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>> GOOD MORNING. TIME IS NINE O'CLOCK.
[ CALL TO ORDER]
>> CITIZENS ARE ENCOURAGED TO WATCH THE MEETING VIRTUALLY AT WWW.YAVAPAIAZ.GOV\MEETINGS.
THE PUBLIC WILL HAVE PHYSICAL ACCESS TO THE MEETING LOCATION 15 MINUTES PRIOR TO THE MEETING.
WRITTEN COMMENTS OR CURRENT AGENDA ITEMS WILL BE RECEIVED BY THE CLERK OF THE BOARD'S OFFICE, THE CLERK OF THE BOARD WEB @YAVAPAIAZ.GOV 24 HOURS PRIOR TO THE BOARD MEETING.
WITH THAT, WE'LL CALL TO ORDER.
CLERK, YOU CALL THE ROLL? NO CLERK?
>> IT'S A ROLL CALL. THANK YOU.
ABSENT. COMMISSIONER BUCHANAN.
ABSENT. COMMISSIONER RADOCCIA?
>> THANK YOU WITH THAT, EVEN THOUGH IT'S NOT LISTED ON THE AGENDA, I'D LIKE US TO ALL SAY THE PLEDGE OF ALLEGIANCE.
BOARD OF SUPREVISORS WILL MEET IN JOINT SESSION WITH
[ 1. Opening Remarks 2. Goals of Meeting 3. Department Overview and Accomplishments/Development Activity 4. Update on Zoning Ordinance Revision Request for Proposals 5. Revised Final Plat Process 6. Shipping Containers 7. Temporary Dwelling Permits/Length of Time 8. Scriveners Error Zoning Ordinance Amendment 9. General Discussion/Round Table]
THE PLANNING AND ZONING COMMISSION FOR DISCUSSION ONLY OF THE FOLLOWING ITEMS, AND THE FOLLOWING ITEM IS BASICALLY ALL THAT JEREMY GOING TO DO THAT.>> YES. GOOD MORNING, MR. CHAIRMAN, AND BOARD MEMBERS, AND MEMBERS OF THE PLANNING AND ZONING COMMISSION.
MY NAME IS JEREMY DYE, THE DIRECTOR FOR DEVELOPMENT SERVICES DEPARTMENT.
THANK YOU EVERYONE FOR GIVING US THE OPPORTUNITY TO HAVE THIS STUDY SESSION.
THIS IS OUR SEMI-ANNUAL JOINT SESSION WHERE WE MEET AS A BOARD AND AS A COMMISSION AND TALK ABOUT SOME OF THE ITEMS THAT ARE PERTINENT IN THE ZONING ORDINANCE, AND GATHER SOME DIRECTION FROM YOU AS WELL AS JUST GIVING YOU A LITTLE BIT OF AN UPDATE ON WHERE THINGS ARE AT IN THE DEVELOPMENT SERVICES DEPARTMENT.
I'VE GOT A FEW UPDATES THAT I CAN PROVIDE FOR YOU, AND THEN WE CAN DIVE INTO SOME OF THE OTHER ZONING ORDINANCE ITEMS FOR DISCUSSION.
JUST TO INTRODUCE YOU TO TO OUR STAFF.
WE HAVE OVER HERE, STEPHANIE JOHNSON, OUR PLANNER IN THE COTTONWOOD OFFICE, B. J. RATLIFF, OUR PLANNER IN THE COTTONWOOD OFFICE, OUR SENIOR PLANNER BECCA SARACS, AND PLANNER SUSAN HEBERT.
OF COURSE, NEXT TO ME HERE IS PLANNING MANAGER MATT, AND ALSO, OF COURSE, MARK LUSSON, OUR ASSISTANT DIRECTOR.
THOSE ARE THE FOLKS THAT YOU WORK WITH IN DEVELOPMENT SERVICES REGULARLY.
JUST TO DIVE IN A LITTLE BIT TO SOME OF OUR UPDATES HERE.
JUST TO GIVE YOU A LITTLE BIT OF A DEPARTMENT OVERVIEW HERE OF SOME OF THE THINGS THAT WE'VE BEEN WORKING ON AND SOME OF THE THINGS THAT WE'VE ACCOMPLISHED.
AS YOU CAN SEE THERE FROM THE PICTURES ON THE SLIDE THERE, WE'VE HAD A COUPLE OF NOTEWORTHY ACCOMPLISHMENTS
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THAT WE WANTED TO CELEBRATE IN DEVELOPMENT SERVICES.OF COURSE, AS YOU KNOW, THE HOME OF MY OWN PROGRAM HAS BEEN VERY SUCCESSFUL, AND MARK'S GOING TO TALK A LITTLE BIT ABOUT THAT IN SOME MORE DETAIL LATER.
BUT OF COURSE, OVER THE SUMMER, WE WON AN AWARD THROUGH THE ARIZONA DEPARTMENT OF HOUSING.
THE RURAL DEVELOPMENT OF THE YEAR AWARD, SO WE'RE VERY PROUD OF THAT, AND WE APPRECIATE THE SUPPORT THAT THE BOARD AND THE PLANNING COMMISSION HAS GIVEN US IN MOVING FORWARD WITH THAT HOME OF MY OWN INITIATIVE.
DOWN BELOW THERE, ALSO IN OUR BUILDING SAFETY DEPARTMENT, WE HAD A NUMBER OF MEMBERS OF OUR BUILDING SAFETY TEAM WHO WON AWARDS OVER THE SUMMER THROUGH THE ARIZONA BUILDING OFFICIALS ASSOCIATION FOR THEIR OUTSTANDING SERVICE IN THEIR INDUSTRY.
WE'VE HAD SOME OTHER NOTEWORTHY ACCOMPLISHMENTS IN DEVELOPMENT SERVICES WITH SOME OF OUR STAFF MEMBERS WHO HAVE OBTAINED VARIOUS CERTIFICATIONS AND THINGS LIKE THAT, AS WELL.
WE'RE VERY PROUD OF OUR TEAM AND DEVELOPMENT SERVICES.
HERE'S JUST AN OVERVIEW OF SOME RECENT ACCOMPLISHMENTS AND ACTIVITIES HERE.
WE'VE HAD OUR HOME OF MY OWN PROGRAM, AGAIN, HAS BEEN VERY SUCCESSFUL.
WE HAVE, AT THIS POINT, WE HAVE 104 PERMITS THAT HAVE BEEN ISSUED.
NOT ALL OF THOSE HAVE MOVED ALL THE WAY THROUGH THE PROCESS YET, BUT OF THOSE, 22 HAVE ACTUALLY RECEIVED THEIR C OF OS THROUGHOUT THE COUNTY.
WE'VE SEEN IT ON BOTH SIDES OF THE MOUNTAIN, AND SO, REALLY NICE, 22 FAMILIES NOW LIVING IN AFFORDABLE HOMES THAT DEVELOPMENT SERVICES OR THE COUNTY HAS MADE AVAILABLE TO THEM.
ONE OTHER THING TOO THAT WE'VE ACCOMPLISHED, AND WE'RE GOING TO LEARN A LITTLE BIT MORE ABOUT THIS IN AN UPCOMING BOARD OF SUPERVISORS MEETING, BUT WE'VE COMPLETED OUR BUILDING SAFETY ISO EVALUATION.
THAT WAS A MONUMENTAL TASK THAT HAPPENS ABOUT EVERY 5-10 YEARS.
IN THIS CASE, THERE WAS A NINE-YEAR GAP BETWEEN OUR ISO RATING THIS SUMMER AND OUR LAST ISO RATING IN 2015.
OVERALL, WE FINISHED OUT WELL AHEAD OF ACTUALLY, THE REST OF OR WELL ABOVE AVERAGE, THE REST OF THE STATE.
THE ISO RATES EVERY BUILDING DEPARTMENT IN EVERY CITY, TOWN, AND COUNTY AT SOME POINT THROUGHOUT THAT 5-10 YEAR PROCESS, AND SO OVERALL, OUR RATING AS A DEPARTMENT WAS WELL AHEAD OF THE AVERAGE IN ARIZONA.
IT'S ON A SCALE OF 1-10 WITH ONE BEING THE BEST POSSIBLE OUTCOME AND 10 BEING THE WORST POSSIBLE, AND DEVELOPMENT SERVICES RATED OUT OF THREE, AND SO WE'VE BEEN VERY CONSISTENT IN OUR RATINGS.
THE OVERALL AVERAGE FOR THE STATE OF ARIZONA WAS ACTUALLY A FIVE, SO AGAIN, WELL AHEAD OF THE STATE AVERAGE.
THE ISO RATINGS FOR BUILDING SAFETY DEPARTMENTS ACTUALLY HAVE A DIRECT IMPACT ON PROPERTY INSURANCE PREMIUMS, SO THE BETTER RATING THAT WE HAVE, THE BETTER PROPERTY INSURANCE THAT OUR FOLKS, OUR RESIDENTS ARE GOING TO HAVE IN YAVAPAI COUNTY.
IT ALSO DIRECTLY IMPACTS FLOOD INSURANCE AS WELL.
>> WITH YOUR PERMISSION. WE'RE ALL CONCERNED ABOUT HEALTHY BUILDINGS NOW, AND JUST WONDERING HOW THIS FITS IN WITH THE ENVIRONMENTAL ASSESSMENT OF THE HEALTH OF A BUILDING FOR FOLKS WHO ARE WORKING THERE.
>> YOU'RE TALKING ABOUT JUST CONSTRUCTION OF NEW HOMES AND THINGS LIKE THAT?
>> YES, IN GENERAL, SO THE ISO EVALUATION RATING IS DIRECTLY CORRELATED TO THE ADOPTED BUILDING CODE THAT THE COUNTY HAS.
A BUILDING DEPARTMENT THAT HAS THE MOST RECENT BUILDING CODES ADOPTED HAS A BETTER RATING THROUGH THE ISO.
THE CURRENT ADOPTED BUILDING CODES ARE ENSURING THAT HOMES ARE BUILT TO THE MOST CURRENT STANDARD, AS WELL, THE MOST CURRENT SAFETY STANDARD IN TERMS OF ENERGY EFFICIENCY, THAT THE OVERALL HEALTH OF THE BUILDING AND THINGS LIKE THAT.
>> I APPRECIATE THAT BECAUSE THOSE ARE ALL VERY IMPORTANT DATA POINTS.
ALSO, ENVIRONMENTALLY IN TERMS OF THE AIR THAT PEOPLE ARE BREATHING IN WITH RESPECT TO
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THE AC OR WHAT IS ACCUMULATING IN THE BUILDING AS IT AFFECTS ENVIRONMENTALLY NOT SO MUCH HOW WELL THE BUILDING IS BUILT, OR THE SPACE IS DESIGNED, OR THE CODE THAT IS MET, BUT NOW LOOKING AT ALSO ENVIRONMENTAL FACTORS THAT AFFECT THE HEALTH OF THE BUILDING IN A DIFFERENT WAY THAN PERHAPS WE'VE THOUGHT ABOUT IT IN THE PAST, BUT NOW NEED TO START THINKING ABOUT.>> YES, I APPRECIATE YOUR POINT, SUPERVISOR MICHAELS, THAT'S ACTUALLY SOMETHING THAT IS ADDRESSED IN MORE RECENT BUILDING CODES, AND THE OVERALL HEALTH OF THE BUILDING IS SOMETHING THAT WASN'T NECESSARILY ADDRESSED ENTIRELY IN PREVIOUS BUILDING CODE ADOPTIONS.
I APPRECIATE THAT. WE'LL TALK A LITTLE BIT MORE ABOUT BUILDING CODES HERE IN JUST A MINUTE AS WELL.
AGAIN, AVERAGE PERMIT REVIEW TIME REDUCED BY 31.9%.
IF YOU REMEMBER THIS TIME LAST YEAR, WE WERE AT ABOUT A FOUR-WEEK PERMIT TURNAROUND TIME FROM THE TIME OF SUBMITTAL TO THE FIRST REVIEW, AND THAT TIME HAS BEEN REDUCED.
THIS YEAR, WE'VE AVERAGED BETWEEN TWO AND THREE WEEKS.
AGAIN, AS I'VE SPOKEN TO MOST OF YOU ABOUT, WE HAD QUITE AN INFLUX OVER THE SUMMER, WHICH WE'VE WORKED PRETTY DILIGENTLY TO BRING BACK DOWN AGAIN.
WE'RE BACK IN THAT 2-3 WEEK TIME-FRAME.
WE'VE IMPLEMENTED THE BLUEBEAM PLAN REVIEW SOFTWARE FOR OUR BUILDING SAFETY DEPARTMENT, AND THAT'S AN ENTIRELY ELECTRONIC FORM OF PLAN REVIEW, AND IT INTEGRATED WITH OUR CITIZENSERVE PLATFORM.
THIS IS SOMETHING THAT THE BOARD OF SUPERVISORS HAD AUTHORIZED US THROUGH THE BUDGET TO PURCHASE AND IMPLEMENT.
THAT'S BEEN VERY SUCCESSFUL AS WELL.
OUR REMOTE BUILDING INSPECTION, MARK IS GOING TO TALK A LITTLE BIT MORE ABOUT THAT AS WELL.
THAT'S BEEN VERY SUCCESSFULLY ROLLED OUT ALSO, AND AS YOU'LL SEE SHORTLY, THAT SAVED US QUITE A BIT OF TIME AND MONEY ALREADY.
WE'VE CONTINUED WITH OUR IN-PERSON EDUCATIONAL OUTREACH INITIATIVES, OUR LUNCH AND LEARN PROGRAMS, WHERE WE INVITE OUR RESIDENTS TO COME IN AND TALK TO US, AND WE PRESENT THEM WITH DIFFERENT PRESENTATIONS ABOUT TOPICS RELATED TO ZONING, TO LAND USE, TO CODE ENFORCEMENT, TO MAINTENANCE OF YOUR SEPTIC SYSTEMS, THINGS LIKE THAT.
THOSE HAVE BEEN WELL RECEIVED.
WE'RE STAYING BUSY IN DEVELOPMENT SERVICE.
WE CAN TALK A LITTLE BIT ABOUT JUST SOME THINGS THAT WE'RE GOING TO BE WORKING ON, AND WE'RE STARTING TO WORK ON.
OF COURSE, EVERYBODY'S FAMILIAR WITH THE SOLAR ORDINANCE.
THAT'S SOMETHING THAT'S MOVING FORWARD, COMING BACK TO THE BOARD FOR CONSIDERATION ON NOVEMBER 6TH.
ON THE HEELS OF THAT, WE'RE ACTUALLY LOOKING TO UPDATE OUR DARK SKY ORDINANCE, AND THAT'S BEEN SOMETHING THAT MATT AND HIS TEAM HAVE BEEN WORKING ON BEHIND THE SCENES.
BUT WE HAVE A DARK SKY ORDINANCE THAT WE'VE WORKED ALSO WITH OTHER STAKEHOLDERS ON THE VERDI SIDE TO COME UP WITH A GOOD DRAFT ORDINANCE THAT WE'RE READY TO START MOVING FORWARD WITH.
WE'RE LOOKING FORWARD TO MOVING AHEAD WITH THAT IN THE NEXT FEW MONTHS.
MATT, OF COURSE, IS GOING TO TALK A LITTLE BIT ABOUT THE OVERALL PLANNING AND ZONING ORDINANCE, WHICH THE BOARD HAS, AGAIN, AUTHORIZED US TO LOOK AT AS AN OVERALL UPDATE OF OUR 55-YEAR-OLD ZONING ORDINANCE.
MATT WILL GET INTO SOME DETAIL ON THAT HERE.
AGAIN, AS WE TALKED ABOUT BEFORE, OUR ISO RATING IS DIRECTLY RELATED TO ADOPTION OF CURRENT BUILDING CODES, AND SO WE ARE LOOKING TO AND WE ADOPT, HISTORICALLY, IN THE COUNTY, WE'VE ADOPTED BUILDING CODES ON A SIX-YEAR CYCLE, SO THIS WILL BE THE NEXT ITERATION OF BUILDING CODES THAT WE'RE COMING FORWARD FOR THE BOARD TO CONSIDER ADOPTING.
>> JEREMY, WHAT'S THE ISO RATING AND WHY IS THAT SO IMPORTANT?
>> IT'S A MEASUREMENT ESSENTIALLY OF HOW EFFICIENT AND HOW EFFECTIVE A BUILDING SAFETY DEPARTMENT IS WITHIN A MUNICIPALITY OR A JURISDICTION AND THAT HAS A RATING DIRECTLY FOR RESIDENTS PROPERTY INSURANCE PREMIUMS.
>> BASICALLY IS GOING TO AFFECT THE HOMEOWNER, IS BETTER RATING WE HAVE, THE BETTER THE ISO EVALUATION AND INSURANCE IS GOING TO BE, SO THE PRICE OF INSURANCE DOWN?
>> YES, SIR. CHAIRMAN BROWN, THAT'S CORRECT.
THE BETTER OUR RATING IS THEN THE BETTER PROPERTY INSURANCE PREMIUMS SHOULD BE.
THERE'S A NUMBER OF DIFFERENT FACTORS THAT GO INTO THAT AS WELL, BUT BUILDING CODES AND
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THE EFFICIENCY OF THE BUILDING SAFETY DEPARTMENT ARE A BIG FACTOR IN THAT.THEN FINALLY, WE'RE LOOKING FORWARD TO IMPLEMENTING INSTANT PERMITS THROUGH OUR [OVERLAPPING]
>> SUPERVISOR HARRY OBERG'S OFFICE. THIS IS BARBARA.
>> MY HUSBAND IS THE [INAUDIBLE]
>> LET'S FIND OUT WHERE THEY'RE GOING FOR LUNCH [LAUGHTER]
>> I CANNOT MUTE HER FROM IT. IT LOOKS LIKE SHE'S GOT IT.
>> WE MAY HAVE TO SEND HER A TEXT.
>> ONE OF THE THINGS THAT WE'RE WORKING ON ARE INSTANT PERMITS THROUGH OUR CITIZEN SERVE PLATFORM.
SOME OF OUR SIMPLER PERMITS, INHERENTLY, ONE OF THE FLAWS WITH ANY KIND OF AN ONLINE SYSTEM IS THERE'S THAT CERTAIN HUMAN ELEMENT THAT IS REMOVED FROM THAT.
ONE OF THE THINGS THAT WE'RE TRYING TO MAKE UP FOR OR COMPENSATE FOR IS NOW SOMEONE CAN, WELL, THEY WILL BE ABLE TO FOR A VERY SIMPLE PERMIT, MAYBE FOR A FENCE, OR A REPLACEMENT OF A WATER HEATER, OR A GAS LINE, OR A WATER LINE OR SOMETHING LIKE THAT.
THEY CAN SUBMIT THEIR PERMIT THROUGH CITIZEN SERVE AND HAVE THAT PERMIT INSTANTLY ISSUED.
SO THAT TAKES THAT TIME CONSTRAINT OUT OF SUBMITTING A PERMIT, ADDING THAT TO OUR QUEUE, OUR PERMIT TECHS HAVING TO PROCESS THAT AND MOVE THAT FORWARD.
SO THAT REMOVES THAT FROM THAT PROCESS.
REMOVES THAT LAG TIME THROUGH THAT PROCESS.
>> THAT DOES NOT WAIVE THE FACT THEY STILL HAVE TO HAVE AN INSPECTION, CORRECT?
>> THAT IS CORRECT, SIR. ALL OF THAT WILL BE EXPLAINED TO THEM WHEN THEIR PERMIT IS ISSUED, AND THEN THEY CAN CALL FOR THAT INSPECTION WHEN THEY NEED TO. THAT'S CORRECT.
THAT HELPS US IN A NUMBER OF DIFFERENT WAYS.
THAT'S OBVIOUSLY A MUCH MORE CONVENIENT PROCESS FOR RESIDENTS OR PROPERTY OWNERS WHO WANT TO DO SOME WORK ON THEIR HOMES, BUT IT ALSO TAKES THAT ADDITIONAL WORKLOAD OF PROCESSING THOSE PERMITS AWAY FROM THE PERMIT TECHNICIANS AND THE BUILDING SAFETY STAFF.
QUITE A FEW THINGS THAT WE'RE WORKING ON NOW AND GOING TO BE WORKING ON THROUGHOUT THE NEXT YEAR.
JUST TO GIVE YOU A LITTLE IDEA OF WHAT PERMIT ACTIVITY HAS LOOKED LIKE IN OVER THE LAST YEAR.
DEVELOPMENT SERVICES, WE CONTINUE TO REMAIN BUSY.
WE'RE STARTING TO SEE THAT DEVELOPMENT ACTIVITY RETURN TO THE PRE-PANDEMIC LEVELS, AND I'LL SHOW YOU A SLIDE HERE IN A MINUTE THAT DESCRIBES THAT VISUALLY.
PERMIT ACTIVITY IS STILL SHOWING A STRONG HOUSING MARKET FROM THE PERMITTING NUMBERS THAT WE'RE SEEING HERE, AND THAT'S INDICATIVE OF PEOPLE REINVESTING BACK INTO THEIR HOMES AND BACK INTO THEIR [NOISE] PROPERTIES.
WE CAN TAKE A LOOK AT JUST PERMITTING ACTIVITY OVER THE LAST PROBABLY 13 YEARS THERE, SINCE ABOUT 2011.
THESE ARE JUST OUR ISSUED PERMITS FOR SINGLE-FAMILY HOMES IN YAVAPAI COUNTY.
YOU CAN SEE IN 2021, 2022 FISCAL YEAR, THAT WAS RIGHT AT THE HEIGHT THERE OF THE PANDEMIC, AND HOME NUMBERS REALLY SPIKED.
NOW WE'RE STARTING TO SEE, AGAIN, THOSE PERMITTING NUMBERS EBBING BACK DOWN TO THOSE PRE-PANDEMIC LEVELS, BUT STILL VERY STRONG.
DEVELOPMENT SERVICES ISSUES ABOUT 05,000 PERMITS ON AVERAGE EVERY YEAR, FOR VARIOUS THINGS.
>> SO EVERYBODY UNDERSTANDS AND WE'RE ALL ON THE SAME PAGE.
THESE ARE PERMITS ISSUED IN THE UNINCORPORATED AREAS OF THE COUNTY, CORRECT?
>> THEY DO NOT INCLUDE PRESCOTT VALLEY, AND OTHER PLACES.
>> THAT'S CORRECT, SIR. THANK YOU FOR THAT CLARIFICATION.
YES. I'LL TURN IT OVER TO MARK HERE.
HE CAN TALK A LITTLE BIT ABOUT HOME OF MY OWN, AND ALSO OUR VIEW SPECS PROGRAM, AND JUST GIVE YOU A LITTLE BIT OF AN IDEA OF WHERE WE'RE AT WITH THOSE PROGRAMS AS WELL.
>> THANK YOU, JEREMY. MY NAME IS MARK LUSSON ASSISTANT DIRECTOR FOR YAVAPAI COUNTY DEVELOPMENT SERVICES, JUST TO GIVE AN OVERVIEW OF THE HOME OF MY OWN PROGRAM.
THIS WAS THE COUNTY'S RESPONSE TO WORKFORCE HOUSING AS HOUSING AFFORDABILITY HAS INCREASED OVER THE LAST SEVERAL YEARS.
THIS WAS A PROGRAM THAT WAS INTENDED FOR ENTRY-LEVEL HOUSING FOR TEACHERS, FIREFIGHTERS, POLICE OFFICERS, THE WORKFORCE OF YAVAPAI COUNTY.
WHAT THIS IS, ORIGINALLY STARTED AS THREE PREAPPROVED PLANS FOR THREE DIFFERENT HOUSINGS,
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ONE BEDROOM-ONE BATH, A TWO BEDROOM-TWO BATH, AND A THREE BEDROOM-TWO BATH.OVER THE LAST FOUR YEARS, SINCE IT'S BEEN IMPLEMENTED, WE HAVE SEEN AN INCREASE OF PEOPLE WANTING TO USE THESE HOMES.
GARNISHING THAT FEEDBACK, WE ENDED UP EXPANDING IT WITH THE APPROVAL OF THE BUDGET THIS LAST YEAR AND ADDED THREE MORE ADDITIONAL FLOOR PLANS FOR THAT.
NOW WE HAVE TWO FLOOR PLANS FOR EACH FLOOR PLAN SIZE.
WE HAVE TWO ONE BEDROOM-ONE BATH, [NOISE] TWO TWO BEDROOM TWO BATH, AND TWO THREE BEDROOM TWO BATH HOUSES.
[NOISE] TO DATE, WE HAVE RECEIVED 108 APPLICATIONS.
WE'VE ISSUED 63 PERMITS FOR THOSE.
SINCE ITS IMPLEMENTATION, WE'VE HAD 22 HOMES RECEIVE THEIR CERTIFICATE OF OCCUPANCY.
TWENTY TWO FAMILIES HAVE USED THIS PROGRAM TO BUILD THEIR HOUSE, AND HAVE MOVED IN AND HAVE LIVED THERE SINCE.
WE ARE EXPANDING THIS AGAIN, NOT WITH MORE FLOOR PLANS, BUT ALLOWING OTHER JURISDICTIONS TO USE THIS PROGRAM IN THEIR OWN MUNICIPALITIES.
WE HAVE RECENTLY ENTERED INTO AGREEMENTS WITH THE TOWN OF PRESCOTT VALLEY, AND MOST RECENTLY JUST IN THE LAST COUPLE OF WEEKS WITH THE TOWN OF CLARKDALE, AS WELL.
THOSE TWO MUNICIPALITIES CAN USE THESE PLANS WITHIN THEIR JURISDICTION, SO IT'S NOT JUST LIMITED TO UNINCORPORATED YAVAPAI COUNTY ANYMORE.
WE DO HAVE A FEW OTHERS IN THE WORKS.
AS THOSE COME UP, THOSE WILL BE GOING TO THE BOARD OF SUPERVISORS AS WELL FOR APPROVAL AND THAT EXPANSION.
>> ONE QUICK QUESTION, AND YOUR HANDOUT SAYS, "WHEN COMPLETED, PROPERTY OWNERS WILL HAVE A TOTAL OF SIX FLOOR PLANS TO CHOOSE FROM." BUT IT SOUNDS LIKE YOU'VE ALREADY COMPLETED THEM, IS THAT CORRECT?
>> YES, SIR. THAT IS CORRECT. WE HAVE THE SIX AVAILABLE.
>> ALL AVAILABLE AND CAN BE USED? THANKS.
>> MARK, MAY I ASK A QUESTION?
>> WITH 22 HOUSES COMPLETED, DO YOU HAVE ANY FEEDBACK AS TO THE COST OF A FINISHED HOUSE ON OUR PROGRAM?
>> YES, SIR. WE HAVE RECEIVED FEEDBACK OF THE COST.
BUT AS COSTS HAVE GROWN OVER THE LAST FOUR YEARS, THOSE NUMBERS HAVE BECOME SKEWED AND OUTDATED.
THE ESTIMATES THAT WE WERE GIVEN FROM BUILDS FROM 2020-2021, HAVE PROBABLY ALMOST DOUBLED SINCE THEN, SO TO SAY THAT YOU CAN BUILD THESE HOUSES AT 65,000 FOR THE ONE BEDROOM IS OUTDATED, IT'S PROBABLY MORE CLOSER TO AN OWNER BUILDER CAN BUILD IT FOR ABOUT 65,000.
BUT I DON'T WANT TO QUOTE NUMBERS OF WHAT THE COST IS, BECAUSE IT DOES FLUCTUATE DEPENDING ON WHERE YOU'RE LOCATED, WHAT GRADING NEEDS TO BE DONE ON THE PROPERTY, WHAT SIZE HOUSE YOU USE, WHAT CONTRACT YOU US? THERE'S A LOT OF DIFFERENT FACTORS THAT CAN CONTRIBUTE TO THAT.
BUT AS WE GET SOME OF THESE NEW ONES DONE, SOME THAT WE ARE REACHING OUT TO THE OWNERS WITH AND THE CONTRACTORS WITH TO GET A MORE UPDATED COST, JUST TO GIVE A BALLPARK RANGE.
ANOTHER THING THAT WE'VE IMPLEMENTED THIS YEAR WAS OUR VIDEO INSPECTIONS.
THESE ARE LIVE VIRTUAL INSPECTIONS THAT HOMEOWNERS CAN SCHEDULE AT A SPECIFIC TIME.
IT ELIMINATES THAT NEED FOR WAITING AROUND YOUR HOUSE FOR A HALF A DAY OR A FULL DAY WAITING FOR OUR INSPECTORS TO SHOW UP.
OUR CUSTOMERS CAN ACTUALLY SCHEDULE AN 8 O'CLOCK APPOINTMENT, AND VIRTUALLY WE WILL MEET WITH THEM AT 8 O'CLOCK IN THE MORNING.
OUR INSPECTOR, AS PICTURED HERE, JOHN BOWDER, HE IS OUR SENIOR INSPECTOR.
HE PERFORMS THESE INSPECTIONS COUNTY-WIDE.
TO DATE HE'S DONE ENOUGH THAT WE HAVE SAVED ALMOST 1,200 MILES OF VEHICLE TRAVEL, WHICH IS QUITE SIGNIFICANT, AND 25 HOURS OF EMPLOYEE DRIVE TIME.
RATHER THAN JUST DRIVING TO AND FROM DIFFERENT JOB SITES, WE'RE ACTUALLY STREAMLINING OUR TIME, LIKE COMPLETING THESE WITHIN 20-30 MINUTES RATHER THAN DRIVING TWO HOURS ONE WAY TO DO A JOB INSPECTION.
>> MARK, MAY I ASK THEM A QUESTION?
>> AS THEY DO THE INSPECTION, DO YOU SAVE THE VIDEO AS A HISTORICAL CONFIRMATION, FOR ANY REASON?
>> WE HAVE THE ABILITY TO TAKE PICTURES, MAKE EDITS ON THE PICTURES, DRAW CIRCLES, X'S, WHATEVER WE MIGHT NEED TO IDENTIFY ON THAT PICTURE, AND IT DOES SAVE TO CITIZEN SERVE OUR PERMIT PORTAL.
WE DO HAVE THE OPPORTUNITY TO TAKE VIDEOS, AND THOSE ARE ARCHIVED AS WELL WITHIN THE PORTAL.
>> MARK, WE ARE STILL NOT ONLY DOING THINGS ONLINE, BUT WE STILL HAVE OUR BASIC CUSTOMER SERVICE.
COUNTER AREA, PEOPLE CAN COME IN, SPEAK TO US.
>> WE WILL ALWAYS HAVE THAT CUSTOMER COUNTER OPTION AVAILABLE.
>> I APPRECIATE THAT. JUST MAKING SURE.
>> MARK, WHAT TYPE OF PERMITS ARE BEING APPROVED ONLINE?
>> THANK YOU FOR THAT QUESTION.
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NOW I SHOULD ACTUALLY GO RIGHT INTO MY NEXT SLIDE.[LAUGHTER] CURRENTLY FOR THE BUILDING SAFETY SIDE WE HAVE THESE 20 DIFFERENT PERMITS AVAILABLE TO DO THROUGH THE VIRTUAL INSPECTIONS.
YOUR SLAB GRADE, YOUR SLAB INSULATION, DIFFERENT ELECTRICAL PORTIONS, WATER YARD LINES AND SEWER YARD LINES, WATER HEATERS, HOT WATER CIRCULATING SYSTEMS. WE HAVE 20 THAT PEOPLE CAN CHOOSE TO DO VIRTUALLY.
IT SAVES THEM THAT TIME FROM WAITING FOR US.
THIS HAS BEEN PRETTY RESPONSIVE WITH WHO WE'VE SUGGESTED THESE TWO.
WE'RE AT THE POINT NOW TO WHERE WE'RE ACTUALLY REACHING OUT TO THE CUSTOMER AND SAYING, HEY, YOU SCHEDULED THIS SLAB-GRADE INSPECTION FOR TOMORROW.
WOULD YOU MIND TRYING IT VIRTUALLY, AND I'LL SAVE YOU TIME, SAVE US TIME.
PEOPLE HAVE BEEN A LITTLE BIT HESITANT, BUT ONCE THEY COMPLETE THEM, THEY ARE 100% BOUGHT IN ON IT, AND SO WE'RE NOW GETTING A LOT MORE TRACTION WITH THE CONTRACTORS, WHO ARE ABSOLUTELY LOVING THIS PROGRAM AND THE TIME IT'S SAVING THEM FOR DOING THIS.
>> MARK, IF I COULD JUMP IN REAL QUICK.
MY WIFE AND I DID A BUILD IN ADDITION TO OUR HOME, WE WERE ONE OF THE FIRST CUSTOMERS TO USE THIS NEW PROGRAM, AND IT WAS A BREEZE.
NO COMPARISON TO THE OLD PROCESS.
>> SO WE HAVE YOUR SUPPORT ON IT? [LAUGHTER]
>> I SEE THAT YOU ALSO HAVE IT FOR SEPTIC INSPECTIONS.
>> YES. THE NEXT POINT I WAS GOING TO MAKE IS WE JUST EXPANDED THAT JUST A FEW WEEKS AGO TO INCLUDE BOTH CONVENTIONAL AND ALTERNATE SEPTIC SYSTEMS. THAT'S A LOT MORE ENCOMPASSING OF THE SEPTIC INSPECTIONS.
IT'S NOT LIMITED TO ABOUT A THIRD OF THE INSPECTIONS POSSIBLE.
WE'RE DOING JUST ABOUT 100% OF ALL SEPTIC INSPECTIONS CAPABLE OF USING THIS SYSTEM.
>> TO INCLUDE THE FINAL INSPECTION?
>> BECAUSE ONE OF THE COMPLAINTS I HAVE FROM CONTRACTORS IN MY AREA IS THAT IN THE PAST YOU'D COME DOWN AND INSPECT, AND THEN YOU HAD TO COME BACK AND WRITE A REPORT, AND GET SOMEBODY TO APPROVE IT.
IN THE MEANTIME THEY GOT ALL THEIR EQUIPMENT SITTING THERE.
THEY WANT TO CLOSE UP THE SEPTIC, BUT THEY CAN'T, AND SOMETIMES IT'S THREE OR FOUR DAYS LATER, AND THEY'VE GOT OTHER PROJECTS THEY WANT TO TAKE THEIR EQUIPMENT TO.
WITH THIS METHOD RIGHT HERE, CAN YOU GIVE MAYBE THE SAME DAY APPROVAL, SO THEY CAN ACTUALLY CLOSE IT UP?
WE HAVE ACTUALLY IN SEVERAL INSTANCES ALREADY, IN JUST A SHORT FEW WEEKS WE'VE HAD IT LIVE FOR SEPTICS.
IS WE HAVE HAD MAYBE ONE LITTLE HICCUP THAT WE'VE IDENTIFIED THROUGH THE VIDEO INSPECTION.
WE WERE ABLE TO SHOW THEM HOW TO CORRECT IT.
THEY'VE MADE THAT CORRECTION AND ABOUT AN HOUR LATER, THEY'RE CALLING US BACK UP, WE'RE VERIFYING THAT THE CORRECTION WAS MADE AND WE'RE PASSING THE INSPECTION.
>> I'M GLAD TO HEAR THAT, BECAUSE THEY WERE SAYING THAT THEY WERE GETTING BASICALLY RELEASES TO CLOSE THE SEPTIC WITHIN TWO OR THREE HOURS DOWN IN MARICOPA, AND THAT IT WAS TAKING US FOUR OR FIVE DAYS.
I'M GLAD WE'VE ENTERED THE 21ST CENTURY.
>> THAT WRAPS UP WHAT JIM AND I HAVE AS A DEPARTMENT OVERVIEW.
WE'RE MORE THAN HAPPY TO ANSWER ANY OTHER QUESTIONS.
>> ANY QUESTIONS BEFORE WE MOVE ON?
>> MR. CHAIR, IF I MAY? JUST A QUICK QUESTION ON THE REVENUE OR DOLLAR VALUE AS A RESULT OF ALL THESE INCREASED EFFICIENCIES.
ARE YOU ABLE TO COLLECT THAT SUM, THAT DATA, SO WE COULD [NOISE] FOR EXAMPLE, HIRE MORE CODE ENFORCERS, [LAUGHTER] OFFICERS.
THAT SORT OF THING. DO YOU HAVE A HANDLE ON THE VALUE OF ALL OF THESE EFFICIENCIES FOR THE COUNTY?
>> VICE CHAIR MICHAELS, THAT'S A GOOD QUESTION.
YES, WE HAVE THE ABILITY TO TRACK THAT INFORMATION, AND THAT IS PART OF WHAT WE ARE WORKING TOWARDS AS WE MOVE INTO THE NEXT BUDGET PROCESS AS WELL.
THOSE WILL BE THE METRICS THAT WE USE TO MEASURE GAINS.
>> THANK YOU VERY MUCH, MR. CHAIRMAN.
WITH YOUR PERMISSION, WE CAN CERTAINLY MOVE ON TO MATT, TALKING A LITTLE BIT ABOUT THE UPDATE TO THE ZONING ORDINANCE AND OUR RFP FOR THAT.
>> GOOD MORNING, CHAIRMAN BROWN, AND MEMBERS OF THE BOARD, AS WELL AS CHAIRMAN STEWART, AND MEMBERS OF THE COMMISSION.
I AM MATT BLAKE, YOUR PLANNING MANAGER WITH DEVELOPMENT SERVICES.
I'M GOING TO TALK TO YOU TODAY ABOUT THE UPDATE ON THE ZONING ORDINANCE REVISION RFP.
AS YOU KNOW, ON JULY 3RD, THE BOARD ADOPTED A BUDGET FOR FISCAL YEAR '24-'25,
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TO RETAIN A QUALIFIED MULTI-DISCIPLINARY LAND USE PLANNING FIRM, WHICH WILL ACTUALLY BE A TEAM TO CONDUCT WHAT WILL BE A COMPREHENSIVE AUDIT AND REWRITE OF THE COUNTY'S PLANNING AND ZONING ORDINANCE, ZONING MAP, AND SUBDIVISION REGULATIONS.COLLECTIVELY WE'LL REFER TO THAT AS THE CODE.
THERE'S MANY REASONS WHY IT IS TIMELY TO DO THAT.
I THINK PRINCIPALLY THE COUNTY JUST GOT OFF THE HEELS OF UPDATING ITS COMPREHENSIVE PLAN OR MASTER PLAN FOR THE COUNTY, THAT WAS COMPLETED I THINK IN MARCH OF '23.
OF COURSE HAVING COMPLETED THAT PROCESS, WHICH WAS A VERY PUBLIC PROCESS.
IN FACT, THE COUNTY WON AN AWARD FROM THE ARIZONA AMERICAN PLANNING ASSOCIATION, FOR THE QUALITY OF THAT PUBLIC OUTREACH.
THAT AFFORDS THE TOP OPPORTUNITY TO REVISIT, DATE, AND REWRITE THE ZONING CODE TO REFLECT ALL OF THAT INPUT THAT YOU RECEIVED IN WHAT BECAME THE FINAL ADOPTED PLAN FOR THE COUNTY.
I SHOULD JUST PREFACE THAT REALLY WE'RE TALKING ABOUT UPDATING THE CODE COLLECTIVELY FOR THE UNINCORPORATED AREA OF THE COUNTY.
AS I GO THROUGH THESE SLIDES, PLEASE FEEL FREE TO STOP ME AND ASK QUESTIONS. HAPPY TO DO THAT.
THE RFP, THE REFERRAL FOR PROPOSALS WAS ACTUALLY ISSUED JUST RECENTLY ON SEPTEMBER 13TH.
WE BUILT INTO THE SYSTEM BECAUSE WE REALLY WANTED TO EXTEND OUR NETS OUT THERE TO GET A REALLY GOOD HEALTHY AMOUNT OF PROPOSALS, SO WE PROVIDED FOR A 90 DAYS.
THAT WILL CLOSE ON DECEMBER 12, 2024.
HOPEFULLY AT THAT POINT, THE BOARD WILL SELECT A CONSULTANT FIRM FROM A POOL OF WORTHY CANDIDATES.
WE HAVE A PRE-PROPOSAL CONFERENCE COMING UP ON OCTOBER 29TH.
THE QUESTION DEADLINE FOR PROPOSERS OFFERS IS DECEMBER 2ND.
IF YOU HAVE ANY QUESTIONS OR INQUIRIES, IF POTENTIAL OR WOULD BE PROPOSERS REACH OUT TO YOU, PLEASE REFER THEM TO LA TONA JONES, WITH THE COUNTY.
ALL INQUIRIES SHOULD BE SUBMITTED TO THEM.
THERE IS GOING TO BE A PROPOSAL REVIEW COMMITTEE.
I AM ON IT, DEPUTY DIRECTOR LUSAN IS ON IT, AMONG OTHERS.
BUT OUR ROLE REALLY IS TO REVIEW AND PROVIDE A RECOMMENDATION AND NOT TO BE COLLABORATING OR DISCUSSING THE RFP WITH POTENTIAL PROPOSERS.
PLEASE REFER THEM TO LA TONA JONES.
>> AS YOU'RE AWARE, IT WAS AT A PREVIOUS JOINT SESSION THAT I GAVE A PRESENTATION DISCUSSING AND OUTLINING ALL THE REASONS WHY WE NEED TO UPDATE THE CODE, DIRECTOR DIHI MENTIONED THAT IT WAS LAST COMPREHENSIVELY ADOPTED IN THE 60S.
THERE'S BEEN QUITE A BIT OF WINDOW DRESSING.
SOMETIMES THAT CAN BE PROBLEMATIC YOU FIX ONE THING AND IT HAS UNINTENTIONAL CONSEQUENCES ON OTHER ASPECTS OF THE CODE.
I DON'T WANT TO BELABOR THAT, BECAUSE I THINK ALL OF YOU PROBABLY HAVE A LAUNDRY LIST OF THINGS, REASONS WHY WE WANT TO DO THIS.
BUT LET'S JUST QUICKLY JUMP INTO THE PURPOSE AND SOME OF THE GOALS AND OBJECTIVES.
I'M NOT GOING TO DIVE TOO DEEPLY INTO SPECIFIC CHANGES, BUT THESE SHOULD BE GOOD LEAD IN FOR SOME CONVERSATION.
WE WANT TO PROMOTE THE SAFE AND EFFICIENT AND BALANCED DEVELOPMENT PATTERN AND DESIGN STANDARDS THAT PRESERVE THE REAL CHARACTER, ASTATIC QUALITY AND ENVIRONMENTAL INTEGRITY OF THE COUNTY WHILE PROACTIVELY FACILITATING COMPATIBLE ECONOMIC ACTIVITY, COMMUNITY DEVELOPMENT IN A MANNER THAT EMBRACES SOUND PLANNING PRINCIPLES AND ATTAINABLE HOUSING CHOICES FOR ALL.
THERE'S LOTS OF STANDARDS OUT THERE THAT ARE INDUSTRY STANDARD TODAY, NATIONWIDE THAT WE WANT TO TAKE ADVANTAGE OF IN CREATING GOOD PLANNING AND GOOD BUILT ENVIRONMENT THAT'S BUILT TO LAST AND MORE RESILIENT, NOT JUST RESILIENT, ENVIRONMENTALLY, RESILIENT, ECONOMICALLY, SOME OF THE GOALS, AND WE'RE NOT GOING TO TOUCH THEM ALL.
BUT ALL OF THESE WERE INFORMED BY INPUT THAT WE'VE HEARD FROM YOU OVER THE LAST FEW YEARS, AS WELL AS ARE REFLECTED IN THE COMPREHENSIVE PLAN, WHICH REFLECTS A LOT OF PUBLIC INPUT.
OF COURSE, WE WANT TO SIMPLIFY, CLARIFY OUR PERMANENT PROCESS.
WE'RE ALWAYS TRYING TO DO THAT, DECREASING REVIEW TIMES.
WE DO WANT TO EXAMINE WINNOWING OUT.
USE PERMIT TYPES THAT COULD BE BY RIGHT BASED ON CLEAR CRITERIA AND CONDITIONS FROM THAT WHICH WOULD REQUIRE A HEARING.
ONE THING WE NOTICED RIGHT NOW, JUST AS EXAMPLE IS WE HAVE LOTS OF APPLICATIONS THAT DEAL WITH USE PERMITS FROM APPLICANTS REGARDING SETBACKS SOMETIMES, ENCROACHMENT THAT'S THREE FEET.
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I SERVED ON PLANNING BOARDS BEFORE, AND TYPICALLY THOSE VOLUNTEER MEMBER BOARDS, THEY REALLY WANT TO BE SPENDING THEIR TIME ON BIG PROJECTS AND NOT A LOT OF THE LITTLE STUFF THAT PROBABLY COULD BE DEALT WITH ADMINISTRATIVELY IF WE HAD GOOD CONDITIONS AND STANDARDS.MAYBE IT'S NOT SO MUCH OF A PROBLEM NOW, BUT TURN THE PAGE IF WE START SEEING A LOT OF GROWTH SUDDENLY, WE'RE JUST NOT GOING TO HAVE TIME AND WE REALLY WANT TO UTILIZE YOUR TIME FOR THE PROJECTS THAT REALLY MATTER THAT HAVE AN IMPACT ON THE COUNTY.
WE WANT TO ADDRESS OPPORTUNITIES AND CHALLENGES, SO WITH CODE THAT'S OUTDATED, NOT ONLY IS THAT PROBLEMATIC, BUT WE MAY BE MISSING CERTAIN OPPORTUNITIES.
CERTAINLY, ECONOMIC OPPORTUNITIES, INDUSTRIES, THE MARKETPLACE.
WE WANT TO FOSTER COMMERCE AND JOB CREATION.
THERE'S LOTS OF INDUSTRIES THAT ARE EMERGING THAT REALLY DIDN'T EXIST BEFORE, THINGS LIKE LOGISTICS AND ENTERTAINMENT, THE INCREDIBLE SURGE OF GROWTH AND AGRITOURISM AND WINERY.
THESE ARE THINGS THAT WE WANT TO BE FOSTERING AND ENCOURAGING AND ZONING, AND THE CODE CAN PLAY A BIG IMPACT IN PROACTIVELY DOING THAT.
WE WANT TO LOOK AT FOSTERING REDEVELOPMENT AND REVITALIZATION AND INFILL AND UNDER UTILIZED AND OR ECONOMICALLY DISTRESSED SITES IN COMMUNITIES.
BEING A NEWER STATE, WHAT WE TEND TO SEE IS A LOT OF LEAPFROG DEVELOPMENT FROM ONE GREEN FIELD TO ANOTHER AND SOMETIMES THAT SKIPS OVER THE BUILT ENVIRONMENT.
OVER TIME, IF WE SIT BACK AND DO NOTHING, SOME OF THESE AREAS CAN SEE SOME LEVELS OF ECONOMIC DETERIORATION, YOU HAVE VACANT PROPERTIES BETWEEN BUILDINGS, YOU HAVE ISSUES LIKE I HEARD TODAY WITH THE BUILDING CODE WITH RESPECT TO HEALTHY AIR, THINGS LIKE ASBESTOS AND LEAD THAT BECOME IMPEDIMENTS TO DEVELOPMENT THAT BECOME IMPEDIMENTS TO PUBLIC HEALTH AND REALLY, THERE'S THE OPPORTUNITY TO USE THE CODE AS A TOOL TO FOSTER THE REDEVELOPMENT THAT WE TALK ABOUT HOUSING NEEDS.
YOU TAKE A COMMUNITY LIKE ASHPORT THAT'S PROXIMATE TO THE GRAND CANYON AND FLAGSTAFF.
ENORMOUS ECONOMIC OPPORTUNITY TO REALIZE A HOUSING AND TOURISM DEVELOPMENT.
BUT THAT'S NOT SOMETHING THAT'S GOING TO HAPPEN BY ITSELF OR BY ACCIDENT, AND THE CODE CAN BE A POWERFUL TOOL TO HELP ACCOMPLISH THAT.
WE WANT TO DEVELOP POLICIES AND STANDARDS TO REDUCE REGULATORY BURDENS AND INFLATION ON HOUSING PRICES FOR INCLUSIVE AND MIDDLE HOUSING.
IT'S NOT JUST THAT WE WANT TO ZONE TO CREATE HOUSING CHOICE.
WE TALK A LOT ABOUT AFFORDABILITY.
WE'RE ALSO TALKING ABOUT GIVING PEOPLE CHOICES, THAT'S ONE GREAT THING ABOUT AMERICAS, WE LIKE TO HAVE OUR CHOICES.
ONE OF THE IMPEDIMENTS TO THAT IS THAT AND GOVERNMENT TENDS TO DO THIS WELL.
WE'RE ALWAYS TRYING TO CREATE A BETTER DESIGN STANDARD FOR A BETTER PRODUCT, VISUALLY, ETC.
BUT WE DO NEED TO BE COGNIZANT THAT IF WE DO THAT IN EVERY CASE FOR EVERY PROJECT, WE'RE NOT GOING TO GET A LOT OF AFFORDABLE HOUSING CREATED BECAUSE THOSE COSTS WILL BE PASSED ON TO THE BUYER AND SO WE NEED TO THINK OF A BALANCE OF WHERE CERTAIN DESIGN STANDARDS AND FEATURES MAKE SENSE AND WHERE THEY'RE UNNECESSARY AND COST GENERATIVE.
WE WANT TO PROVIDE USER FRIENDLY GRAPHICS TO CONVEY INTENT AND REGULATORY EXPECTATIONS.
I'VE SEEN MANY ZONING CODES AND DESIGN STANDARDS THAT ACTUALLY INCORPORATE GRAPHICS THAT REALLY HELP AN APPLICANT WHO MAY NOT BE USED TO THE PROCESS AND THOSE TYPES OF DOCUMENTS TO REALLY UNDERSTAND WHAT'S ENVISIONED, AS WELL AS DEVELOPERS AND APPLICANTS.
EVERYBODY HAS GAZING IN THE SAME DIRECTION OF WHAT IS THE EXPECTATION FOR A FACADE, FOR A SIGN AND TO INCORPORATE THOSE GRAPHICS RIGHT IN TO THE CODE, THAT CAN BE VERY EFFECTIVE AND SAVE TIME AND CAN RESULT IN A BETTER PRODUCT.
ONE MORE SLIDE ON SOME OF THE GOALS AND OBJECTIVES.
AGAIN, PLEASE FEEL FREE TO STOP ME IF YOU WANT TO COMMENT OR HAVE A QUESTION.
REALLY, WHAT WE WANT TO DO IS TO PROVIDE A FULL AND COMPLETE RANGE OF LAND USE ACTIVITIES, DESIRED INDUSTRIES, THEIR DENSITIES, THEIR SCALES, THEIR LOCATION.
THAT WE TALK ABOUT RESILIENCY ENVIRONMENTALLY, BUT AGAIN, THERE'S THAT ECONOMIC RESILIENCY THAT WE REALLY IF WE WANT TO BE RECESSION PROOF, WE DON'T WANT TO JUST LOOK HOME BUILDING FOR RETIREES.
WE DON'T WANT TO JUST LOOK AT TOURISM, WE WANT TO LOOK AT A HEALTHY BALANCE LIGHT INDUSTRY, HEAVY INDUSTRY, COMMERCIAL, RETAIL, ETC.
ONE THING THAT REALLY STRUCK ME IN REVIEWING THE COMP PLAN AND ZONING IS THAT 92% OF THE COUNTY LAND AREA IS IN THE RCU2, WHICH IS A HOLDOVER FOR THAT PORTION OF THE COUNTY, REALLY THE MAJORITY OF IT, WHERE WE DON'T HAVE DETAILED ZONING IN PLACE AND SO WHEN YOU LOOK AT THE MAP, YOU'LL SEE THAT THERE'S VERY FEW AREAS, AND THERE ARE VERY SMALL AREAS THAT ARE ACTUALLY A PURPOSE FOR USES LIKE COMMERCIAL AND INDUSTRY AND OTHER TYPE USES THAT ARE REALLY IMPORTANT
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FOR ECONOMIC DIVERSIFICATION AND JOB CREATION.OF COURSE, WE WANT TO TAKE A LOOK AT THAT, SO LOOKING AT THE MAP WILL BE A BIG PART OF THIS PROCESS.
WE WANT A FULL RANGE OF HOUSING, A REAL MIX, AGAIN, GETTING BACK TO PEOPLE HAVING CHOICE AND VARIETY.
WE WANT TO BE PAYING ATTENTION TO WHAT THE MARKET DEMANDS, YOU CERTAINLY DON'T WANT TO PURPOSE A STRATEGIC AREA FOR SOME TYPE OF USE OR HOUSING TYPE THAT NOBODY'S BUYING, AND REALLY NOBODY NEEDS.
THERE'S NO PLACE FOR THAT IN THE MARKETPLACE.
WE WANT TO LOOK AT FIRE WISE STANDARDS, THIS IS SOMETHING THAT CAME UP WITH A RECENT APPLICATION THAT WAS BEFORE THE PLANNING AND ZONING COMMISSION.
IN SOME INSTANCES, IF WE'RE GOING TO BE BUILDING IN HARM'S WAY, WE WANT TO MAKE SURE THAT WE'RE MITIGATING THAT AGAINST POTENTIAL FIRE AND RISK TO LIFE AND LIVELIHOOD.
WE WANT TO CONSIDER INCENTIVES SUCH AS DENSITY BONUSES TO ACHIEVE ENHANCED DEVELOPMENT OUTCOMES, WHETHER IT'S BECAUSE WE'RE TRYING TO FOSTER A CERTAIN PROPORTION OF A DEVELOPMENT TO ACCOMMODATE FOR AFFORDABLE HOUSING, MAYBE BECAUSE THERE'S SMALLER UNITS, SMALLER BEDROOMS THAT RENDER THOSE UNITS MORE AFFORDABLE.
MAYBE WE'RE LOOKING TO GET MORE OPEN SPACE.
WE SEE SOME DEVELOPMENT TRACTS MAYBE HUNDREDS OR THOUSANDS OF ACRES IN SIZE.
IF THE UNDERLYING ZONING IS ONE UNIT PER TWO ACRES, WHAT PENCILS OUT FOR DEVELOPER IS A GREATER DENSITY OR NUMBER OF UNITS.
THERE'S A REAL OPPORTUNITY TO OFFER A GREATER NUMBER OF UNITS GREATER THAN WHAT THE UNDERLYING ZONING SUPPORTS IN RETURN FOR THAT DEVELOPER DOING CERTAIN THINGS LIKE AMENITIES.
MAYBE IT'S INTO THE STREETSCAPE THAT EVERYBODY BENEFITS.
MAYBE IT'S AFFORDABLE HOUSING, MAYBE IT'S A GENEROUS OPEN SPACE SET ASIDE, A TOOL THAT'S PROFOUNDLY USED ELSEWHERE IN THE COUNTRY THAT I THINK WE OUGHT TO TAKE ANOTHER LOOK AT HERE, SOMETHING THAT'S PROVIDED FOR IN THE ORDINANCE, BUT SOMEWHAT STALE AND NOT BEING UTILIZED.
WE WANT TO EVALUATE APPROPRIATE ZONING IN OUR ARIZONA STATE LANDS AND COORDINATION AND COLLABORATION WITH THE ARIZONA STATE LAND USE DEPARTMENT STAFF.
SOME OF US SAW A PRESENTATION EARLIER THIS YEAR FROM THE ARIZONA STATE LAND TRUST STAFF AND REALLY ENCOURAGING MUNICIPALITIES AND COUNTIES TO WORK AND COLLABORATE WITH THEM WHEN WE'RE REVISITING ZONING.
I THINK IT'S ABOUT 25% OF THE COUNTY IS MADE UP OF ARIZONA STATE LANDS.
SOME OF THESE AREAS ARE PROBABLY MORE APPROPRIATE FOR PRESERVATION AND CONSERVATION AS WHAT HAPPENED WITH THE DELLS AND GLASSFORD HILL.
BUT MANY OTHER AREAS OF STATE LAND, AS THIS PROGRAM, REALLY IS GEARED TOWARDS DEVELOPMENT, WHEN YOU LOOK AT THAT CHECKER BOARD PATTERN IN CERTAIN AREAS LIKE CHINO, ETC, DEVELOPMENT HAS ALREADY HAPPENED ON THOSE PRIVATE LANDS AMONGST THAT CHECKER BOARD, AND WE WANT TO LOOK AT DETAILED ZONING FOR THOSE AREAS WHERE GROWTH ON STATE LANDS MAKES SENSE.
CERTAINLY, WE WANT TO LOOK AT PROVIDING STANDARDS AND CRITERIA TO BETTER PROTECT ENVIRONMENTALLY CONSTRAINED AREAS.
A CONSTRAINED AREA MIGHT BE A FLOODPLAIN, APPROPRIATE BUFFERING, IT MIGHT BE A STEEP SLOPE.
WE WANT TO BE PROTECTIVE OF PEOPLE'S PROPERTY RIGHTS, BUT WE WANT TO FIND THAT BALANCE, SO WE'RE NOT MARRING THE LANDSCAPE OR PUTTING PEOPLE IN HARM'S WAY.
WE WANT TO OBVIOUSLY PROTECT HABITAT, RESOURCES, ALL OF THE TYPES OF THINGS THAT HAVE COME UP IN THE DISCUSSION WITH THE SOLAR ORDINANCE BEING CONSIDERED.
WE WANT TO DEVELOP POLICIES THAT ENCOURAGE REGULATED AND PLAN DEVELOPMENT OVER LOP SPLITTING.
THAT WILD CAT DEVELOPMENT PATTERN THAT WE SEE HAPPENING THAT THE COMPREHENSIVE PLAN CALLED GREAT ATTENTION TO WITH SOME EXTENT OF ALARM IS THAT THAT'S NOT EFFICIENT DEVELOPMENT, AND THOSE COSTS OF WHICH ULTIMATELY COME HOME TO THE TAXPAYER IN SERVICES THAT NEED TO BE EXTENDED.
WHAT WE WANT TO TRY TO DO IS TO CREATE BETTER INCENTIVES AND BETTER STANDARDS SO THAT WE'RE REALLY TARGETING THAT DENSITY TO AREAS THAT HAVE THE CAPACITY, THE INFRASTRUCTURE, THE INTERCHANGES, WHERE DEVELOPMENT ACTUALLY MAKES SENSE SO THAT WE'LL TAKE PRESSURE OFF OF SEEING THIS NEVER ENDING PATTERN OF EXTENDING SETTLEMENT FURTHER AND FURTHER OUT INTO THE ENVIRONS, WHERE IT BECOMES DIFFICULT TO MAINTAIN OR CREATES OTHER ISSUES WITH LOSS OF HABITAT OR DEVELOPING IN THE URBAN WILDFIRE INTERFACE.
CERTAINLY, WE WANT TO TAKE A LOOK AT OUR GROWTH AREAS THAT WERE ESTABLISHED IN THE COMPREHENSIVE PLAN, WHERE THROUGH THAT PROCESS, THE COUNTY ACTUALLY SIGNALED CERTAIN AREAS THAT DO MAKE SENSE FOR DEVELOPMENT.
WE WANT TO ENSURE INTERNAL AND EXTERNAL CONSISTENCY, WHICH HAS BEEN A REAL PROBLEM AS WE KEEP TWEAKING DIFFERENT ORDINANCES, BUT NOT REALLY LOOKING AT THE BIG PICTURE.
WE WANT TO MAKE SURE THAT OUR CODE IS COMPLIANT WITH FEDERAL AND STATE LAWS.
WE WANT TO MAKE SURE THAT WE HAVE THAT SEAMLESS MARRIAGE BETWEEN WHETHER YOU'RE THE FLOOD CONTROL DISTRICT OR DEVELOPMENT SERVICES, THAT ALL OF YOUR ORDINANCES ARE IN AGREEMENT AND GAZING IN THE SAME DIRECTION.
>> MATT, I FIND THIS EXTREMELY IMPORTANT TO GO OVER,
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AND I APPRECIATE THE CLARITY AT WHICH YOU ARE DOING THAT.AN INTERESTING CONSEQUENCE OF DEFINING GROWTH AREAS IS RECOGNIZING THAT FOR RESIDENTS IN THOSE PARTICULAR AREAS WHERE GROWTH AREAS ARE DEFINED, IT MAY CHANGE IN TERMS OF WHAT THE COMMUNITY WANTS AT LEAST, OR WHAT THEIR PERCEPTION NOW IS RELATIVE TO WHAT IT WAS, SAY FIVE YEARS AGO.
BEING ABLE TO ACCURATELY IDENTIFY AND TRACK GROWTH AREAS IS GOING TO BE REALLY REALLY IMPORTANT FOR OUR COUNTY GOING FORWARD.
THAT'S A TERRIFIC ASPECT THAT I THINK IS GOING TO BE VERY VALUABLE.
ALREADY HAS PROVEN SO, PARTICULARLY IN OUR MORE RURAL AREAS WHERE WE FINALLY HAVE DECIDED WHAT IS A GROWTH AREA IN A SMALL RURAL COMMUNITY.
>> WELL, THANK YOU FOR THAT, VICE CHAIR MICHAELS, AND ONE THING THAT JUMPS OUT AS ME IS WHEN WE TALK ABOUT DETAIL ZONING FOR SOME OF OUR GROWTH AREAS, I THINK THAT MAPPING PROCESS ASSOCIATED WITH THE COMP PLAN WAS GRANULAR AND MOUNTAIN TOP.
WHEN WE REALLY GET INTO THE DETAILS DRILLING DOWN AND REFINING THOSE AREAS, WE MAY FIND THAT THEY'RE OVER LARGE.
THEY'RE A 50 YEAR GENERATIONAL PLANNING HORIZON TO ACCOMMODATE GROWTH.
WE MAY DETAIL ZONE ONLY A PORTION OF CERTAIN GROWTH AREAS.
I THINK THE GROWTH AREA IN PALDON, I BELIEVE THAT'S, 40,000, SOME ACRES.
DO WE NEED TO PROGRAM INTENSIVE GROWTH FOR THE ENTIRETY OF THAT AREA? NO, WE NEED TO TAKE A FRESH LOOK AT IT, UTILIZING MAPPING OF WHAT PORTIONS THEREOF ARE APPROPRIATE, MAKES SENSE.
ONE THING THAT STANDS OUT, I THINK, IN THIS PROCESS THAT BECAME APPARENT TO ME EARLY ON IS THAT, OF COURSE, YOU NEED TO HAVE A GOOD COMPREHENSIVE PLAN TO CREATE THAT LEGAL FRAMEWORK AND GUIDANCE UPON WHICH YOU BUILD AND REVISIT YOUR ZONING CODE.
I THINK WHAT WE'RE GOING TO FIND THAT'S GOING TO HAPPEN IN THIS PROCESS IS THERE'S GOING TO BE THE NEED TO REVISIT THROUGH A CERTAIN AMENDMENTS MINOR, PERHAPS MAJOR TO THE COMPREHENSIVE PLAN.
THAT'S SOMETHING THAT'S ALREADY BAKED IN INTO THE RFP IS THE EXPECTATION THAT CHANCES ARE, WE'RE GOING TO FIND THE NEED TO REVISIT SOME OF THESE GROWTH AREAS.
SOME OF THEM ARE PROBLEMATIC IN THAT THEY JUST DON'T REALLY PROVIDE GOOD GUIDANCE ON WHAT THAT UNDERLYING ZONING SHOULD BE.
IF WE LOOK AT THE LAND USE MAPS AND THIS HAS COME UP IN SOME OF OUR RECENT APPLICATIONS.
THAT PROCESS DIDN'T REALLY AFFORD THE OPPORTUNITY TO GET TO THAT LEVEL OF DETAIL TO REALLY CALL OUT.
IF WE HAVE AN AREA THAT THROUGH THIS PROCESS, WE DETERMINE REALLY MAKES SENSE FOR COMMERCIAL.
BUT OUR LAND USE MAP FROM OUR COMP PLAN SAYS IT SHOULD BE RESIDENTIAL.
WELL, THAT'S A DISCONNECT THAT WE'RE PROBABLY GOING TO WANT TO ADDRESS AS PART OF THIS PROCESS.
>> MATT, GO BACK TO YOUR OTHER SLIDE FOR A MINUTE.
NUMBER THREE, THEY ADOPT FIRE WISE STANDARDS.
HOW DO YOU SEE DOING THAT? IS THAT GOING TO BE SOMETHING THAT'S PART OF THE PERMIT PROCESS? IS THAT GOING TO BE SOMETHING THAT'S PART OF BUILDING SAFETY CODES? I'M NOT SURE HOW YOU'RE GOING TO BE ABLE TO AFFECT THAT.
>> I DON'T THINK WE'RE THERE YET.
SUPERVISOR OBROOK, I THINK THAT ONE SIZE DOESN'T FIT ALL.
I THINK SOME OF THIS IS GOING TO BE DRIVEN BY COMMUNITY INPUT, SOME COMMUNITIES MAY WANT IT, SOME COMMUNITIES MAY NOT.
SOME COMMUNITIES REALLY NEED IT, SOME COMMUNITIES THAT DON'T.
>> MATT, WITH THAT, IT'S REALLY GOVERNED BY THE FIRE DISTRICTS, SO IT'S REALLY NOT A COUNTY CODE OR ORDINANCE ISSUE.
IT'S GOVERNED BY THE FIRE DISTRICTS.
>> HOWEVER, BASICALLY, THEY'RE GOING BY A BASIC STANDARD THAT COMES OUT OF EVERYWHERE THAT'S INVOLVED IN FIRE WISE TYPE PROGRAM.
THERE IS AN ACCEPTED STANDARD, SHALL WE SAY THAT IS USED AND THAT STANDARD IS WHAT'S BASED ON WHAT LOWERS YOUR FIRE INSURANCE ON YOUR HOME AND OR THE TYPE OF BRUSH AREA YOU MAY BE IN, WHICH USUALLY GETS RED LINED IF YOU'RE NOT IN THE RIGHT SPOT.
IT'S REALLY AN EFFECT TO HAVE A POSITIVE INFLUENCE ON INSURANCE COMPANIES SO THAT FIRE INSURANCE IS AVAILABLE.
WE CAN'T COUNT ON ALL THE FIRE DISTRICTS BECAUSE THE FIRE DISTRICTS ARE MOSTLY VOLUNTEER DISTRICTS TO START WITH AND THE MAJOR ONES ARE LOCATED MORE IN THE URBAN INTERFACE THAN ANYWHERE ELSE.
>> THEY DO HAVE THEIR OWN CODE, BUT MANY OF THEM ARE ALL ADJUSTED TO, ESPECIALLY HERE IN THIS COUNTY, HAVE BEEN ADJUSTED TO FIT THE FIREWALLS [OVERLAPPING] MODEL.
>> YOU JUST TALKED ABOUT IT BEING MAYBE A COMMUNITY ASPECT RATHER THAN AN INDIVIDUAL PARCEL.
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ISSUE. IS THAT WHAT YOU'RE TELLING ME?>> WELL, I DON'T THINK ONE SIZE FITS ALL.
WE SAW SOME REALLY GOOD PRESENTATIONS AT THE RECENT NATIONAL PLANNING CONFERENCE THAT CONVEYED THE MESSAGE THAT ACTUALLY PLANNING DEPARTMENTS, GOVERNING BODIES DO HAVE A ROLE TO PLAY IN BEING PROACTIVE AND WHETHER SOMETHING LIKE THIS MIGHT BE MANDATED OR MIGHT BE VOLUNTARILY.
IF WE GO THROUGH THE PUBLIC PARTICIPATION AND COMMUNITIES REALLY WANT IT, THEN IT'S PROBABLY GOING TO MAKE SENSE THERE.
SOME COMMUNITIES MAY NOT WANT IT.
BUT FROM MY UNDERSTANDING, IT'S NOT EXCLUSIVELY UNDER THE JURISDICTION OF THE LOCAL FIRE DISTRICTS.
THAT LOCAL GOVERNMENTS DO HAVE A ROLE TO PLAY IN CREATING THAT OVERLAY.
IT'S SOMETHING THAT CLEARLY WE NEED TO LOOK AT AND EXAMINE, BUT SOMETHING THAT OTHER COMMUNITIES IN THE INNER MOUNTAIN FIRE PRO WEST ARE LOOKING AT AND DOING WITH SOME LEVEL OF EFFECTIVENESS.
>> HOWEVER, WE GOT TO REMEMBER THAT THE LOCAL FIRE AGENCIES, THE LARGER ONES, AT LEAST, DO ACCEPT BUY INTO THE FIRE WISE PROGRAM AND ITS EXPECTATIONS, IT'S INCLUDING THAT OF THE NATIONAL FORESTS THAT WE HAVE HERE.
BUT, SAYING THAT, IF YOU BUILD A WILDCAT STRUCTURE ON A PIECE OF PROPERTY UNDER STATE GUIDELINES, SHALL WE SAY, THEY DON'T EVEN NEED TO BARELY COME AND SEE US UNTIL WE DECIDE THAT, THEY'RE BUILDING SOMETHING.
NOW WE NEED TO TELL THEM THEY NEED TO HAVE A PERMIT.
WE DON'T HAVE IT IN THE PERMIT SYSTEM, HOWEVER, I BELIEVE IT'D BE A GOOD IDEA.
THERE ISN'T ANYWHERE IN YAVAPAI COUNTY THAT IS NOT IN A FIRE DANGER AREA.
>> I JUST LIKE TO SEE HOW YOU BRING THIS FORWARD BECAUSE I THINK IT'S AN AREA THAT, WAS STATED, I THINK WE'RE GETTING INTO AN AREA WITH FIRE MARSHALS AND FIRE DISTRICTS AND THINGS OF THAT NATURE.
IT'S PROBABLY GOING TO HAVE TO BE A COLLABORATIVE PROCESS.
BUT AGAIN, I GOT THE FEELING YOU'RE TALKING THAT YOU'RE LOOKING AT, POSSIBLY.
THIS COULD BE BUILT INTO THE CODES OR IT COULD BE BUILT INTO THE PERMITTING PROCESS ON INDIVIDUAL PROPERTY AND I DON'T KNOW.
I THINK THAT'S GOING TO BE A TOUGH SELL.
I KNOW WHEN I BUILT MY HOME UP BY THUMB BUTTE, WE HAD AN INSURANCE COMPANY COME IN AND HE SAID, YOU'D HAVE TO CLEAR ALL YOUR VEGETATION FOR 100 FEET FROM ALL WAY AROUND YOUR HOUSE.
WELL, THAT WOULD CLEAR MY PROPERTY.
I WOULDN'T HAVE ANY TREES ON MY PROPERTY WHATSOEVER.
WHEN WE TRY AND, DECIDE ON HOW WHAT'S FIRE SAFE AND WHAT AN INSURANCE COMPANY IS GOING TO ACCEPT, I THINK IT COULD BE A STICKY WICKET.
>> MR. CHAIRMAN, THE TRUTH OF THE MATTER IS THAT INSURANCE COMPANIES ARE PULLING OUT ALL ACROSS THIS COUNTRY, WHETHER IT'S FLOODS WE'RE SEEING RIGHT NOW IN FLORIDA OR FIRES WE'RE SEEING IN OUR STATE IN OTHER WESTERN STATES.
THAT'S A SEPARATE ISSUE THAT HAS TO BE ADDRESSED BECAUSE IT'S A PRESSING NEED FOR HOMEOWNERS, PROPERTY OWNERS, COMMERCIAL, HOW ARE WE GOING TO WORK WITH INSURANCE ENTITIES IN SUCH A WAY THAT WE HAVE AFFORDABLE OR AT LEAST REASONABLE [LAUGHTER] COSTS ATTACHED TO OUR INSURANCE PREMIUMS. WE CAN ONLY DO SO MUCH TO BE FIRE WISE.
I GET EXACTLY WHAT YOU'RE SAYING ABOUT CLEARING.
I REFUSE TO DO TOO MUCH MORE OF THAT, BUT CERTAINLY MINE MEETS GOOD STANDARDS, GOOD SAFETY PRECAUTIONS, ARE STILL TRIPLED.
IT'S HAPPENING ALL OVER THIS COUNTRY AND IT'S SOMETHING THAT WE'RE ALL GOING TO HAVE TO ADDRESS IN A COLLABORATIVE WAY WITH THE STAKEHOLDERS, SO THEY DON'T PULL OUT.
THAT'S OUR INSURANCE COMPANIES.
>> [OVERLAPPING] EXCUSE ME? WE'LL HAVE TO BRING SOMETHING.
ALSO, I'M SORRY TO INTERRUPT YOU, JIM, BUT WE'RE GOING TO HAVE TO HAVE A MEETING OF THE MINDS BETWEEN THE COUNTIES AND ITS REGULATIONS IN REGARDS TO FIRE WISE, AND THOSE ARE THE INDEPENDENT CITIES AND TOWNS AND FIRE DISTRICTS.
BECAUSE IF WE DON'T ALL PLAY BY THE SAME RULES, THEN YOU GO CAUSE NOTHING BUT CONFUSION.
RIGHT NOW, WHAT THE INSURANCE COMPANIES WE ARE LOOKING FOR IS, ARE YOU IN A FIRE WISE COMMUNITY? DO YOU HAVE THE SPACING REQUIREMENTS THAT CAN BE GUARANTEED BY, LET'S SAY YOUR DISTRICT INSPECTOR, WELL, HALF THE DISTRICTS OUT THERE THAT ARE VOLUNTEERS.
THEY HAVE NO INSPECTORS, THEY HAVE TO RELY UPON US.
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WE'LL HAVE TO BUILD IT INTO OUR REQUIREMENTS THAT THESE TYPES OF STEPS BE TAKEN.>> I HEARD THIS MORNING DRIVING OVER ON KNAU, THAT THE STATE OF ARIZONA HAS THE HIGHEST INSURANCE RATES OF ANY OTHER STATE IN THE UNITED STATES, OVER THE LAST SINCE PRE-COVID, AND FOR RESIDENTS.
BECAUSE OF CLIMATE CHANGE, FIRES, ET CETERA.
>> [OVERLAPPING] THAT MADE IT SO BUT THE INSURANCE COMPANIES DON'T RECOGNIZE STATE BOUNDARIES.
WHAT THEY DO IS THEY LOOK AT TYPE OF AREA THAT YOU'RE LIVING IN AND THEN GIVE YOU A RATING, AND THAT RATING IS WHAT DICTATES THE COST OF YOUR INSURANCE.
ONE OF THOSE FACTORS IS HOW CLOSE IS THE FIRE HYDRANT, HOW CLOSE IS A FIRE STATION, AND WE HAVE SERIOUS PROBLEMS IN THAT REGARD.
>> THANK YOU FOR THOSE COMMENTS, I THINK ALL OF THAT REALLY SPEAKS TO WHY IT MAKES, SENSE TO EXAMINE THE ISSUE.
REALLY, WE'RE TALKING ABOUT ULTIMATELY BEING BECOMING MORE RESILIENT.
BUT THIS DISCUSSION WILL INVOLVE ALL OF YOU, OF COURSE.
ULTIMATELY, ALL OF THESE DECISIONS BECOME POLITICAL DECISIONS.
WE'RE JUST FLAGGING THEM FOR ISSUES THAT WE WANT TO VISIT AND EXAMINE AS PART OF THIS PROCESS.
>> ON THE INSURANCE, WE HAVE TO UNDERSTAND ALSO THAT LABOR COST, LUMBER COST, BUILDING MATERIAL COST, AND IT'S NOT ONLY IN THE STATE OF ARIZONA.
IT'S ALL THE STATES THAT ARE SURROUNDING, EVEN THE EAST COAST IS GOING TO AFFECT US.
THAT GOES INTO THE INSURANCE COST OF BUILDING.
YOU JUST STARTED WITH OUR AFFORDABLE HOMES PLANS, AND YOU COULDN'T GIVE US A COST.
WELL, THE SAME THING IN REPLACING A HOME SHOULD WE HAVE.
>> [OVERLAPPING] THAT'S PERFECT.
IT'S NOT, THEY WERE TALKING THIS MORNING ON AFFORDABLE HOUSING.
ATTACKING US IT'S GOING TO BE A MAJOR PROBLEM BECAUSE WHAT IS AFFORDABLE HOUSING? [NOISE] YOU HAVE TO START.
ANYWAY. IT'S A BIG ISSUE, AND I DON'T THINK WE'RE GOING TO SOLVE IT HERE.
>> MR. BLAKE. I AGREE WITH THIS SUPERVISOR COMMENTS ABOUT WUI, WILDLAND URBAN INTERFACE.
THAT'S NOT A ZONING CODE APPLICATION.
IT'S A SEPARATE CODE ADOPTION, AND THAT DESERVES MUCH GREATER THINKING AND PARTNERSHIP TO SEE HOW WE CAN MAKE IT WORK IN THE COUNTY.
THEIR WILDLAND URBAN INTERFACE AREA IS AN AREA WITHIN THE CITY OF PRESCOTT.
IT DESERVES FURTHER DISCUSSION, AND I THINK IT WOULD BE VERY ADVANTAGEOUS TO LOOK AT SOME ENFORCEMENT.
IT DOESN'T REALLY ADD THAT MUCH TO THE COST OF A HOUSE BECAUSE THOSE ITEMS ARE ALREADY BEING BUILT.
WE'RE BUILDING STUCCO HOMES PRACTICALLY EVERYWHERE.
OUR ROOFING MATERIAL IS ALL CLASS A RATED? WINDOWS ARE CLASS A, DOORS ARE CLASS A.
IT'S JUST PATIO DECKING MATERIAL VENTING THAT WE WOULD NEED TO LOOK AT.
I APPLAUD YOU, BUT THAT NEEDS TO BE PULLED OUT OF THE ZONING CODE IN A WHOLE SEPARATE DISH OF ITEMS. MATT, I ALSO WANT TO SAY THAT YOUR GOALS AND OBJECTIVE LIST IS EXTREMELY HEFTY.
HAVE THOSE GOALS AND OBJECTIVES? WERE THEY PART OF YOUR RFQ PACKAGE FOR A LAND USE PLANNING FIRM? HAVE THEY SEEN THESE?
>> THEY WILL SEE THESE, AND IT IS AN EXHAUSTIVE LIST BECAUSE WE REALLY WANTED TO PUT OUT THE UNIVERSE OF THE POSSIBLE ITEMS THAT, ULTIMATELY, THE COMBINED BOARD TODAY, ULTIMATELY NEED TO VET AND DECIDE WHAT MOVES FORWARD AND WHAT DOESN'T.
WHAT YOU DON'T WANT TO HAVE HAPPEN IS CREATE A SMALL LIST, AND THEN YOU GET THESE PROPOSALS, AND YOU SELECT.
THEN YOU FIND YOURSELVES IN THIS AWKWARD CONVERSATION WHERE YOU HAVE A FIRM THAT'S COMING BACK TO YOU WITH THE CHANGE ORDER LIST BECAUSE YOU DIDN'T SET IT FORTH IN YOUR RFP.
ONE THING TO CONSIDER. I SHOULD HAVE MENTIONED IT AT THE BEGINNING, IS THE WAY THAT THIS RFP WAS CONSTRUCTED WAS WITH THE UNDERSTANDING AND THE INTENTION THAT IT REALLY WOULD BE PHASED AS PART OF A THREE YEAR PHASE PROCESS BECAUSE THIS REALLY IS A COMPREHENSIVE TASK.
WE'RE GOING TO BE VERY BUSY ALL OF US.
SOME OF THE NEXT SLIDES ARE GOING TO TALK ABOUT HOW WE'RE GOING TO MANAGE THAT PROCESS TOGETHER AS A TEAM.
[01:00:04]
>> I WASN'T QUESTIONING YOUR HEFTY LIST.
THEN THE PROPOSAL DATE COMES IN AT THE END OF DECEMBER. CORRECT?
>> WHEN DO YOU SEE A LAND USE PLANNING FIRM BEING SELECTED AND THE GREEN LIGHT STARTING FOR YOUR PHASE IN HEFTY LIST?
>> IF A FIRM IS RECOMMENDED THAT RISES TO THE TOP AND IS RECOMMENDED BY THE EVALUATION COMMITTEE, THAT COULD TAKE A COUPLE OF MONTHS, COULD IT HAPPEN AS SOON AS JANUARY? POSSIBLY, GOT TO GET THROUGH THE ELECTIONS.
IT'S HARD TO SAY, PROBABLY AT SOME POINT IN THE FIRST QUARTER OF NEXT YEAR? IT MAY BE THAT THERE'S REASON TO TAKE A LITTLE BIT MORE TIME, MAYBE NOT.
I KNOW THAT, ONE THOUGHT PROCESS IS JUST BECAUSE WE'RE LOOKING AT PHASING IT OVER THREE YEARS, THAT DOESN'T MEAN THAT THE WHOLE THING GETS ADOPTED THREE YEARS FROM NOW.
WE'VE GOT TOO MUCH WORK TO DO TO ADDRESS CURRENT AND EMERGING ISSUES THAT WE HAVE WITH THE CODE.
THERE'S PROBABLY GOING TO BE A SHORT LIST OF THINGS THAT WE WANT THE FIRM TO ASSIST US WITH DOING RIGHT AWAY.
BUT IT'S HARD TO SAY, BUT I WOULD THINK AT SOME POINT IN THE FIRST QUARTER, IT WOULD BE IDEAL, BUT OBVIOUSLY THAT'S NOT GOING TO BE OUR DECISION.
>> THEN I WOULD HOPE THAT THE SELECTED FIRM WOULD NOT BE GIVEN CARTE BLANCHE TO REWRITE THE CODE ON THEIR OWN, THAT IT WOULD BE COMING OUT FOR PUBLIC COMMENT, INDUSTRY COMMENT, INPUT, BECAUSE WE'RE DOING THAT RIGHT NOW WITH THE TOWN OF PRESCOTT VALLEY, AND THAT PROCESS HAS BEEN VERY SEAMLESS WITH ALL THE MEETINGS AND REACHING OUT TO THE INDUSTRY.
SO WE WILL BE DOING THE SAME THING.
>> THANK YOU, VICE CHAIR, GRIFFIS.
I COULDN'T AGREE WITH THAT MORE.
I'M GOING TO TALK ABOUT THAT NEXT, I THINK.
>> THAT'S WHAT WE WANT PEOPLE TO BE THINKING AHEAD.
THAT'S IMPORTANT. THESE ARE REALLY GOOD QUESTIONS.
[NOISE] NOW, I'M GOING TO TURN TO THE TASK AND DELIVERABLES.
THERE'S COURSE, THE PROJECT INITIATION.
THERE'S THE SELECTION OF THE CONSULTANT.
THEY'LL BE WORKING WITH THE DEPARTMENT LEADERSHIP.
THEY'RE GOING TO BE WORKING ON DEVELOPING AN OUTLINE OF THE PROJECT PLAN.
ALL OF THESE DIFFERENT ASPECTS, OF COURSE, ARE GOING TO BE ULTIMATELY PRESENTED TO YOU.
THEY'RE GOING TO RECEIVE FEEDBACK.
THEY'RE GOING TO HAVE TO SEEK APPROVAL FOR EACH OF THESE ITEMS AND PLANS OR ASPECTS OF WHAT THEIR BLUEPRINT FOR THIS PROCESS IS GOING TO BE.
AGAIN, THERE'S A PROJECT PLAN.
THERE'S PUBLIC PARTICIPATION PLAN, BECAUSE, LIKE COMMISSIONER GRIFFIS, MENTIONED, WE REALLY, THIS ISN'T GOING TO PASS MUSTER FOR FINAL APPROVAL IF AN OUTSIDE ENTITY'S COMING IN AND TELLING US HOW TO REDO OUR ZONING.
WHAT WE REALLY DO NEED IS GOING TO HAVE THE BROAD SUPPORT TO GET THERE SO THAT IT HAS THAT LEVEL OF LEGITIMACY AND UNDERSTANDING THAT IT'S RIGHT FITTED AND RIGHT SUITED FOR THE COUNTY.
WE'RE GOING TO HAVE TO DEFINE ROLES AND RESPONSIBILITIES.
THERE'S GOING TO BE THE NEED TO SET UP SOME GROUPS TO ASSIST US WITH ALL THIS.
THAT'LL BE A PROJECT WORK GROUP, WHICH ESSENTIALLY WOULD BE YOUR KEY COUNTY STAFF, YOUR CONSULTANT TEAM MEMBERS. MOST IMPORTANT.
I WANT TO SPEND A MINUTE TALKING ABOUT IT WITH YOU IS, MOST COUNTIES, MUNICIPALITIES, WHEN THEY'RE DOING A COMPREHENSIVE MASTER PLAN UPDATE OR DOING AN OVERHAUL OF THEIR CODE IS THAT THEY CREATE AN ADVISORY COMMITTEE TO REALLY DRIVE THE PROCESS.
THIS WOULD BE I'M CALLING IT A ZONING UPDATE COMMITTEE, BUT THAT WOULD ESSENTIALLY BE AN ADVISORY COMMITTEE THAT WOULD BE APPOINTED BY THE BOARD.
THEY WOULD ESSENTIALLY BE VOLUNTEERS, THAT WE'D WANT TO HAVE PEOPLE THAT HAVE PLANNING SOME, BASIC BASELINE PLANNING KNOWLEDGE THAT WOULD BE REPRESENTATIVE OF THE VARIOUS SUPERVISORY DISTRICTS, AGAIN, THAT BUYING AND LEGITIMACY BECOME SO IMPORTANT.
YOU'RE GOING TO WANT A MIXTURE OF FOLKS WITH DIFFERENT LEVELS OF EXPERTISE.
ULTIMATELY, YOU WANT FOLKS THAT ARE GOING TO BE, REASONABLE AND CONSENSUS, BECAUSE ULTIMATELY WHAT WE'RE HOPING TO GET WILL BE UNIFIED, CONSENSUS OF WHAT CERTAIN ASPECTS SHOULD BE AS RECOMMENDATIONS MOVE FORWARD.
BUT YOU MIGHT WANT SOME FOLKS THAT HAVE CONCERNS ABOUT GROWTH.
WHAT IS OUR CAPACITY FOR ROADWAY INFRASTRUCTURE AND TRAFFIC? WHAT IS THE CAPACITY OF WATER SUPPLIES? WE'RE ALSO GOING TO WANT FOLKS WHO UNDERSTAND GROWS IS GOING TO HAPPEN NO MATTER WHAT WE DO.
WE WANT TO HARNESS THAT POTENTIAL AND OPPORTUNITY IN THE RIGHT WAY IN THE RIGHT PLACE SO THAT IF WE'RE UTILIZING DENSITY AND STRATEGIC PLACES, WE GET AMENITIES, WE GET MORE RESTAURANTS AND SERVICES AND THINGS THAT WE WANT.
[01:05:02]
ONE THING THAT IS INTERESTING THAT I SEE IS THAT NOW BECAUSE OF THE HOUSING SHORTAGE, SO MUCH ACROSS THE COUNTRY, NEW HOME BUILDING OFTEN DRIVES THE LOCATION OF NEW BUSINESSES.YOU MIGHT AS WELL LOOK AT IT AS YOU WOULD ANY OTHER VITAL INFRASTRUCTURE. IT'S THAT IMPORTANT.
YOU'D PROBABLY WANT SOMEBODY FROM THE REAL ESTATE COMMUNITY TO PARTICIPATE IN THE PROCESS.
IT'S REALLY REPRESENTATIVE WITH VARIOUS SKILL SETS.
WHETHER THAT'S SIX OR 12 MEMBERS, I THINK WE CAN COME TO THAT TOGETHER, BUT ULTIMATELY, THAT'LL BE A DECISION FOR THE BOARD.
AGAIN, I THINK YOU'D WANT REPRESENTATION FROM EACH OF THE SUPERVISORY DISTRICTS.
>> [OVERLAPPING] I WOULD ALSO ADD THAT IF YOU'RE GOING TO INVITE THESE TYPES OF PROFESSIONALS INTO THE GROUP, THAT YOU ALSO PLAN FOR SOME TYPE OF AN EDUCATIONAL PROGRAM AT THE END, SO EVERYBODY UNDERSTANDS WHAT THE NEW RULES ARE, AND REAL ESTATE PEOPLE ARE NOTORIOUS FOR NOT GIVING THE RIGHT SCOOP.
>> [OVERLAPPING] WHAT ARE YOU TRYING? [LAUGHTER]
>> THANK YOU, CHAIRMAN. I THINK I KNOW WHAT YOU'RE TALKING ABOUT.
>> TRYING TO ELIMINATE MY PHONE CALL.
>> SO GETTING PAST THE ZONING UPDATE COMMITTEE, WE HAD A PROJECT, A TIMELINE AND DELIVERABLE.
A LOT OF THIS IS SET FORTH BROADLY IN THE RFP, BUT WE WANT TO HAVE DETAILED PLANS ON WHAT THAT LOOKS LIKE.
THERE'S GOING TO BE CHANGES, OF COURSE.
THERE'S WHAT MATT THOUGHT WAS A GOOD IDEA THAT GETS SHOT DOWN, AND THERE'S ULTIMATELY WHAT WE WANT TO DO.
AGAIN, WE'RE TALKING ABOUT THE HOUSING SHORTAGE.
OF COURSE, IT'S A NATIONWIDE ISSUE.
IT AFFECTS JOBS, ECONOMIC DIVERSITY, AFFORDABILITY, SO MANY THINGS THAT ARE IMPORTANT TO US.
BUT HOW DO WE DETERMINE WHAT THE RIGHT NUMBER OF UNITS ARE TO MEET CURRENT AND FUTURE NEEDS? WHAT'S THE PLANNING HORIZON? FIVE YEARS, 10 YEARS.
WE THINK ULTIMATELY WE WANT TO LOOK AT WHAT A 20-YEAR PLANNING HORIZON IS.
HOW MANY UNITS, WHAT TYPES OF UNITS, WHAT ARE THEIR LOCATION, FORMATS, SCALE, ALL OF THESE QUESTIONS, BECAUSE IT CAN BE OFTENTIMES A CONTROVERSIAL SUBJECT, SOMETIMES DENSITY IS A DIRTY WORD AND WE WANT TO BE COGNIZANT OF CONTEXT.
WHAT IS APPROPRIATELY FITTED FOR THE COMMUNITY THAT MAY ALREADY EXIST AROUND IT? ENVIRONMENTAL CONSIDERATIONS.
SO ONE OF THE BEST THINGS THAT I THINK CAN SERVE THE DISCUSSION IN THIS PROCESS, AND CHAIRMAN BROWN MENTIONED THE EDUCATION IS WHAT HAS BEEN BUILT INTO THIS RFP IS TO HAVE THE CONSULTANT TEAM CONDUCT A ROBUST REAL ESTATE NEEDS AND MARKET ANALYSIS.
THAT WAY, AT THE END OF THE DAY, IT WON'T BE MATT GETTING UP AND SAYING, WELL, THIS IS WHAT I THINK, HOW MANY UNITS WE NEED AND WHERE, AT LEAST WE'RE GOING TO BE ABLE TO BASE OUR INFORMED DECISIONS BASED ON REALLY GOOD CURRENT DATA.
ULTIMATELY, HOW MANY UNITS ARE CREATED BASED ON THE TYPE OF EXPANDED OR NEWLY CREATED ZONES THAT GET ADOPTED? THAT'S GOING TO BE A POLITICAL DECISION.
BUT AT LEAST YOU'LL HAVE THE OPPORTUNITY TO RELY ON AND BE GUIDED BY WHAT THE DATA SAYS.
THAT REAL ESTATE MARKET ANALYSIS CAN BE REALLY IMPORTANT.
YOU MAY WANT TO EXPAND IT TO LOOK AT OTHER STRATEGIC INDUSTRIES, WHETHER IT'S STEMS OR COMMERCIAL.
WHERE DOES IT MAKE SENSE? HOW MUCH DO WE NEED? BECAUSE THAT HAS A LOT TO SAY WITH WHAT IS THE SIZING AND LOCATION OF VARIOUS DISTRICTS THAT WE MIGHT WANT TO CREATE OR REVISIT.
BUT THE STUDY ESSENTIALLY INVOLVES COLLECTING DATA, EXAMINING HOUSING NEEDS, AGAIN, THAT MARKET ANALYSIS FOR THE REGION BOTH NEAR AND LONG TERM, SO TODAY'S NEED, TOMORROW'S NEED, 20 YEARS.
DOES THAT MEAN YOU CREATE ZONING THAT ACCOMMODATES THE 20 YEAR HORIZON? MAYBE, MAYBE NOT.
BUT AT LEAST YOU'LL HAVE THAT INFORMATION.
WE'RE GOING TO LOOK AT CASE STUDIES THAT WILL DEMONSTRATE HOW OTHER COMMUNITIES HAVE SUCCESSFULLY IMPLEMENTED DIFFERENT HOUSING TYPES THAT MAY BE NEEDED OR DESIRED.
SO YOU'RE GOING TO HAVE SOME GOOD TOOLS TO HELP YOU TO GUIDE YOU IN MAKING THOSE DECISIONS.
THEY'RE GOING TO BE RECOMMENDING STRATEGIES TO ENCOURAGE USING HOUSING TO DO THINGS LIKE BE A JOB CREATOR, TO BE ATTRACTING INDUSTRIES AND YOUNG PROFESSIONALS, TO BE FOSTERING THAT COMMUNITY REVITALIZATION AND TARGETED INVESTMENTS WHERE THEY MAKE SENSE.
ULTIMATELY, AGAIN, LOOKING TOWARDS TRYING TO CREATE GREATER AFFORDABILITY, FOR ALL, WHATEVER YOUR ECONOMIC BRACKET OR DEMOGRAPHIC IS AND CREATING MORE CHOICE.
THAT EVERYBODY WANTS A TOWNHOUSE.
A LOT OF PEOPLE WOULD JUST ASSUME TO LIVE IN THAT 1930S BUNGALOW STYLE HOUSE THAT WE'RE NOT BUILDING ENOUGH OF TODAY.
TASK 3, REVIEW BACKGROUND MATERIALS.
THIS IS GERMANE TO, I THINK, ANY PLANNING PROCESS.
THEY'RE GOING TO WANT TO LOOK AT ALL OF OUR PLANNING DOCUMENTS, BUT NOT STOP THERE.
THEY'RE NOT GOING TO JUST LOOK AT OUR CIRCULATION PLAN AND OUR COMP PLAN,
[01:10:03]
THE VERTE RIVER PROTECTION PLAN.ALL OF THAT'S IMPORTANT, BUT BECAUSE EMBEDDED WITHIN THE COUNTY, UNINCORPORATED AREA ARE ALL OUR MUNICIPALITIES, IT'S GOING TO BE VERY IMPORTANT FOR THEM FOR THE CONSULTANT TEAM TO BE LOOKING AT THE PLANS OF OUR VARIOUS MUNICIPALITIES WHETHER IT'S PRESCOTT OR JEROME, ALL OF THE VARIOUS TOWNS SO THAT WE CAN ULTIMATELY GET TO MORE SEAMLESS ZONING THAT MAKES SENSE BECAUSE YOU'RE ALWAYS GOING TO HAVE A USE THAT'S GOING TO HAVE ADJACENCY WITH ANOTHER MUNICIPAL BOUNDARY, AND WE WANT TO GET IT RIGHT.
IDEALLY, IF WE DO GET IT RIGHT HOPEFULLY, THIS PROCESS WILL CREATE A TEMPLATE THAT OTHER COMMUNITIES THAT MAY NOT BE ABLE TO AFFORD TO CONDUCT SUCH A ROBUST STUDY MAY DECIDE THEY WANT TO TAKE ADVANTAGE OF SOME OF THE CODE THAT WE CREATE.
WE WANT TO BE AWARE OF THAT OPPORTUNITY AND AFFORD THAT OPPORTUNITY TO THOSE MUNICIPALITIES WHERE WE CAN.
THEY'RE GOING TO BE LOOKING AT THE STRUCTURE AND ORGANIZATION OF THE CODE, THE REGULATORY PURPOSE, THE CONSISTENCY, AGAIN, WITH THE ADJACENT USES, DEVELOPMENT STANDARDS, INTERNAL AND EXTERNAL CONSISTENCY.
ANOTHER, EARLY UNDERTAKING A PART OF THE PROCESS IS GOING TO BE CONDUCTING AN AUDIT.
THEY WOULD BE WORKING WITH THE PROFESSIONAL WORK WORK GROUP THAT IS KEY STAFF WITHIN DEVELOPMENT SERVICES, THE ZONING UPDATE COMMITTEE, AND AGAIN, NOT JUST VOLUNTEERS FROM OUTSIDE IN THE COMMUNITY, IT MAY BE THAT ONE OR MORE MEMBERS OF THE PLANNING AND ZONING COMMISSION MIGHT SERVE ON THAT ZONING UPDATE COMMITTEE.
IT'S SOMETHING WE CAN TAKE A LOOK AT.
BUT BASICALLY, THIS AUDIT, AND IT'S SUCH A KEY STEP IN THIS PROCESS WHEN I'VE REVIEWED OTHER ZONING UPDATES THAT OTHER COUNTIES HAVE DONE IS BASICALLY A DIAGNOSTIC.
WHAT'S WORKING AND WHAT ISN'T? WHAT DO WE WANT TO DO ABOUT IT? WE'VE ALL HEARD THAT OLD ADAGE.
IF IT AIN'T BROKE, LET'S NOT FIX IT.
THAT GETS TO THAT CONCERN OF HAVING AN OUTSIDE ENTITY COMING IN AND REWRITING EVERYTHING.
NOT ALL THAT MAY NECESSITATE A REWRITE.
BUT WE WANT TO REALLY IDENTIFY THE PROBLEM, SO THAT SO THAT WE ACTUALLY HAVE THE RIGHT FIX FOR THE UNDERLYING PROBLEM.
WE WANT TO MAKE SURE THAT ALL OF THAT GETS VETTED BY YOU AND BY THE PUBLIC.
THEY WANT TO PREPARE VARIOUS DIAGNOSTIC REPORTS OF DIFFERENT ASPECTS OF THE CODE, CREATE A CHANGE IN REWRITE LIST WITH AN OUTLINE, TIMELINE, SHORT AND LONG TERM ITEMS FOR ACTION, WRITE SOME OF THE BIG STUFF, MAYBE THAT CAN SOME OF THE STUFF WE GOT TO ADDRESS RIGHT NOW.
MAYBE WE'RE TRYING TO SEIZE ON AN OPPORTUNITY FOR A PARTICULAR AREA OF THE COUNTY WHERE A CERTAIN TYPE OF DEVELOPMENT MAKES SENSE, AND WE DON'T WANT TO LOSE THAT OPPORTUNITY.
WE WANT TO IDENTIFY AND CONSIDER ALL THE POSSIBLE ALTERNATIVE APPROACHES, SO WE'RE NOT IN A SILO, NOT AWARE OF OTHER OPTIONS THAT HAVE WORKED WELL IN OTHER COMMUNITIES.
THEN THE DRAFTING AND VETTING OF HIGH LEVEL RECOMMENDED CO-CHANGES.
AGAIN, ALL OF THAT WOULD BE VETTED BY YOU AND REQUIRE YOUR SUPPORT AND APPROVAL.
>> MATT, EXCUSE ME, WOULD YOU GO BACK TO TASK 4? I DON'T UNDERSTAND CONDUCT A PROCESS OF ORDINANCE TESTING.
WHAT DOES THAT MEAN AND HOW DOES THAT HAPPEN?
>> I REALLY DON'T KNOW ENOUGH ABOUT IT TO GET INTO SPECIFICS, BUT IT'S AN INDUSTRY STANDARD PROCESS THAT THEY DO.
WE'RE GOING TO CALL IT ORDINANCE TESTING, BUT THEY'RE BASICALLY THE TESTING IS TO DETERMINE WHETHER OR NOT IT'S WORKING WHERE SPECIFICALLY IS THE PROBLEM WITH IT? FOR EXAMPLE, DO WE FIND THAT THE BOARD IS CONSTANTLY FINDING ITSELF APPROVING CERTAIN TYPES OF USE PERMITS THAT MIGHT BE BETTER SERVED THROUGH DEVELOPMENT SERVICES AS AN ADMINISTRATIVE PROCESS AND MAYBE WE'RE TESTING THAT AGAINST WHAT OTHER COMMUNITIES ARE DOING, OR TESTING THAT AGAINST VETTING DIFFERENT TYPES OF APPROACHES THAT ARE AVAILABLE THAT OTHER COMMUNITIES HAVE USED THAT MIGHT MAKE MAKE THE BEST SENSE HERE.
>> AM I WRONG IN MY THINKING THAT ALL OF THESE TASK LISTS YOU CALLED AND PULLED FROM ELSEWHERE, OR WERE THESE YOUR OWN INDIVIDUAL THOUGHT PROCESSES?
>> I'VE HAD SOME INVOLVEMENT IN PARTICIPATING IN MASTER PLAN UP DATES PRIOR TO JOINING THE COUNTY.
BUT CERTAINLY TO REALLY POPULATE A ROBUST RFP, I REALLY WANTED TO SEE SOME GOOD EXAMPLES OUT THERE.
THE FIRST PLACE I STARTED WAS THE AMERICAN PLANNING ASSOCIATION, WHICH HAS LOTS OF GOOD TEMPLATES AND INFORMATION THAT
[01:15:01]
OBVIOUSLY MANY OTHER PLANNERS AND LOCAL ENTITIES LOOK TOWARDS FOR GUIDANCE IN THAT.ANYTHING THAT I WOULD SUGGEST HERE WOULD HAVE BEEN TEMPERED BY TESTING THAT AGAINST WHAT'S BEING DONE ELSEWHERE.
>> THEN, ALONG WITH YOUR HEFTY GOALS AND OBJECTIVE LIST AND ALL OF THESE TASKS, WE DON'T KNOW WHAT'S GOING TO COME BACK TO US YET FOR A PRICE.
WE HAVE NO IDEA WHAT TO EXPECT.
>> YEAH. WE COULDN'T KNOW THAT.
>> I THINK WHEN THE BUDGET WAS ADOPTED, THERE WAS RECOGNITION THAT HOW MUCH WE'RE LOOKING TO DO, IT'S THE ZONING MAP.
IT'S THE SUBDIVISION REGULATIONS, PLANNING AND ZONING.
THERE'S SO MUCH INVOLVED THAT IT REALLY NEEDS TO BE A THREE-YEAR PROCESS.
IN FACT, ONE OF THE LESSONS LEARNED WHY I MADE IT A THREE-YEAR PROCESS IS BECAUSE I HEARD A LOT OF HORROR STORIES OF COMMUNITIES THAT TRIED TO DO TOO MUCH TOO QUICKLY.
WE'RE THE SIZE OF MASSACHUSETTS.
>> THEN OUR BUDGET, YOU'RE GOING TO COLLECTIVELY INSERT DOLLARS FOR THIS PROCESS OVER A THREE-YEAR PERIOD?
THAT'S NOT A NUMBER THAT I WOULD PUT OUT THERE.
I'D RATHER IT BE GUIDED MORE BY WOULD BE APPLICANTS LOOKING AT THE SCOPE OF WORK AND PUTTING FORTH A REASONABLE NUMBER OF WHAT THEY THINK THAT WILL COST RATHER THAN TRYING TO MEET THE ULTIMATE NUMBER.
>> THAT'S TASK 4, THE CODE AUDIT.
THAT IS THE PRELUDE TO THE PROCESS.
WE'LL SPEND A LITTLE BIT OF TIME ON THIS ONE.
>> WAIT A SECOND. LET'S TAKE A BREAK HERE.
LET'S TAKE A QUICK 10-MINUTE BREAK IF YOU DON'T MIND, MAN.
>> THANK YOU. WE'LL BE BACK HERE AT 10:26.
>> LADIES AND GENTLEMEN, LET'S GET STARTED AGAIN.
JEREMY. MATT, GO AHEAD AND CONTINUE.
WE'RE TALKING ABOUT THE COMPREHENSIVE ZONING CODE UPDATE.
TASK 5, PUBLIC PARTICIPATION AND PUBLIC MEETING.
THIS IS SOMETHING WE CLEARLY WANT TO GET RIGHT.
WE KNOW WE CAN GET IT RIGHT AS EVIDENCED BY THE AWARD THE COUNTY RECEIVED WHEN IT UPDATED ITS COMPREHENSIVE PLAN.
RATHER THAN HAVING THE CONSULTANT TEAM JUST PULL THE TRIGGER IN STARTING THE PROCESS, WHAT WE'RE GOING TO HAVE THEM DO IS TO SUBMIT A DETAILED PUBLIC OUTREACH STRATEGY.
THAT'S GOING TO BE A PLAN, THAT'S GOING TO BE VETTED.
IT'LL NEED TO BE APPROVED BY ALL OF YOU.
THEY'LL WORK CLOSELY WITH THE ZONING UPDATE COMMITTEE AGAIN, TO BE APPOINTED BY THE BOARD AND THE PROFESSIONAL WORK GROUP AND COUNTY LEADERSHIP IN FINALIZING THAT STRATEGY.
THEY'LL BE DEVELOPING ALL SORTS OF SUPPORT MATERIALS AND TOOLS TO BE DEVELOPED FOR PUBLIC OUTREACH.
THIS ISN'T GOING TO BE THE TYPICAL WHERE THEY JUST SHOW UP, SEE POWERPOINT PRESENTATION, NO.
WE'RE GOING TO NEED A LOT MORE TO INFORM THE PUBLIC SO THAT THEY CAN EFFECTIVELY AND MEANINGFULLY ENGAGE.
THERE'LL BE A PROJECT OVERVIEW, THERE'LL BE MEETING HANDOUTS, VARIOUS CODE ORDINANCE REVIEW DOCUMENTS, ONLINE SURVEYS, I'LL PROBABLY UTILIZE A STORY MAP.
OF COURSE, MANY POWERPOINT PRESENTATIONS, INTERACTIVE GRAPHIC ZONING TOOLS, SUCH AS GEOZONE AND CITYENGINE.
I'LL JUST MENTION THAT THESE ARE PRETTY IMPORTANT TOOLS THAT MANY COMMUNITIES AND COUNTIES USE BECAUSE WE CAN TALK A LOT ABOUT A DENSITY FOR A CERTAIN TYPE OF HOUSING FORMAT AND LOCATION, BUT IT'S REALLY HARD TO UNDERSTAND HOW IT FITS INTO THE SURROUNDING CONTEXT AND WHETHER IT WORKS.
UNLESS WE HAVE SOME GRAPHIC MODELS THAT WE CAN ALL BE LOOKING TO TO HAVE A MEANINGFUL CONVERSATION.
I THINK THAT'LL BE A PROFOUNDLY POWERFUL TOOL TO ENGAGE AS PART OF THIS PROCESS USED EFFECTIVELY ELSEWHERE.
>> MR. CHAIRMAN, IF I COULD JUST GIVE AN EXAMPLE OF THAT, BY MY WAY OF THINKING, CHARRETTES ARE A VERY POWERFUL TOOL.
I WOULD INCLUDE CHARRETTES IN THERE.
COMMUNITY CHARRETTES, WHERE YOU HAVE IN THE ROOM, EASELS OR MATERIALS ON THE WALL, AND PEOPLE CAN WALK THROUGH AND HAVE YOUR STAFF OR OTHERS STATIONED AT EACH ONE OF THOSE EXPERIENTIAL GRAPHICS TO WALK THEM THROUGH IT AND DISCUSS IT AND NOTE WHAT THEIR CONCERN ABOUT IT IS.
YOU'LL REALLY DRILL DOWN MUCH DEEPER THAN A POWERPOINT PRESENTATION.
NOT THAT THAT'S NOT USEFUL IT IS, BUT IN ADDITION TO THAT, I WOULD URGE YOU TO CONSIDER CHARRETTES. THANK YOU, MR. CHAIRMAN.
>> THANK YOU FOR THAT ADVICE, CHAIRMAN.
[01:20:01]
I COULD CERTAINLY SEE THAT WORKING IN THE SMALLER GROUP SETTING LIKE AT THE COMMUNITY LEVEL WHERE YOU'RE MAYBE WANTING A BLACK CANYON CITY TO REALLY WEIGH IN AND ENGAGE THEM.NOT JUST SOMEBODY GETTING UP AND SPEAKING, BUT ENGAGING PEOPLE IN SMALL GROUPS.
THERE'LL BE PUBLIC OUTREACH. I'M SORRY, CHAIRMAN STRU, DID YOU HAVE A COMMENT?
>> I WAS JUST TRYING TO ALERT THE CHIEF.
>> MATT, JUST ONE QUICK QUESTION.
IN THIS RFP PROPOSAL, IS IT GOING TO BE THREE DIFFERENT DELIVERABLES, ONE AT FIRST PHASE, ONE AT THE END OF THE SECOND PHASE, ONE AT THE END OF THE THIRD PHASE?
>> MR. CHAIRMAN, THE WAY THAT I ENVISION IT IS THERE'S GOING TO BE DELIVERABLES EVERY YEAR, SO PHASED OVER THREE YEARS, AND EVERY YEAR, THERE'S GOING TO BE DIFFERENT DELIVERABLES.
I THINK THE WAY THAT THIS HAS BEEN SET UP IN THE RFP IS WE REALLY NEED TIME TO WORK THAT OUT.
DIFFERENT PROPOSERS ARE GOING TO PROPOSE DIFFERENT WAYS OF TACKLING THAT TASK.
>> I'M THINKING THAT WHOEVER IS DOING THIS, THOUGH, I'D LIKE TO SEE US HAVE SOME RESULT AFTER A PERIOD OF A YEAR, SOMETHING WE CAN PUT OUR FINGER ON IT SAYS, THIS IS THE FINISH UP PHASES 1-4 OR WHATEVER.
THEN THE NEXT PHASE MOVES ON SO THAT YOU HAVE A POINT WHERE YOU CAN SAY, WAIT A SECOND, THAT'S NOT WHAT I WANTED.
THIS IS NOW GOING ON BEYOND WHAT WE HAD TALKED ABOUT AS FAR AS LENGTH AND TIME.
>> NO, THAT'S A GREAT POINT AND IDEA.
CERTAINLY, YOU WANT TO BE ABLE TO WAIT, THAT'S NOT MY VISION FOR THE COUNTY. HOLD ON.
>> NO, I KNOW. BUT I ALSO WORRY ABOUT THE FUNDING FOR SOME OF THESE PROJECTS.
WE ALWAYS THINK WE HAVE A LOT OF MONEY TODAY, BUT TOMORROW, WE WON'T BECAUSE OF WHATEVER TAKES PLACE IN THE FUTURE.
COVID IS A HOT REMINDER, SO YOU KNOW THINGS WORKED OUT POSITIVELY.
>> YET, EVEN THE BEST LAID PLANS.
OUTREACH MATERIALS, THEY'LL BE DESIGNED TO INFORM, ENGAGE, SOLICIT INPUT DISCUSSION FROM ALL OF OUR VARIOUS GROUPS, BOS, P&Z, MUNICIPALITIES, COMMUNITIES, STATE AGENCIES, OTHER STAKEHOLDERS.
THERE'S GOING TO BE A HUGE ENGAGEMENT PROCESS, NOT JUST HOSTING A MEETING AND HOPING PEOPLE WILL SHOW UP.
THIS TEAM IS GOING TO BE GOING TO THEM.
THEY'RE GOING TO BE MEETING WITH MUNICIPALITIES AND SITTING DOWN WITH STAFF AND DECISION MAKERS AND SOLICITING THAT INPUT, BECAUSE THAT'S REALLY VITAL MEANINGFUL INFORMATION THAT WE NEED TO GET THIS RIGHT.
THAT'LL BE HAPPENING THAT ENGAGEMENT THROUGHOUT THE COURSE OF THE THREE YEARS PHASE PROJECT.
LET'S JUST TALK A LITTLE BIT ABOUT THE AMOUNT OF MEETINGS THAT WE'RE TALKING ABOUT PER YEAR.
CONSULTANT WILL ORGANIZE, PRESENT, FACILITATE, AND SOLICIT INPUT AT THE FOLLOWING MEETINGS, AGAIN, OVER THREE YEARS PERIOD.
THESE NUMBERS ARE NOT SET IN STONE.
WE MAY NEED LESS, WE MAY NEED MORE, DEPENDING ON THE YEAR, DEPENDING ON THE SITUATION AND THE NEED, WHAT ASPECT OF THE CODE THAT WE'RE DEALING WITH AT A PARTICULAR TIME.
SIX UPDATE COMMITTEE MEETINGS PER YEAR.
AGAIN, THAT'S THE GROUP THAT'S APPOINTED BY THE BOARD.
THEY WOULD BE REGULARLY MEETING.
WE'RE GOING TO NEED A GROUP THAT'S WILLING TO REALLY ROLL UP THEIR SLEEVES AND DO SOME WORK ON BEHALF OF THE COUNTY.
FIVE SUPERVISOR DISTRICT MEETINGS PER YEAR.
WE CURRENTLY HAVE THOSE MEETINGS THAT TAKE PLACE AT THE COMMUNITY LEVEL IN VARIOUS SUPERVISOR DISTRICTS.
WE WANT TO TAKE ADVANTAGE OF THAT BECAUSE THAT WORKS, AND SO TO PLUG THE TEAM INTO DOING THOSE.
THAT'S THE VENUE THAT WORKS FOR SOME, NOT ALL.
WE WANT THEM TO BE DOING THAT.
THAT'S A GREAT OPPORTUNITY TO BE PUTTING UP BIG MAPS AND PUTTING STICKERS ON THE MAP FLAGGING ISSUES OR INTERESTS, ETC., UP TO 10 PUBLIC HEARINGS PER YEAR, AGAIN, BECAUSE WE MIGHT BE DOING A LOT OF PIECEMEAL STUFF WHERE WE'RE DOING CLEANUP AND RESPONDING TO EMERGING ISSUES AND NEEDS.
>> NON-PUBLIC INTERVIEWS AND MEETINGS.
THOSE WERE THE PUBLIC MEETINGS.
AGAIN, THOSE NUMBERS CAN CHANGE, BUT WE REALLY NEEDED TO PUT SOMETHING OUT THERE FOR PROPOSERS, SO THEY REALLY UNDERSTOOD THE AMOUNT OF TIME THEY'RE GOING TO BE INVOLVED IN THIS PUBLIC OUTREACH.
IT'S NOT JUST PUBLIC MEETINGS OR HEARINGS AGAIN.
NON-PUBLIC, THESE ARE BASICALLY YOUR INTERVIEWS AND MEETINGS, 12, WITH THE PROFESSIONAL WORK GROUP, DEVELOPMENT SERVICES, STAFF.
CONSULTANT WILL BE MEETING WITH THOSE FOLKS UP TO 24 DEVELOPMENT SERVICE STAFF AND DIVISION INTERVIEWS.
WE HAVE SOMETHING LIKE 70 PLUS EMPLOYEES WITH JUST DEVELOPMENT SERVICES ALONE.
THAT TEAM UNDOUBTEDLY IS GOING TO NEED TO SIT DOWN WITH PUBLIC WORKS AND FLOOD CONTROL, ETC., ENVIRONMENTAL.
NOT JUST ONE, IT MAY NECESSITATE SEVERAL MEETINGS.
MAYBE THEY'RE LOOKING AT A PARTICULAR AREA WHERE WE HAVE ALL OF THESE OUTDATED SEPTIC SYSTEMS THAT ARE FAILING.
THAT'S WHY REDEVELOPMENT AND GROWTH IS NOT HAPPENING THERE, AND THAT'S AN ISSUE,
[01:25:01]
A NUT THAT NEEDS TO BE CRACKED.UP TO 30 STAKEHOLDER GROUP INTERVIEWS.
THERE MAY BE SPECIFIC STAKEHOLDER GROUPS LIKE WITH INDUSTRY.
MAYBE ONE MEETING IS WITH THE MINING INDUSTRY REPRESENTATIVES, LIVESTOCK, WINERIES.
WE REALLY WANT THAT. THAT'S IMPORTANT INPUT, AGAIN, TO BE REPRESENTATIVE OF THE PEOPLE WHO ARE LIVING AND WORKING HERE NOW.
TO REALLY UNDERSTAND THE UNIQUENESS OF THE COUNTY, PARTICULARLY IF THE TEAM IS OUTSIDE OF STATE, AND I SHOULD SAY THAT WE PUT A PREFERENCE ON A TEAM THAT'S FROM STATE, THIS BECOMES PARTICULARLY IMPORTANT BECAUSE ALL OF THIS HAS TO BE TESTED FOR CONSISTENCY WITH STATE AND FEDERAL LAW.
THE ARS HAS A HUGE SAY ON WHAT WE DO AT THE LOCAL LEVEL.
IT'S NOT NECESSARILY A HOME RULE STATE.
HAVING ATTORNEY ON THEIR TEAM, WHICH THIS RFP NECESSITATES, WHO UNDERSTANDS THEIR STATE LAW IS GOING TO BE VERY IMPORTANT.
THERE'S GOING TO BE THE ADMINISTRATIVE, THE DRAFT CODE, CREATING THE VARIOUS REVISIONS AND DRAFTS THAT NEED TO BE VETTED, AND THAT'S ALL BASED ON THE VARIOUS TASKS I JUST SPOKE ABOUT THAT PRECEDED THE SLIDE.
THIS WILL BE VARIOUS DRAFTS OF ALL THE DIFFERENT AMENDMENTS, SPEAKING, MAYBE IT'S AN AMENDMENT TO THE COMPREHENSIVE PLAN, ZONING, SUBDIVISION CODE, THE MAP UPDATE.
LOTS OF DIFFERENT DRAFTS THAT ARE GOING TO HAVE TO BE TESTED, CHANGED, VETTED, ULTIMATELY APPROVED.
THIS STUFF CAN GET COMPLEX, PARTICULARLY IF YOU'RE TALKING ABOUT, JUST IMAGINE THE SOLAR ORDINANCE ALONE, WHAT IS IT? SIX MEETINGS TO DATE? TO REALLY HAVE THE PUBLIC AND MEMBERS MEANINGFULLY PARTICIPATE IN THOSE DISCUSSIONS, WE'RE GOING TO NEED COMPONENT MODULES THAT KIND OF BREAK IT DOWN AND OUTLINE FORM AND FORM, GIVING PEOPLE A CHEAT SHEET.
IF FOLKS SHOW UP AT MEETINGS SOMEWHAT PREPARED TO UNDERSTAND WHAT WE'RE TALKING ABOUT.
THAT MAY BE UP TO 25, 35 MODULES AND WE MAY NEED MORE.
THERE'S THE WHOLE REVIEW PROCESS, UPON COMPLETION OF ALL THE STAKEHOLDER WORKSHOPS, ETC.
CONSULTANT WILL BE THEN TAKING THAT STEP TO INCORPORATE ALL OF THAT INPUT FROM YOU, FROM THE ADVISORY COMMITTEE, FROM THE WORK GROUP, FROM MEMBERS OF THE PUBLIC, INTEGRATING THAT INTO THE OVERALL CODE, POSTING ALL OF THAT INFORMATION, ALONG WITH THE PUBLIC WORKSHOP DATES, THE TENTATIVE PUBLIC MEETING DATE.
EVEN MAKING THAT STUFF AVAILABLE AT EACH OF THE COUNTY LIBRARIES FOR FOLKS THAT MAY NOT BE COMPUTER SAVVY, AND IT'S NOT AN EASY DRIVE COMING TO DEVELOPMENT SERVICES IN PRESCOTT.
>> MATT, LET'S SAY THAT'S THE OUTLINE AND THAT'S WHAT COMES FOR THE RFP.
WHAT DO YOU THINK THE DOLLAR AMOUNT IS GOING TO BE THAT THEY'RE GOING TO REQUIRE TO DO THIS?
>> THE BOARD, ACTUALLY, AS PART OF ITS BUDGET, ADOPTED MONIES TO SET ASIDE FOR IT.
>> I DON'T THINK IT'S GOING TO BE ENOUGH.
HOW MUCH DO YOU THINK IT'S GOING TO BE?
>> MR. CHAIRMAN, I COULD WEIGH IN ON THAT.
WE'VE SEEN CODE UPDATES LIKE THIS GO FROM ABOUT 250, 000 TO $500,000.
AS PART OF THE THE BOARD ADOPTED BUDGET, THE BOARD ALLOCATED ABOUT $500,000 OVER THREE YEARS FOR THIS PROJECT TO TAKE PLACE.
>> IF WE'RE DOING IT OVER THREE YEARS, THAT WOULD BE 750, RIGHT?
>> NO, SIR. THAT $500,000 IS SPLIT UP OVER THAT THREE-YEAR PERIOD.
>> I DON'T THINK TO DO IN AN RFP THAT DOES THAT FOR THAT LITTLE MONEY.
I BET YOU THIS PUSHES UPWARDS $4 OR $5 MILLION.
>> WELL, YOU GOT ALL THESE OUTSIDE MEETINGS AND ALL THOSE.
LOOK HOW MUCH THEY COST ALONE JUST TO HAVE ONE PRESENTATION THAT'S INFORMATIVE, NOT ONE THAT'S STARTING TO CAUSE MORE QUESTIONS AND HAS LESS ANSWERS.
I'M JUST WONDERING IF YOU'RE GOING TO HAVE A BUDGET TO BE ABLE TO WORK WITH IN ORDER TO DO THIS.
I DON'T WANT YOU TO SPIN YOUR WHEELS IF YOU CAN'T GET SOME TRACTION.
BUT WHEN THEY COME BACK AND TELL YOU WHAT THEY'RE GOING TO WANT TO DO THIS, I THINK WE'RE ALL GOING TO BE VERY SURPRISED, ESPECIALLY IN THE DETAIL MATT'S OUTLINING.
NOT THAT THERE'S ANYTHING WRONG WITH THE OUTLINE.
IT'S JUST THAT IT'S GOING TO BE MORE INTENSE AND MORE COSTLY THAN I THINK WE ALL BELIEVE.
>> YEAH, I APPRECIATE THAT POINT, CHAIRMAN BROWN.
THE RFP IS OUT FOR SOLICITATION RIGHT NOW, SO WE'RE HOPING TO FIND OUT HERE IN THE NEXT COUPLE OF MONTHS WHAT THAT'S GOING TO BE.
>> MR. BLAKE, GOING ON TO CHAIR BROWN'S COMMENT,
[01:30:07]
I WONDER WHY COULDN'T YOU, AND AGAIN, I FEEL THAT THIS IS A REALLY HEAVY LIFT.CAN YOU SEND OUT AN ADDENDUM TO PUT ADDENDUM OUT THERE AND MAYBE GIVE THEM SOME OPTIONS OF BREAKING APART YOUR TASKS AND YOUR WISH LISTS AND GIVING THEM SOME SEPARATE MODULES BECAUSE DO I FEEL THAT ALL OF THIS SHOULD BE DONE OVER A THREE-YEAR PERIOD? I THINK YOU NEED TO NARROW IT DOWN A LITTLE BIT AND GIVE THEM THE OPTION OF WHAT TO DO.
GET PUT IN AGENDA OUT THERE BREAK.
>> YEAH, THANK YOU FOR THAT. I DO THINK THERE'S SOME LEGAL CONSIDERATIONS THAT MIGHT PRECLUDE THAT PROCESS.
NOW, HAVE I SEEN THESE TYPES OF PROCESSES GO FORWARD WHERE NO BIDS ARE RECEIVED BECAUSE THERE'S SOME STRUCTURAL PROBLEM TOO MUCH, BUT NOT ENOUGH MONEY, I HAVE SEEN THAT.
HAVE I SEEN A DECISION MAKING BODY WASN'T HAPPY WITH THE QUALITY OF THE PROPOSALS AND THEY DIDN'T SELECT AND THEN THEY WENT BACK OUT TO BID WITH REFINEMENTS.
I THINK THAT WE'RE AT THE POINT NOW WHERE WE'RE GOING TO WAIT AND SEE.
WE MAY BE PLEASANTLY SURPRISED.
WE MAY BE NOT SO PLEASANTLY SURPRISED.
WE HAVE THE OPPORTUNITY TO MAKE REFINEMENTS AS FAR AS WHO ULTIMATELY GETS SELECTED TO DO THIS PROCESS.
>> JUST A QUESTION. YOU INTERCHANGED A COUPLE OF WORDS THERE.
ARE YOU RUNNING A QUALIFICATIONS-BASED SELECTION PROCESS? YOU'RE NOT ASKING FOR DOLLARS IN YOUR FIRST GOING AROUND, CORRECT? OR ARE YOU?
>> IT'S A REFERRAL FOR PROPOSALS.
TODAY, I'M REALLY JUST SPEAKING ABOUT THE SCOPE OF WORK.
>> NO. MY QUESTION IS YOU'VE GOT AN RFP OUT DUE DECEMBER, WHATEVER.
IN THAT RFP, YOU'RE RECEIVING PROPOSALS, YOU'RE NOT RECEIVING DOLLAR QUOTES.
YOU'RE DOING A QUALIFICATIONS-BASED SELECTION PROCESS, CORRECT?
BECAUSE THAT'S MY POINT IS, AT THAT POINT IN TIME, YOU CAN TRY TO MODIFY DEAL WITH YOUR ATTORNEYS, BUT YOU CAN MODIFY THE SCOPE AT THAT POINT IN TIME BECAUSE YOU SELECTED THE CONSULTANT, YOU'RE STARTING TO NARROW THE SCOPE DOWN AND ADJUST THE PRICE.
I THINK THAT'S WHERE YOU CAN HAVE THAT GIVE AND TAKE, DEPENDING ON WHAT YOUR ATTORNEY SAY.
>> OR NEGOTIATION. I'VE SEEN THAT HAPPEN.
>> BUT I JUST WANT TO MAKE SURE EVERYBODY KNEW IF YOU'RE GOING THROUGH THIS PROCESS, YOU'RE NOT ASKING FOR DOLLARS BECAUSE YOU'RE LOOKING FOR THE BEST CONSULTANT AND THEN YOU'RE SITTING DOWN WITH THAT CONSULTANT AND NEGOTIATING THE SCOPE AND THE PRICE, AND YOU CAN ADJUST THAT SCOPE DOWN DEPENDING ON THE PRICE.
YOU CAN SAY, WELL MEETINGS ARE GETTING EXPENSIVE.
WE CAN ADJUST THAT DOWN. THAT'S ALL I HAVE. THANKS.
>> BASICALLY WE WERE SAYING, THIS IS WHAT WE WOULD LIKE TO SEE IN COMPASS IN THIS PARTICULAR SCOPE OF WORK, THEN THEY LOOK AT IT, AND THEN WE'LL COME BACK AND THEN THEY'RE GOING TO ASK HOW MUCH DO YOU THINK IT'S GOING TO COST?
>> THERE'S MANY ROADS TO ROAM ON THIS.
I'VE NEGOTIATED THOSE AND BEEN ABLE TO IN THE PROCESS OF NEGOTIATION, ADD TEAMS THAT WILL BE SPECIALIZED IN CERTAIN AREAS AS PART OF MY RFP SO THAT I'M NOT TRYING TO DO ALL OF THOSE DELIVERABLES, BUT I'M BASICALLY SUBCONTRACTING, IF YOU WILL, WITH HIGHLY QUALIFIED PROFESSIONALS TO DO CERTAIN ASPECTS OF IT, PARTICULARLY IF TIME IS OF THE ESSENCE, OR YOU WANT TO HAVE TWO TRACKS RUNNING AT THE SAME TIME AND KEEP THE QUALITY AS HIGH AS POSSIBLE.
THERE'S LOTS OF WAYS TO MANAGE THIS.
>> THE REAL ESTATE MARKET ANALYSIS MIGHT BE AN EXAMPLE WHERE THAT SUBCONTRACT OUT OR PEELED OUT OF THIS PROCESS AT A LATER DATE, AND THEN THAT'S A DIFFERENT RFP.
>> I THINK THE BEST WAY TO THINK ABOUT THIS, IF IT'S NOT IN THE RFP, IT'S REALLY EXPENSIVE TO ADD IT.
IF IT'S IN THE RFP, IT'S NOT EXPENSIVE TO TAKE IT OUT.
THAT'S THE WAY TO THINK ABOUT WHERE WE'RE HEADED HERE, WHICH IS THIS IS AN EXTRAORDINARY DOCUMENT THAT REFLECTS DEEP KNOWLEDGE OF WHAT THIS PROCESS TAKES TO ACTUALLY DO IT EFFECTIVELY.
WILL WE GET EVERYTHING IN IT? UNDOUBTEDLY NOT.
BUT BECAUSE THERE'S SO MUCH IN IT AND SO MUCH FORETHOUGHT, WE'RE GOING TO GET WHAT THE COUNTY NEEDS AND CAN AFFORD.
>> THANK YOU. THIS IS ALL FANTASTIC INFORMATION AND EVERYTHING.
[01:35:01]
BUT MY ONE QUESTION, WE KEEP TALKING ABOUT THREE YEARS OR WHAT HAVE YOU.I FELT LIKE THERE WERE SOME CODES WE HAVE RIGHT NOW THAT WE NEED TO TAKE A LOOK AT AND MAKE SOME ADJUSTMENTS.
TELL ME, ARE WE GOING TO DO ANYTHING IN A CURRENT MOMENT OR WE'RE JUST GOING DOWN THIS ROAD? JUST CHECKING.
YES. SUPERVISOR MALLORY, THANK YOU FOR BRINGING THAT UP.
IN FACT, ON THE REST OF OUR AGENDA, WE'VE GOT SEVERAL ITEMS THAT WE ARE GOING TO LOOK AT AND SEEK DIRECTION FROM THE BOARD TO MAKE THOSE ADJUSTMENTS.
AS WE SEE THESE THINGS COME UP OVER TIME, THAT NEED TO BE ADDRESSED IMMEDIATELY, THEN WE'RE ABSOLUTELY GOING TO DO THAT.
>> I JUST WANTED TO MAKE SURE BECAUSE WE HAVE A LOT OF CONVERSATION ABOUT A COMMITTEES AND ALL OF THESE THINGS AND MEETINGS AND RFPS, AND JUST WANTED TO MAKE SURE. THANK YOU.
>> IF I COULD JUMP IN REAL QUICK BEFORE WE MOVE ON.
I WOULD SUGGEST THAT THIS REALLY IS A VERY HEAVY LIFT THAT YOU'RE PROPOSING.
I THINK IN TERMS OF COST MITIGATION, YOU MIGHT WANT TO CONSIDER MAKING THIS MORE OF A BLENDED PROCESS WHERE YOU'RE NOT ONLY USING THE PROFESSIONAL CONTRACTOR THAT WE'VE HIRED, BUT ALSO IMPLEMENTING STAFF TO FILL GAPS AND ALSO VOLUNTEERS.
THAT'S YOUR BEST PRICE RIGHT THERE AS USING AS MANY QUALIFIED VOLUNTEERS, AS YOU CAN INCORPORATE INTO THIS.
>> THAT'S A GREAT POINT. THANK YOU FOR THAT.
THAT'S ONE REASON WHY THE ULTIMATE APPOINTMENT OF THE ZONING UPDATE ADVISORY COMMITTEE, IT'S REALLY GOING TO BE IMPORTANT TO POPULATE THAT WITH A TEAM THAT CAN ROLL UP THEIR SLEEVES AND HAS THAT LEVEL OF EXPERTISE.
JUST TO PIGGYBACK WHAT DIRECTOR DYE SAID, IT'S NOT JUST THAT WE'RE STILL GOING TO KEEP HAVING OUR JOINT SESSION STAFF IS GOING TO KEEP MOVING ZOAS FORWARD.
BUT AT THE SAME TIME, WE FULLY RECOGNIZE AND BAKED INTO THE RFP IS THE UNDERSTANDING THAT THERE'S GOING TO BE THAT LOW HANGING FRUIT AND THINGS THAT WE NEED TO DO NOW AND NOT WAIT THREE YEARS.
THE EXPECTATION IS THAT THERE'S GOING TO BE DELIVERABLES OF CODE AND ORDINANCE BEING ADOPTED EVERY YEAR TO ADDRESS ISSUES THAT NEED TO BE DONE NOW IN A TIMELY MANNER, AND THOSE THAT CAN WAIT AND BE DONE IN MORE LONG TERM FASHION.
THIS MIGHT EVEN BE THE LAST SLIDE, PUBLIC HEARINGS AND ADOPTION.
THIS BASICALLY IS TALKING ABOUT PER YEAR, THE TYPICAL PROCESS FOR ADOPTION.
FINAL UPDATED ZONING ORDINANCE, PREPARE THE FINAL UPDATED ZONING ORDINANCE, THE MAP, REGULATIONS, SUBDIVISION REGS, THE WHOLE HEARING PROCESS, HOW THAT ALL GETS REPRODUCED AND MADE AVAILABLE.
I'VE ACTUALLY SEEN INSTANCES WHERE YOU GET A FINAL PRODUCT, BUT THE FINAL PRODUCT ISN'T USER FRIENDLY.
WE WANT TO MAKE SURE THAT WE HAVE THE BEST AND WIDEST USE OF THAT AVAILABLE TO US FROM 10 YEARS FROM NOW, WE HAVE WHAT WE NEED.
TASK 10 JUST GETS TO THE ELECTRONIC AND ONLINE.
WE WANT TO MAKE THIS USER FRIENDLY.
WE WANTED TO LIVE SEAMLESSLY ONLINE IN PDF FORMAT, ETC.
PROJECT COMPLETION. ULTIMATELY, THE COUNTY IS REQUESTING, THIS IS WHAT WE'RE LOOKING IS THAT ALL TASKS, INCLUDING FINAL ADOPTION OF THE UPDATED REGULATIONS BE COMPLETED BY AUGUST 31, 2028.
REMAINS TO BE SEEN IF THAT HAPPENS, BUT A TASK WITHOUT A VISION IS DRUDGERY HAVE TO START SOMEWHERE.
THAT'S THE NUMBER WE'RE AT RIGHT NOW.
WITH THAT, THAT'S THE PRESENTATION, AND I'LL STAND FOR ANY QUESTIONS. THANK YOU VERY MUCH.
>> WELL, THANK YOU, MATT. GREAT JOB. THANK YOU.
>> MR. CHAIRMAN, I WOULD JUST ADD, THIS IS THE BEST DOCUMENT I'VE SEEN IN MY TENURE IN TERMS OF DEPTH AND BREADTH OF CONTENT AND THOUGHTFULNESS.
IF WE ACCOMPLISH A THIRD OF WHAT IS LAID OUT AT A VERY HIGH LEVEL, WE'LL BE VERY SUCCESSFUL.
THAT DOESN'T MEAN I WANT TO OMIT ONE THING, BY THE WAY, BECAUSE I LOVE IT ALL BUT THANK YOU FOR THAT HARD WORK.
>> MR. BLAKE, AGAIN, KUDOS, FOR THE HARD WORK AND THE HEAVY LIFT.
I NEED YOU TO SIGN A DOCUMENT THAT SAYS NO VACATION, NO SICK LEAVE, NO TIME OFF DURING THIS PROCESS.
[01:40:01]
HE MIGHT NEED THAT.>> WELL, IT'S A GREAT POINT BECAUSE CAPACITY IS ALWAYS AN ISSUE.
THE PLANNING A UNIT IS VERY BUSY.
WE DID BRING ON A NEW PLANNER LAST YEAR.
I THINK THAT BOUGHT US SOME BREATHING ROOM FOR ABOUT TWO WEEKS.
BUT WE'RE LOOKING AT A CONSULTANT TEAM.
THEY WILL DO A LOT OF THE PRESENTING AND HEAVY LIFTING, BUT UNDOUBTEDLY, HAVING BEEN SOMEBODY WHO'S BEEN INVOLVED IN THESE PROCESS BEFORE, INVARIABLY, I'M GOING TO DO SOME WRITING AND INVARIABLY, I'M GOING TO BE DOING SOME PRESENTING, SOME REPORTING, SOME UPDATING, AND SO CAPACITY WILL BE A CONSIDERATION.
>> MATT, I JUST HAD ONE LAST QUESTION.
IN DOING THIS, WILL THIS HAVE A POSITIVE IMPACT ON THE ISO RATING WHEN THAT'S DONE THE NEXT TIME WE'RE REVIEWED? BECAUSE THAT, IN ESSENCE, BENEFITS THE WHOLE COUNTY POPULATION IF WE CAN IMPROVE OUR ISO RATING THROUGH THIS PROCESS.
>> THAT SOUNDS LIKE A GREAT GOAL TO ADD TO THE LIST TO ENSURE THAT THAT HAPPENS.
>> LET ME REPHRASE THAT. IF WE DO THIS, DO YOU THINK THAT HAS NO IMPACT ON OUR ISO?
>> I THINK IT WOULD HAVE AN IMPACT.
>> I WOULD HOPE THAT IT WOULD HAVE A POSITIVE IMPACT OF TAKING US FROM A THREE LEVEL TO A ONE LEVEL, IF IN FACT, THAT'S THE RIGHT DIRECTION TO GO.
>> YEAH, AND ULTIMATELY, I MEAN, BIG PICTURE, IT'S LIKE, WITH ANY WELL-PLANNED GROWTH, PUTTING IT IN THE RIGHT PLACE IN THE RIGHT WAY.
WHEN YOU HAVE THAT SCATTERED DEVELOPMENT, THAT'S NOT VERY EFFICIENT.
YOU HAVE TO EXTEND MUNICIPAL SERVICES, POLICE, FIRE, SCHOOLING, BUSING, ETC.
BUT YOU'RE ALSO NOT GOING TO GET THE AMENITIES THAT YOU CAN GET WITH A WELL-PLANNED DENSER PROJECT IN THE RIGHT PLACE THAT ATTRACTS MAYBE IT'S YOUNG PROFESSIONALS AND THE JOBS THAT FOLLOW THEM.
TALKING ABOUT SCALES OF EFFICIENCY IS ULTIMATELY ABOUT HELP TRYING TO KEEP TAXES DOWN BECAUSE WE'RE FORWARD THINKING AND PLANNING RIGHT.
>> MR. CHAIRMAN, IF THERE ARE NO OTHER QUESTIONS OR COMMENTS, WE CAN MOVE FORWARD.
>> I JUST CAME UP WITH MATT GIVING THAT EXPLANATION.
I'M TRYING TO FORM THE QUESTION.
WILL THIS PROCESS OVERSHADOW THAT OF THE COMPREHENSIVE PLAN?
>> THANK YOU, CHAIRMAN, BROWN. THE ENTIRE INTENT OF THE PROCESS IS TO ACTUALLY IMPLEMENT THE COMPREHENSIVE PLAN, WHICH REALLY ULTIMATELY REFLECTS WHAT THE WILL OF THE PEOPLE IN THAT ROBUST PUBLIC PARTICIPATION.
THAT WAS THEIR VISION. THAT'S ONLY A GUIDANCE DOCUMENT.
IT TELLS IT'S A ROADMAP OF WHERE TO GO.
WE CAN'T GET THERE WITH THIS OUTDATED ORDINANCE.
THE IDEA WITH THE UPDATE OF THE ENTIRE CODE COLLECTIVELY IS TO IMPLEMENT ALL THE GREAT IDEAS AND OBSERVATIONS THAT WERE MADE AND DIRECTION THAT WAS PRESCRIBED IN THE COMPREHENSIVE PLAN.
>> ANY OTHER QUESTIONS OR COMMENTS? MOVE ME ON.
>> THANK YOU, MR. CHAIRMAN. WE CAN TURN IT OVER TO REBECCA.
>> THANK YOU, MATT. THAT WAS VERY GOOD.
>> THANK YOU, MATT. OUR AGENDA ITEM NUMBER 5 HERE, REVISED FINAL PLAT PROCESS.
>> GOOD MORNING, CHAIRMAN, MEMBERS OF THE BOARD, MEMBERS OF THE COMMISSION, REBECCA SOCA, SENIOR PLANNER WITH YAVAPAI COUNTY DEVELOPMENT SERVICES.
THIS MORNING, I'M GOING TO TALK ABOUT THE PROCESS THAT WE CURRENTLY HAVE FOR THE REVISING A FINAL PLAT, AS WELL AS SOME REASONS ON WHY WE WANT TO CONSIDER UPDATING THAT PROCESS.
FIRSTLY, THE DRIVING FACTOR FOR BRINGING THIS TOPIC TO A JOINT SESSION TODAY IS BECAUSE ROUTINELY, PLANNING STAFF SPEAK TO CUSTOMERS AND PROPERTY OWNERS WHO WOULD LIKE TO MAKE CHANGES TO THEIR PLATTED SUBDIVISION, SUCH AS SPLITTING THE LAW, ABANDONING AN EASEMENT, CHANGING THE USE DESIGNATED ON THE PLOT, OR EVEN MORE SO WE TALK TO PROPERTY OWNERS WHO HAVE ALREADY BOUGHT ONE OF THOSE LOTS THAT HAVE BEEN ALTERED AND WE HAVE TO TELL THEM THAT THEY ARE UNABLE TO RECEIVE A BUILDING PERMIT UNTIL THEY GET A REVISED FINAL PLAT APPROVED BY THE BOARD OF SUPERVISORS, WHICH IS A LARGE PROCESS.
STAFF HAS FOUND THERE'S AN INCREASING NEED TO ESTABLISH A BETTER REVISED FINAL PLAT PROCESS IN THE SUBDIVISION REGULATIONS, THAT BETTER FACILITATE THE PROCESS.
I'M GOING TO MOVE ON THE NEXT THREE SLIDES.
I'M GOING TO SHOW SOME EXAMPLES OF WHERE A PLATTED SUBDIVISION PLOT, WHICH MEANS IT'S BEEN APPROVED BY THE BOARD OF SUPERVISORS HAS BEEN SPLIT OR ALTERED,
[01:45:04]
MEANING THEY CANNOT RECEIVE A BUILDING PERMIT UNTIL THEY COME BACK THROUGH.>> CAN I ASK A QUESTION? I MIGHT SAVE US SOME TIME.
>> IS IT THE INTENT OF THE BOARD OF SUPERVISORS TO SPEED UP THE PLOT THE APPROVAL OF PEOPLE WHO HAVE GONE OUT AND SUBDIVIDED THEIR LAND UNDER STATUTE, BUT NOT ADVISED US OR THE ASSESSOR'S OFFICE OF THAT ACTION.
THEY'VE ONLY REGISTERED IT WITH THE RECORDER.
AM I CORRECT, THAT'S THE PROBLEM?
>> THAT IS ONE OF THE MAJOR PROBLEMS.
>> THAT MEANS SOMEBODY WENT OUT, BOUGHT 10 ACRES AND THEN BUILT THEIR HOUSE AND SAID, OKAY, I'VE GOT THIS OTHER FIVE, I'M GOING TO SELL TO SOMEBODY ELSE.
THEY BUY IT, AND THEN THEY FIND OUT THAT, WAIT A MINUTE, THE PLOT DOESN'T FIT THAT AND SO WE'RE SAYING, NO, YOU DON'T FIT IN THE PLAT, CORRECT?
>> WE'RE GOING TO CHANGE THE PLAT FOR EVERYBODY IN THAT SUBDIVISION BECAUSE OF THAT ONE PERSON, RIGHT?
>> THAT IS THE COMMON EXAMPLE.
THERE'S A FEW OTHER EXAMPLES AS WELL, BUT LIKE IN THIS EXAMPLE.
LOT 11, IT WAS PLATTED AS A FOUR ACRE LOT.
THE PROPERTY OWNER SOMEWHERE DOWN THE LINE DECIDED TO SPLIT THEIR LOT WITHOUT COMING THROUGH DEVELOPMENT SERVICES TO DO SO THROUGH THE A CORRECT PROCESS AND THAT LEAVES TWO PARCELS THAT TWO DIFFERENT PROPERTY OWNERS OWN AND DON'T REALIZE UNTIL THEY COME TO DEVELOPMENT SERVICES THAT THEY ARE UNABLE TO DEVELOP WITHOUT COMING THROUGH THAT FINAL PLOT PROCESS.
THIS IS THE INDIAN LAKE SUBDIVISION, WHERE THE ORIGINAL LOT 35 WAS QUITE LARGE, AND THEN OVER THE YEARS, IT WAS SPLIT UP INTO FIVE PARCELS OWNED BY FOUR DIFFERENT OWNERS, AND IT'S NOT UNTIL THEY COME TO US DEVELOPMENT SERVICES THAT THEY REALIZE THEY CANNOT GET AN ISSUED BUILDING PERMIT.
ONE OTHER EXAMPLE, WHICH IS A LITTLE BIT DIFFERENT THAN SPLITTING IS THAT SUBDIVISION PLOTS, A LOT OF TIMES WE'LL HAVE TRACKS DESIGNATED FOR CERTAIN USES IN THIS SPECIFIC CASE.
THIS IS A TRACT WITHIN THE SUBDIVISION OF THE SPRING VALLEY UNIT 2, LOCATED IN THE SPRING VALLEY AREA RIGHT THERE ON THE CORNER OF SPRING LANE AND HIGHWAY 69.
YOU PROBABLY KNOW THIS AREA BETTER AS THE GILLIGANS AND THE NEW TRAFFIC LIGHT, BUT THERE IS A TRACT THAT IS DESIGNATED ONLY FOR PARKING ON THE PLAT.
IN ORDER FOR THAT USED TO BE ANYTHING OTHER THAN PARKING, THEY WOULD NEED TO COME BACK THROUGH AND REPROCESS THAT PLOT IN FRONT OF THE BOARD OF SUPERVISORS FOR A DIFFERENT USE.
CURRENTLY, THERE ARE TWO SECTIONS FROM THE YAVAPAI COUNTY SUBDIVISION REGULATIONS THAT STAFF SPEAK TO THE FINAL PLOT PROCESS AND THAT THE FINAL PLAT SHALL NOT BE ALTERED WITHOUT COMING BACK IN FRONT OF THE BOARD.
THE FIRST ONE STATES FROM SECTION 112, NO CHANGES, ERASURES, MODIFICATIONS, OR VISIONS SHALL BE MADE IN THE FINAL PLAT AFTER APPROVAL OF THE PLAT HAS BEEN GIVEN BY THE BOARD AND THEN IT'S A LITTLE BIT SMALL.
BUT SECONDLY, THERE IS A SECTION THAT ALLOWS FOR SECTION 468 THAT ALLOWS FOR AMENDMENTS OF FINAL PLATS FOR SMALL THINGS SUCH AS A SMALL TECHNICAL ERROR.
BUT IT SPECIFICALLY STATES THAT NO CHANGES TO EASEMENTS, SUBDIVISION LOTS, ETCH SHALL BE MADE UNDER THIS SECTION.
THAT THEREFORE HAS BEEN INTERPRETED TO MEAN THAT NO CHANGES CAN HAPPEN TO A SUBDIVISION PLAT WITHOUT COMING BACK IN FRONT OF THE BOARD OF SUPERVISORS.
SECONDLY, THE SECOND PART OF THE PROCESS FOR A REVISED FINAL APPLY IS NOT JUST COMING TO THE BOARD, BUT THE PART THAT CAN BE CHALLENGING FOR A LOT OF PROPERTY OWNERS IS THAT ALL PROPERTY OWNERS WITHIN A SUBDIVISION PHASE MUST PROVIDE A NOTARIZED SIGNATURE OF APPROVAL AS PART OF THAT APPLICATION PROCESS.
THAT PROCESS CAN BE DONE IF IT'S A SMALLER SUBDIVISION PHASE, LIKE 20 LOTS, 50 LOTS EVEN.
BUT LIKE IN THE EXAMPLE OF THE TRACT O IN THE SUBDIVISION SPRING VALLEY UNIT 2, THERE'S OVER 600 LOTS AND JUST FOR THAT PROPERTY OWNER WHO OWNS TRACT O ASK TO CHANGE IT, WOULD HAVE TO OBTAIN AT LEAST 600 SIGNATURES OF APPROVAL, WHICH SEEMS VERY COULD BE ONEROUS.
STAFF HAS COME FORWARD TODAY TO REQUEST THE POSSIBLE INITIATION AND RESEARCH INTO THE REVISED FINAL PLAT PROCESS TO REQUEST AN AMENDMENT TO THE SUBDIVISION REGULATIONS.
[01:50:03]
WE DON'T HAVE A FULL PLAN TODAY ON WHAT WOULD BE BEST, BUT WE DO KNOW THAT WE WANT TO PROVIDE A PROCESS THAT BOTH PROTECTS THE NEIGHBORS WHO HAVE BOUGHT AND PROPERTY OWNER WHO HAVE BOUGHT INTO A SUBDIVISION AND NOT UNDERMINE THAT, BUT ALSO PROVIDE A LITTLE BIT OF A MORE REASONABLE PROCESS FOR A PROPERTY OWNER TO COME AND REQUEST POSSIBLE AMENDMENT TO THEIR LOT AND PLAT.SOME POTENTIAL OPTIONS TO CREATE A LESS CHALLENGING PROCESS COULD BE INSTEAD OF REQUIRING 100% SIGNATURES, MAYBE REQUIRING 90% OF THE PROPERTY OWNERS INSTEAD, POTENTIALLY NOT COUNTING PROPERTY OWNERS WHO DO NOT RESPOND TO THE APPLICATION AS IMMEDIATELY OPPOSED.
THEN ALSO MAYBE CREATING TWO DIFFERENT PROCESSES FOR THOSE WHO ARE INCREASING DENSITY, LIKE SPLITTING A LOT IN A SUBDIVISION VERSUS THOSE WHO ARE MAYBE JUST WANTING TO ABANDON A PLAN INGRESS EGRESS EASEMENT.
>> BASICALLY WHAT YOU PRESENTED HERE IS FOR US TO MAKE THE PERSON WHO DID NOT TAKE INTO CONSIDERATION WHAT THE FINAL PLAT ACTUALLY WAS WHEN HE SUBDIVIDED HIS PROPERTY INTO ANOTHER PIECE OR MORE THAN ONE PIECE.
THE FACT THAT HE HAD AGREED TO THAT WHEN HE ACTUALLY BOUGHT THE PROPERTY BECAUSE HE WAS AWARE OF THE PLAT CONDITIONS AT THAT TIME OR SHOULD HAVE BEEN.
ALSO, IN THE CASE OF SOME SUBDIVISIONS WHERE THERE ARE CC&RS INVOKED, SAY YOU CANNOT SUBDIVIDED DOWN BELOW A CERTAIN LEVEL AT ALL, PUTS US IN A POSITION TO SAY, OH, YES, YOU CAN.
WHEN THE CC&R SAY, NO, AND COULD END UP IN A CIVIL LIABILITY ISSUE, INCLUDING INVOLVING US FOR CHANGING THE REGULATIONS.
I DON'T SEE WHY WE AS A BOARD SHOULD SAY TO THE PERSON WHO WENT OUTSIDE THE REGULATION AND SUBDIVIDED HIS PROPERTY WITHOUT ASKING BASICALLY AND DID NOT GET AN DOKE FROM US UNTIL AFTER HE HAD ALREADY DONE IT, NOW HE WANTS TO BE JUST LIKE OUR PEOPLE WHO DON'T LIKE TO GET THEIR JUNK OUT OF THEIR YARDS, DON'T DO IT UNTIL WE FORCE HIM TO.
PERSONALLY, ANY REVISION TO THIS, I THINK WHAT WE HAVE CURRENTLY SERVES US WELL.
YES. IT'S AN ELONGATED PROCESS, BUT SHAME ON YOU TO BEGIN WITH.
IT'S ONE OF THOSE TYPES OF SITUATIONS.
>> ONE OTHER CONSIDERATION, MR. CHAIRMAN, AS WELL, AND WE APPRECIATE THOSE COMMENTS VERY MUCH THAT THE PROCESS SHOULD ABSOLUTELY NOT BE SHOULD NOT BE AN EASY PROCESS.
THE BOARD APPROVED A FINAL PLAT AT ONE TIME, SO IT HAS TO COME BACK TO THE BOARD TO MAKE THAT DECISION AS TO WHETHER THAT FINAL PLAT CAN BE AMENDED OR NOT.
THE OTHER CONSIDERATION THAT WE HAVE TOO IS THE DOWNSTREAM EFFECT WHERE SOMEONE IN THE PAST PURCHASED THAT PROPERTY WITHIN THE SUBDIVISION, SUBSEQUENTLY SPLIT THAT PROPERTY THE WRONG WAY.
NOW THE NEW OWNERS ARE DEALING WITH THE PROBLEM OF NOT BEING ABLE TO BUILD ON THEIR PROPERTY BECAUSE IT MAY NOT HAVE BEEN BUILT SPLIT APPROPRIATELY.
>> PEOPLE THAT BUY INTO A PLANNED AREA OF DEVELOPMENT USUALLY BUY IN THERE FOR A REASON BECAUSE IT'S PLANNED.
I KNOW THERE'S NEVER GOING TO BE ANYBODY BUT A TEN ACRE PARCEL NEXT TO ME.
MY 50 ACRES, I FEEL PRETTY SECURE THAT IT'S NOT GOING TO BE ANYTHING EVER SMALLER THAN THAT.
THEN SOMEBODY COMES IN AND BUYS THIS LARGE PLOT OF LAND AND SAYS, I'M GOING TO MAKE THEM ALL TWO ACRE. NOW, WAIT A MINUTE.
NOW I'M IN THE MIDDLE OF A HUGE RESIDENTIAL AREA OR PLANNED AREA OF DEVELOPMENT THAT'S NOW 20 TIMES WHAT IT SHOULD HAVE BEEN.
IS THAT FAIR TO THOSE PEOPLE THAT HAVE BEEN THERE ALL THAT TIME? FOR THIS PERSON TO COME IN, JOHNNY COME LATELY.
>> WE APPRECIATE THAT POINT, MR. CHAIRMAN, ABSOLUTELY, BECAUSE PEOPLE COME INTO, THEY'LL BUY INTO A SUBDIVISION WITH CERTAIN EXPECTATIONS, AS YOU MENTIONED.
AGAIN, THAT'S WHY IT STILL HAS TO COME BACK TO THE BOARD ALWAYS FOR THEIR CONSIDERATION AS.
>> I AGREE. THAT'S THEREFORE WITH THAT BEING SAID, I DON'T SEE THE POINT OF CHANGE. MY OPINION.
> NO, I AGREE WITH JEREMY'S POINT, YOU HAVE THESE LOT OWNERS THAT ARE COMING IN THAT WERE NOT AWARE OF THE ISSUE, AND I THINK WE'VE HAD ONE DOWN JUST RECENTLY IN MAYOR THAT THEY WANTED THEY SPLIT A SIX ACRE PARCEL TO A THREE ACRE PARCEL, BUT EVERYTHING AROUND IT WAS THREE ACRES,
[01:55:01]
BUT THE SIX ACRES.THE GUY COULDN'T SPLIT IT UNLESS HE GOT 100%.
WELL, HE HAD 95%, AND THE ONE PERSON THAT WAS AGAINST IT PREVENTED THAT FROM HAPPENING.
I DO THINK THERE SHOULD BE A PROCESS WHERE THEY CAN GO THROUGH THAT DON'T TAKE 100%.
I THINK THAT THERE IS SPECIAL CIRCUMSTANCES THAT NEED TO BE LOOKED AT.
IF YOU DO THE 90%, IT'S STILL GOING TO BE LOOKED AT AT THE BOARD AND LOOKING AT ALL THE ASPECTS ALONG WITH IT AND WE CAN MAKE A DETERMINATION THEN.
I'M OKAY WITH SWITCHING IT TO LIKE A 90% VERSUS 100% OF THE LAND OWNERS BECAUSE THERE IS THOSE SPECIAL CIRCUMSTANCES WHERE PEOPLE GET INTO THAT AND THE WHOLE SURROUNDING AREAS, IT'S NOT GOING TO IMPACT THEM, SO I'D BE FOR 90%.
>> MR. CHAIRMAN, I THINK THIS IS GREAT CONVERSATION, BY THE WAY.
OF COURSE, I HAVE A POLICY WALK, SO I LOVE THIS STUFF.
BUT I HAPPEN TO, IN THIS PARTICULAR CASE, AGREE WITH YOU THE CHAIRMAN, BECAUSE WHILE IT'S CUMBERSOME, IT ALLOWS US FROM THE BEGINNING TO LOOK AT THE HISTORY, WHAT THE ZONING WAS, WAY BACK W AND THE SPECIAL CIRCUMSTANCES THAT BRING THEM BEFORE US FOR CONSIDERATION.
PARSING SOME OF IT OFF AS AN ADMINISTRATIVE PROCESS ALMOST TO SAVE TIME, WHILE I'D LOVE TO SEE THAT HAPPEN, AND I THINK THERE'S A PERCENTAGE THAT IT PROBABLY COULD HAPPEN THAT WAY, I WOULD WANT TO BE VERY CAREFUL THAT IN THE CASE THAT YOU'RE REFERRING TO, SUPERVISOR GREGORY, WE REALLY NEEDED TO UNDERSTAND IT.
I THINK KEEPING IT AS IT IS NOW BURDENS US AND TASKS US WITH MORE TIME AND EFFORT.
BUT WE MAY, IN THE END END UP BEING ABLE TO GIVE VARIANCES, ETC, WHERE THERE ARE THOSE SPECIAL CIRCUMSTANCES, AND THE COMMUNITY AROUND THEM IS SUPPORTIVE OF IT TO WHATEVER DEGREE OR PERCENTAGE THAT IS ARRIVED AT.
>> SUPERVISOR. THAT'S OKAY, REBECCA.
GO AHEAD, IF YOU'RE GOING TO RESPOND. SUPERVISOR.
>> I WAS JUST GOING TO SAY THAT WE MOST DEFINITELY DON'T WANT TO NOT TAKE AWAY THE ELEMENTS OF COMING TO THE BOARD, NO MATTER WHAT DECISION WE DO END UP WITH.
THE PROCESS WOULD STILL BE TO MOVE IN FRONT OF THE BOARD AND ENSURE THAT THE BOARD MAKES FINAL APPROVAL OF A POTENTIAL REVISED FINAL PLAT.
I JUST WANTED TO MAKE SURE THAT WAS SO.
>> I DON'T WANT US TO FORGET WHAT THE WORD FINAL MEANS.
OKAY, I'M HOPING TO GET A FINAL WORD IN HERE.
>> I AM REMINDED OF THE SITUATION WE HAD UP IN, I THINK WAS IT PONDEROSA WHERE THAT GENTLEMAN CAME WANTED TO DIVIDE, THOSE AREAS WERE TWO ACRES.
THAT'S WHAT THAT WHOLE AREA, EVERYBODY WAS SUPPOSED TO BE TWO ACRES.
I'M ALWAYS OPEN FOR DISCUSSION.
I'M NOT JUST NOT LISTENING TO WHAT YOU'RE SAYING.
I HEAR WHAT SUPERVISOR GREGORY SAYS AND EVERYTHING.
BUT AT THE SAME TIME, THIS PROBABLY SOUNDS REALLY MEAN, BUT YOU KNOW YOU OUGHT TO KNOW WHAT YOU'RE BUYING WHEN YOU BUY IT.
REALLY? I MEAN, IF YOU'RE GOING TO INVEST IN PROPERTY, THAT'S A HUGE DEAL, AND THAT'S USUALLY ONE OF THE BIGGEST INVESTMENT PEOPLE MAKE.
YOU SHOULD KNOW WHAT YOU'RE BUYING.
YOU SHOULD KNOW IF YOU CAN SPLIT THE LOT.
YOU SHOULD KNOW WHERE YOUR BOUNDARIES ARE.
YOU SHOULD KNOW THAT YOU CAN'T PUT YOUR BEAUTIFUL ROCK ON YOUR NEIGHBOR'S PROPERTY.
AGAIN, I REALLY FEEL PEOPLE NEED TO KNOW WHAT THEY'RE BUYING.
AGAIN, I'LL ALWAYS BE AVAILABLE TO LISTEN TO ALL OF THE SITUATION.
BUT PRETTY WELL SET ON IF YOU BUY IN TWO ACRES.
I'M THINKING TWO ACRES IS WHAT IT'S SUPPOSED TO BE. JUST THAT.
>> CHAIRMAN, IF I MAY, WHEN YOU'RE DONE.
>> YEAH, JUST A QUICK QUESTION.
THIS DOESN'T APPLY TO THOSE ILLEGAL SUBDIVISIONS THAT ARE OUT THERE.
>> NO, SIR. WE ARE ONLY REQUIRED.
>> IN THE LAST SPLIT SUBDIVISIONS.
WE HAVE THERE ARE MANY AND FAR BETWEEN, AND THERE ARE VERY FEW PADS THAT HAVE ACTUALLY BEEN ISSUED BY ANY BOARD IN THE LAST 10-15 YEARS.
MOST OF THEM ARE OUT 2025 YEARS AGO.
>> MR. CHAIRMAN, YOU HAVE A COMMISSIONER. [OVERLAPPING]
>> IS THERE ANY WAY FOR US TO KNOW
[02:00:01]
HOW MANY ILLEGAL PLATS SPLITS HAVE ACTUALLY HAPPENED INSIDE OF PADS BECAUSE SOMEWHERE THEY'RE LISTED IN THE ASSESSOR'S OFFICE, BUT THEY'RE NOT LISTED, JUST SO WE KNOW HOW BIG THE PROBLEM IS.>> I DON'T IMMEDIATELY KNOW IF THAT IS A POSSIBILITY, [NOISE] BUT I DEFINITELY LOOK AND SEE IF THAT IS A POSSIBILITY.
ONE THING I DID WANT TO SAY WAS THAT THERE ARE PLANNED A DEVELOPMENTS OR PADS, AND THERE'S ALSO JUST PLATTED SUBDIVISIONS AS WELL THAT ARE APPROVED FROM THE BOARD.
BOTH CASES OR WHAT WE'RE TALKING ABOUT HERE TODAY IS PLANNED DEVELOPMENT SUBDIVISIONS, AS WELL AS JUST REGULAR PLATTED SUBDIVISIONS THROUGH THE BOARD OF SUPERVISORS.
>> WELL, I'VE HAD A PROBLEM WITH 100% ALSO.
I'VE GOT TWO PLAT REVISIONS DOWN IN MY AREA AND TALKING WITH THE PEOPLE THAT WANT TO TRY AND CHANGE THE PLAT.
WHAT THEY'RE RUNNING INTO IS THEY'RE FINDING OUT A LOT OF PEOPLE LIVE IN OTHER STATES.
THEY'RE HAVING A LOT OF DIFFICULTY IN GETTING A HOLD OF THEM.
THEY GET RETURNED MAIL BECAUSE THEY DON'T HAVE A GOOD ADDRESS.
OF COURSE, PEOPLE ALWAYS GET ALONG WITH THEIR NEIGHBORS.
SOME NEIGHBORS JUST DON'T WANT TO ANSWER YOU BECAUSE THEY FIGURE THEY DON'T ANSWER, THEN THAT'S, I GUESS I KNOW, BASICALLY.
WHAT IS THE RULES, I GUESS, RIGHT NOW FOR IF YOU CAN'T FIND ANYBODY THAT LIVES OUT OUT OF STATE, YOU CAN'T GET AN ANSWER FROM THEM, OR IF YOU HAVE A DISGRUNTLED NEIGHBOR WHO'S NOT WILLING TO RESPOND TO YOUR LETTER WITH A YES OR NO, WHAT IS THE PROCESS RIGHT NOW?
>> CURRENTLY, THE PROCESS IS TO YOU DO HAVE TO OBTAIN 100% OF THOSE NOTARIZED SIGNATURES IN ORDER TO MOVE DIRECTLY TO THE BOARD OF SUPERVISORS FOR A PROPOSAL OF A REVISED FINAL FLAT.
IF YOU DO NOT, YOU CAN REQUEST A WAIVER, BUT WAIVERS HAVE NOT BEEN SUPPORTED BY LEGAL COUNSEL FOR THAT SPECIFIC
>> WHAT IS THE WAIVER PROCESS?
>> THE WAIVER WOULD BE HEARD IN FRONT OF THE PLANNING AND ZONING COMMISSION PRIOR TO GOING TO THE BOARD.
OUR LEGAL DEVELOPMENT SERVICES LEGAL COUNSEL FEEL STRONGLY THAT THAT WAIVER SHOULD NOT BE APPROVED AND I DON'T I HOPE I'M NOT SPEAKING OUT OF TURN FOR THEM, THAT'S BEEN WHAT WE HAVE BEEN.
>> WELL, I THINK I AGREE WITH THE REST OF THE BOARD HERE THAT I AGREE WITH THE CURRENT PROCESS BECAUSE I THINK IT SHOULD BE MORE DIFFICULT AND EASY.
I AGREE THAT PEOPLE SHOULD DUE DILIGENCE, WHEN THEY BUY A PIECE OF PROPERTY AND KNOW EXACTLY WHAT THEY CAN DO ON IT, WHAT THEY CAN'T DO ON IT.
IF THEY DON'T DO THAT, WELL THEN SHAME ON THEM. IS THE WAY I FEEL ABOUT IT.
BUT THE OTHER THING TOO IS THE 100% IS SO ABSOLUTE THAT I WONDER IF THERE ISN'T, SOME THOUGHT.
MAYBE FROM THE COMMISSION AND MAYBE FROM THE OTHER BOARD MEMBERS HERE OF A NUMBER OF THAT WOULD BE A LITTLE BIT MAYBE MORE REALISTIC, LIKE THE 90%.
I WOULD JUST OPEN THAT UP FOR CONSIDERATION.
>> COULD I ASK, I'M SORRY, GO AHEAD.
>> I GOT A QUESTION. THE NON RESPONSE AS TO WHY IS THAT CONSIDERED A NO?
>> I THINK YOU I AGREE WITH YOU.
>> AGAIN, THAT MAKES NO SENSE TO ME THAT IT WOULD BE WE HAVE NO IDEA WHAT THAT MEANS.
WHY ARE WE CONSIDERING THAT A NO?
>> SHOULD BE A FLEW. [OVERLAPPING]
>> I KNOW. AGAIN, SUPERVISOR BERGS POINT.
THERE'S SO MANY OF THESE OWNERS THAT ARE NOT BEING ABLE TO GET A HOLD OF.
WHEN YOU GET A NO RESPONSE, WE HAVE NO IDEA WHAT THEY'RE TALKING ABOUT.
AGAIN, THE MAJORITY OF THE PEOPLE THAT ARE ACTUALLY LIVING THERE.
AGAIN, DEED RESTRICTIONS, MY GOODNESS, THEY SHOULD KNOW WHAT'S ON THAT DEED RESTRICTION BEFORE THEY EVER PURCHASE THAT PROPERTY.
>> UNFORTUNATELY, I HAVE TO LAY THAT AT THE HANDS OF THE REAL ESTATE PEOPLE AGAIN. [LAUGHTER]
>> YOU KNOW WHAT, THE REAL ESTATE PEOPLE DELIVER ALL THE PAPERWORK.
THERE'S ALSO A SPUD THAT IS DISCLOSURE OF THE PROPERTY BEING SOLD THAT THE BUYER SIGNS OFF AND SAYS THEY'VE ACKNOWLEDGED EVERYTHING.
YOU ARE THE PURCHASER, YOU HAVE TO BE RESPONSIBLE FOR YOUR LIFE AND WHAT YOU BUY WITH IT.
>> TODAY, WE'RE ASKING FOR RESEARCH AND DEVELOPMENT OF A REVISED PLAT PROCESS.
WE'RE NOT APPROVING IT TODAY, WE'RE JUST ASKING STAFF TO DO ADDITIONAL FOLLOW UP AND RESEARCH INTO IT AND SEE IF THEY CAN COME UP WITH AN AMENDMENT.
[02:05:02]
SOME OF THE QUESTIONS WE DO HAVE, MAYBE THEY CAN COME UP WITH A BETTER PROCESS THAT'LL FIT THE BILL.WE'RE NOT MAKING A DECISION ON IT TODAY, WE'RE JUST AUTHORIZING STAFF TO DO ADDITIONAL RESEARCH.
>> THE PERCENTAGES OF THE RESPONSES AND THINGS LIKE THAT, AS LONG AS WE'RE I'M ASSUMING TOUCHING ALL THE BASES, WE GO THROUGH THE DARK, THE TREASURER'S OFFICE, THE ASSESSOR'S OFFICE, RECORDER'S OFFICE TO MAKE SURE THAT SOMETHING DIDN'T SNAP THROUGH ON OUR END.
THAT WAY, I FEEL A LOT MORE SECURE IN MAKING THOSE JUDGMENTS.
SINCE IT'S COMING BACK TO US ANYWAY, WE CAN DECIDE ON IT INDIVIDUALLY AS IT GOES BY.
>> I DO AGREE WITH COMMISSIONER JIM STEWART ABOUT THE FACT THAT IF THEY DON'T RESPOND, I DON'T THINK THAT SHOULD BE CONSIDERED A NO.
YOU KNOW WHAT? IF YOU DON'T VOTE, YOU JUST DON'T COUNT.
IF YOU'RE NOT GOING TO BE RESPONSIBLE IN THE COMMUNITY THAT YOU BOUGHT INTO, I DON'T THINK THEY SHOULD HAVE A COUNT IN THAT.
I DEFINITELY, LIKE I SAID, THERE'S MORE THAN ONE SIDE TO THIS.
BUT I DO APPRECIATE THAT I WOULD LIKE TO SEE IT COME BACK TO US FOR SURE.
I HAD A QUESTION, CHAIRMAN, MEMBERS OF THE BOARD, AND COMMISSION, JUST HAD A QUICK QUESTION FOR CLARIFICATION IN ADVANCE OF THE BOARD, MAKING A DECISION ON THIS ITEM.
REGARDING THE WAIVER, THERE'S CURRENTLY A WAIVER PROCESS THAT EXISTS, CORRECT? IF SOMEONE DOESN'T GET ALL THE SIGNATURES, THEY CAN REQUEST THAT THAT REQUIREMENT BE WAIVED AND THAT GOES TO PLANNING AND ZONING, AND I UNDERSTAND DEVELOPMENT SERVICES, ATTORNEY'S POSITION IS THAT A WAIVER SHOULDN'T BE GRANTED.
BUT THEN THAT ULTIMATELY COMES UP TO THE BOARD OF SUPERVISORS FOR A DECISION, IS THAT RIGHT?
>> THAT IS CORRECT. THANK YOU.
>> JUST THE CLARIFICATION THAT THERE IS ALREADY A WAIVER PROCESS IN PLACE THAT RESULTS IN ANYONE REQUESTING A WAIVER OF THAT REQUIREMENT ALLOWS THEM TO BE HEARD BY THE BOARD OF SUPERVISORS AND HAVE THIS BOARD MAKE A DECISION AS TO WHETHER THE REQUIREMENT SHOULD BE WAIVED IN A PARTICULAR INSTANCE. THAT WAS IT. THANK YOU.
>> MRS. BECCA. IN YOUR PRESENTATION, YOU MADE A STATEMENT THAT THESE PROPERTY OWNERS ARE NOT COMING BEFORE DEVELOPMENT SERVICES FIRST.
>> WHAT DO WE PUT IN PLACE TO ENSURE THAT THAT HAPPENS BECAUSE MANY TIMES THEY GO RIGHT TO THE ASSESSOR'S OFFICE AND SPLIT A PIECE OF PROPERTY.
WE'VE TALKED ABOUT THAT, MR. DIE, AND IT HAPPENS RELIGIOUSLY.
>> I THINK WHERE MRS. GRIFFIS IS GOING IS IS THAT IT NEEDS TO BE A PROCESS WHERE THESE DIFFERENT GROUPS ARE ELECTED OFFICIALS NEED TO TOUCH BASE WITH DEVELOPMENT SERVICES ON WHAT THEIR RECORDS ARE? PERTAINING TO THAT PROPERTY IN QUESTION.
THAT WAY, WE KNOW WHERE EVERYBODY'S AT, AND EVERYBODY GOES.
THE ASSESSOR GOES, I DIDN'T KNOW IT CHANGED HANDS TO SO AND SO BECAUSE THE RECORDER'S OFFICE NEVER TOLD ME.
OR DEVELOPMENT SERVICES NEVER TOLD ME THAT THEY WERE BUILDING A HOUSE TO DO ON THE OTHER SIDE FOR THE ASSESSOR SAYINGS.
OH, THEY BUILT A HOUSE, I DIDN'T KNOW THAT.
>> YEAH, ASSIST. IS THE PROCESS.
>> MAYBE YOU CAN HAVE CONVERSATION WITH THE ASSESSOR'S OFFICE TO PUT A STOP GAP IN PLACE.
AND THEN, GOSH, I JUST HAD ANOTHER QUESTION ABOUT THIS.
OH, ABOUT THE COLLECTION OF SIGNATURES.
YOU KNOW THAT WE'VE HAD THAT CHALLENGE WITH THE ONE APPLICANT, AND THE SURVEYOR, GRANITE BASIN ENGINEERING, HAD SOME VERY VALUABLE INFORMATION ON HIS CHALLENGES.
MAYBE IF YOU TALK TO A COUPLE SURVEYORS THAT ARE EMBEDDED IN THIS PROCESS TO SEE WHAT THEIR THOUGHTS WOULD BE FOR MORE INFORMATION COULD BE A BENEFICIAL.
>> COMMISSIONER GRIFFIS, THAT'S VERY, YEAH, I APPRECIATE THOSE COMMENTS.
YEAH, WE'VE HAD SOME PRETTY IN DEPTH CONVERSATIONS WITH SOME OF THE SURVEYORS IN THE INDUSTRY BECAUSE OF THAT.
WE HAVE A MEMBER OF THE BOARD MEMBER OF THE ASSESSOR'S OFFICE HERE THAT CAN PROBABLY SPEAK TO IT BETTER THAN WE CAN, BUT THOSE PROPERTY SPLITS, CAN HAPPEN BY STATUTE, AND THEY'RE NOT REQUIRED TO COME TO DEVELOPMENT SERVICES.
[02:10:01]
THE STOP GAP THAT WE PUT IN PLACE IS THAT WE DO REQUIRE ANY DIVISION HAS TO COME TO DEVELOPMENT SERVICES FOR A MINOR LAND DIVISION PERMIT, BUT THAT AGAIN, BEING IN A PLATTED SUBDIVISION THAT SHOULDN'T BE SPLIT TO BEGIN WITH, IS WHAT BRINGS US BACK HERE TODAY.>> WHERE DO YOU UNDERSTAND THE BOARD IS NOT IN A POSITION TO TELL ANOTHER ELECTED OFFICIAL HOW TO RUN THEIR OFFICE.
[OVERLAPPING] WE WOULD SUGGEST TO THEM THAT THIS TYPE OF AN ISSUE COME UP BETWEEN DEVELOPMENT SERVICES AND THEM TO SOLVE THE ISSUE AND ALL THE WAY UP ALL THREE ELECTOR OFFICIALS.
THEY ALL DEPEND ON EACH OTHER'S INFORMATION.
>> THEY HAVE THEIR LAWS, THEIR RULES THAT THEY HAVE TO FOLLOW AS WELL.
>> THOUGH IT'S DRIVEN STATUTORILY THAT THEY'RE ELECTED ORGANIZATIONALLY, IT CREATES A PROBLEM BECAUSE IN REALITY, THOSE SHOULD NOT BE ELECTED OFFICIALS, BUT STAFF, IN ORDER TO BE ABLE TO FUNCTION WITH EACH OTHER FOR THE BENEFIT OF THE PUBLIC. IT'S JUST BY COMMENT.
>> I APPRECIATE THE CONVERSATION THAT'S HAPPENING HERE RIGHT NOW.
FROM WHAT I'M HEARING FROM THE CONVERSATION, WOULD IT BE APPROPRIATE IF STAFF WOULD GO BACK AND RESEARCH THIS AND BRING SOMETHING BACK TO THE BOARD IN TERMS OF IF WE HAVE SOME PROPOSAL IN PLACE, WE BRING THAT TO THE BOARD, AND THAT CAN BE SOMETHING THAT WE.
>> ESPECIALLY THE MAGNITUDE OF THE PROBLEM. THAT'S IMPORTANT.
>> FROM WHAT I'M HEARING, IT SOUNDS LIKE WE'LL CONSIDER THIS INITIATED, AND WE'LL BRING SOMETHING BACK TO THE BOARD AT A LATER TIME FOR YOUR CONSIDERATION AND THE P&Z, OF COURSE, TOO.
>> THANK YOU FOR THAT. WE CAN TURN IT BACK OVER TO BECCA TO TALK ABOUT ANOTHER FAVORITE CONVERSATION OF OURS CARGO CONTAINERS.
>> DO ALL THE GOOD ONE, BECCA.
AGAIN, BECCA SARACS, PLANNER WITH YAVAPAI COUNTY DEVELOPMENT SERVICES.
TALKING ABOUT SHIPPING CONTAINERS, ALSO CALLED CARGO CONTAINERS OR IN OUR ORDINANCE, IS THEY'RE LABELED AS STEEL STORAGE CONTAINERS.
THE PURPOSE OF THIS NEXT ITEM IS TO TALK ABOUT STEEL STORAGE CONTAINERS POTENTIALLY AND HOW THEY CAN BE USED OR HOW WE WANT TO REGULATE THEM AS A BUILDING MATERIAL VERSUS JUST HOW WE ALLOW THEM TODAY PER THE ORDINANCE, WHICH IS A AT JUST A NECESSARY STORAGE CONTAINER.
THE USE OF INDIVIDUAL CARGO CONTAINERS AS A NECESSARY STORAGE UNIT IS CURRENTLY ALLOWED, AND IT'S AN ALLOWANCE PROVIDED FOR IN THE PLANNING AND ZONING ORDINANCE.
CARGO CONTAINERS CURRENTLY CAN BE USED AS A NECESSARY STORE STRUCTURE ON LOTS WITH SPECIFIC RESIDENTIAL ZONING DISTRICTS, AND ALSO ON A MINIMUM SIZE OF TWO ACRES AND RESIDENTIAL.
CARGO CONTAINERS DO HAVE TO BE PERMITTED AND ARE SUBJECT TO THE MAX SQUARE FOOTAGE OF 400 SQUARE FEET TOTAL.
THIS IS USUALLY SEEN AS 18 BY 40 OR 28 BY 20S.
THERE ARE MANY INQUIRIES FROM CUSTOMERS REGARDING USING CARGO CONTAINERS AS A PART OF THE STRUCTURE.
BUT THE ORDINANCE AS A PART OF A STRUCTURE, AS OPPOSED TO JUST A SINGLE CARGO CONTAINER.
BUT THE ORDINANCE DOES NOT CURRENTLY ADDRESS THE USE OF THAT SPECIFIC USE.
ON THE SLIDES HERE, WE HAVE A FEW PICTURES OF DIFFERENT WAYS THE CARGO CONTAINERS CAN BE USED AS STRUCTURES.
HERE'S AN EXAMPLE OF A CARGO CONTAINER BARN OR GARAGE WHERE WE HAVE TWO CARGO CONTAINERS ON EACH SIDE AND THEN A ROOF OVER THE TOP.
>> ACTUAL PHOTOS IN YAVAPAI COUNTY OR FROM THE INTERNET?
>> THAT'S A GREAT QUESTION. SOME OF THEM ARE OFF THE INTERNET, SOME OF THEM ARE IN YAVAPAI COUNTY.
>> THESE ARE FROM THE INTERNET AND NOT FROM YAVAPAI COUNTY.
BUT I KNOW THAT WE DO HAVE ONE VERY SIMILAR TO THIS THAT DID ACTUALLY GO THROUGH THE USE PERMIT PROCESS TO BE ALLOWED BECAUSE IT EXCEEDED THE 400 SQUARE FOOT TOTAL.
THEN HERE'S AN EXAMPLE OF A CARGO CONTAINER GARAGE.
JUST ANOTHER EXAMPLE OF A WORKSHOP OR GARAGE.
THESE ARE THINGS THAT PROPERTY OWNERS ARE COMING TO US AND INQUIRING ABOUT WANTING TO DO, AND WE ALWAYS COME UP AGAINST THAT MAXIMUM SQUARE FOOTAGE CHALLENGE.
>> ONE QUICK QUESTION. ARE WE TALKING ABOUT THIS AS FAR AS RESIDENTIAL PROPERTY OR ARE WE TALKING ABOUT COMMERCIAL PROPERTY.
>> WE'RE TALKING ABOUT RESIDENTIAL PROPERTY.
>> I JUST WANT TO MAKE SURE WE'RE ALL ON THE SAME PAGE THEN.
[02:15:02]
>> ALL OF THESE STRUCTURES THAT YOU JUST SAW WOULD REQUIRE ENGINEERED PLANS AND A FULL SET OF PLANS THAT HAVE TO BE REVIEWED BY OUR OFFICE AND BUILDING SAFETY.
AS OPPOSED TO TODAY, IF SOMEBODY WANTED TO PLACE A CARGO CONTAINER FOR JUST A SIMPLE STORAGE, IT REQUIRES A ZONING CLEARANCE PERMIT, AND THAT'S WHAT THESE EXAMPLES ARE.
IF SOMEBODY WANTED TO PLACE A CARGO CONTAINER, IT'S JUST A PLAT PLAN, AND THEY DO HAVE TO MAKE SURE THAT IT'S THE SAME COLOR AS THEIR HOUSE OR AN EARTH TONE COLOR.
>> STAFF IS COMING TO YOU TODAY TO REQUEST POSSIBLE INITIATION OF RESEARCH AND A POSSIBLE DEVELOPMENT OF LANGUAGE REGULATING STEEL STORAGE CONTAINERS AS BUILDING MATERIALS AS AN AMENDMENT TO THE YAVAPAI COUNTY PLANNING ZONING ORDINANCE BECAUSE IT CONTINUES TO COME UP AS A QUESTION FROM MANY PROPERTY OWNERS.
>> IT'S A GOOD TOPIC TO RESEARCH, MR. CHAIRMAN.
>> BUT WHY WOULD PEOPLE WANT TO DO THIS? BECAUSE IT'S CHEAPER, THEY CAN GET A BUILDING IN PLACE QUICKER?
>> THAT'S WHAT I HEAR A LOT, YES.
>> I GUESS IF YOU'VE GOT A, $750,000 HOME ON A PIECE OF PROPERTY AND SOMEBODY BUILDS THIS NEXT TO YOU, WHAT'S THAT GOING TO DO TO VALUE YOUR PROPERTY?
>> THAT'S A VERY GOOD QUESTION.
ONE THING ALSO THAT I DIDN'T TOUCH ON AS MUCH AS I SHOULD HAVE, IS WE ALSO WANT TO MAKE SURE TO IN THIS PROPOSED ORDINANCE AMENDMENT, IF WE MOVE FORWARD WITH IT, INCLUDE DESIGN STANDARDS OF SOME TYPE, JUST TO ENSURE THAT THE STRUCTURE ISN'T JUST A CARGO CONTAINER, BUT FITS IN A LITTLE BIT MORE WITH THE NEIGHBORHOOD.
I CAN'T SPEAK TO WHAT THAT WOULD LOOK LIKE, BUT WE WERE HOPING TO RESEARCH THAT AND COME BACK TO YOU WITH A PROPOSAL.
>> IN THE PRESENTATION IN YOUR PICTURES, I DIDN'T SEE IT, BUT DO WE HAVE ANY THAT ARE STACKED?
>> I DIDN'T HAVE ANY IMAGES, PERHAPS THAT EXISTS, BUT I AM NOT AWARE OF ANY OF THOSE.
>> WELL, I'M SURE, MR. OBERG AND I WOULD SAY THAT WE HAVE HEARD OF PLANS IN CERTAIN PLACES WHERE THEY WOULD BE STACKED AND USED BASICALLY AS APARTMENTS.
>> I GUESS SUPPOSE THAT COULD BE A PROPOSAL FROM SOMEBODY WITH ENGINEERED PLANS, BUT I THINK WE WOULD WANT TO HAVE SOME DESIGN STANDARDS.
>> MR. CHAIRMAN, TOO THOSE TYPES OF PROPOSED DEVELOPMENTS FOR AN APARTMENT COMPLEX OR SOME MULTI FAMILY DWELLING OR SOMETHING LIKE THAT.
BY AND LARGE, IN THE COUNTY ZONING DISTRICTS, THAT WOULD HAVE TO COME BACK TO THE BOARD ANYWAY FOR SOME USE PERMIT PROCESS REGARDLESS.
>> THANK YOU. I UNDERSTAND THE STAFF IS ALWAYS GETTING HIT UP ON TRYING TO USE MATERIALS LIKE THIS, AND IT'S YOUR JOB TO TRY TO ASSIST RESIDENTS, SO MY COMMENT IS NOT IN ANY WAY NEGATIVE ABOUT YOUR PRESENTATION OR ANYTHING.
CARGO CONTAINERS WERE NOT ALLOWED PREVIOUSLY, THEY HAD TO COME IN FRONT OF THE BOARD OF USE PERMITS.
THE USE PERMITS CAME THROUGH IT A NUMBER OF TIMES UNTIL THE BOARD AND PLANNING COMMISSION APPROVED ALLOWING ONE UP TO 400 SQUARE FEET, SO THAT WAS A CONCESSION AND I SEE THAT CONCESSION CONTINUE.
MY CONCERN IS THE PROLIFERATION OF THESE STRUCTURES, AS SUPERVISOR OBERG MENTIONED, SOMETIMES HAS AN IMPACT, AND IT WOULD APPROPRIATE IN MY OPINION TO CONTINUE THROUGH THE USE PERMIT PROCESS ABOVE ONE.
I HOPE YOU DO RESEARCH IT, I HOPE THAT'S THE DIRECTION YOU GO, BUT I HAVE A CONCERN OVER LOOSENING IT UP BEYOND A USE PERMIT BECAUSE AS USE PERMITS, THE PROPERTY OWNER ADJACENT TO IT CAN COME AND MAKE A COMMENT ON WHAT THEY'RE GOING TO SEE AND NOT JUST HAVE IT AS A MATTER OF RIGHT.
THAT'S JUST MY COMMENT. THANK YOU VERY MUCH.
>> I APPRECIATE COMMISSIONER BOURDON'S COMMENTS AS WELL ON THAT.
THAT IS ONE OF THOSE THINGS AS YOU MENTIONED, WE SEE THESE DIFFERENT CONCEPTS COMING FORWARD MORE AND MORE IN RECENT YEARS, AND PEOPLE ARE LOOKING FOR DIFFERENT WAYS OF OR DIFFERENT ALTERNATE METHODOLOGIES FOR BUILDING HOMES AND THINGS LIKE THAT, TOO AND SO THAT'S WHERE WE REALLY DO APPRECIATE THE GUIDANCE OR THE BOARD'S DIRECTION TO HELP US TO NAVIGATE THROUGH THOSE AS WELL.
[02:20:03]
>> I AGREE WITH SUPERVISOR OBERG, YOU HAVE THESE NICE HOUSES AND SOMEBODY PLOP GOES RIGHT NEXT DOOR TO YOU AND PILE THEM UP AND THAT'S A PRETTY SLIPPERY SLOPE IF WE GO THERE SO.
>> I THINK THE EXISTING PROCESS WORKS PRETTY WELL AT THIS POINT IN TIME, I VOTED AGAINST THIS ENTIRETY, BUT THE BOARD WANTED TO GIVE THAT ABILITY TO SOME OF THESE FOLKS THAT WANT TO COME IN AND HAVE ONE.
IT SHOULD BE BASED ON ONE PER AND NOT MULTIPLES AND SOME PEOPLE ARE USING THEM FOR MORE THAN JUST STORAGE AND OR ROOMS AND NOW USING THEM FOR WAVE POOLS.
>> THAT'S A WHOLE OTHER CONVERSATION.
>> THE SITUATION I HAD UP IN MY DISTRICT WAS THEY WERE ALLOWED THE CARGO CONTAINER AND I THINK YOU'RE VERY FAMILIAR WITH THE ONE I'M GOING TO TALK ABOUT, BECAUSE OF THE NEIGHBORING DISCONTENT OF EACH OTHER, THE PERSON DECIDED TO PUT THAT CARGO CONTAINER RIGHT ON THE PROPERTY LINE AND THIS IS IN A LOOKER AREA.
EVERY TIME THOSE PEOPLE CAME OUT, THEY GOT TO LOOK AT THIS NICE BIG CARGO CONTAINER RIGHT ON THE PROPERTY LINE.
I'M ALWAYS OPEN TO UNDERSTAND, I JUST WONDER WHEN THEY DO THIS, YOU PUT IT IN THAT PROPERTY LINE AND YOU ARE JUST TAKING AWAY, THAT PART OF THE NEIGHBOR'S VIEW AND I REALIZE THERE'S PROPERTY RIGHTS, AND I REALIZE ALL OF THESE THINGS.
BUT JUST AN EXAMPLE OF HOW THESE THINGS CAN BE USED IN REALLY NOT A VERY FRIENDLY MANNER WHATSOEVER, SO HONESTLY.
>> MR. CHAIR, IF THERE'S NO OTHER COMMENT ON THIS, FROM WHAT I'M HEARING, IT SOUNDS LIKE WE WILL NOT MOVE FORWARD WITH THIS THEN.
>> APPRECIATE THAT DISCUSSION. THANK YOU FOR THAT.
IF WE'RE MOVING ON, WE CAN HAND IT OVER TO PLANNER STEPHANIE JOHNSON, TALK ABOUT TEMPORARY DWELLING PERMITS AND THE LENGTH OF TIME AND JUST TO PREFACE THAT DISCUSSION.
THIS IS SOMETHING THAT WE'VE HAD DIFFERENT DISCUSSIONS WITH INDIVIDUALLY WITH BOARD MEMBERS AS THERE ARE SPECIFIC INSTANCES WHERE PEOPLE ARE, JUST TO START FROM THE BEGINNING THERE, SOMEONE MOVES ONTO A PIECE OF PROPERTY THEY WANT TO BUILD A HOUSE.
OUR ORDINANCE ALLOWS FOR A TEMPORARY DWELLING PERMIT TO GO IN ASSOCIATION WITH THAT HOUSE SO THAT PEOPLE ARE ALLOWED TO LIVE ON THEIR PROPERTY FOR UP TO TWO YEARS WHILE THEY'RE BUILDING THEIR HOME.
IF FOR SOME REASON, EXTENUATING CIRCUMSTANCES CAUSE THE HOME CONSTRUCTION TO LAST LONGER THAN THAT, THE DIRECTOR IS ALLOWED TO AUTHORIZE A ONE YEAR EXTENSION TO THAT TEMPORARY DWELLING PERMIT.
POTENTIALLY, THE POTENTIAL EXISTS THAT SOMEONE CAN LIVE ON THEIR PROPERTY FOR UP TO THREE YEARS WHILE THEY'RE BUILDING THEIR HOME IN CONNECTION WITH THAT TEMPORARY DWELLING PERMIT.
CONVERSATIONS THAT WE'VE HAD WITH DIFFERENT BOARD MEMBERS OVER TIME, I'VE HEARD THAT THE LENGTH OF TIME SHOULD BE LENGTHENED, OR IT SHOULD BE SHORTENED.
JUST WANTED TO BRING THIS FORWARD AND HAVE THIS DISCUSSION AND JUST GET SOME INPUT AND DIRECTION FROM YOU AT THIS POINT AND CONTINUE THIS CONVERSATION.
>> OKAY. THAT WE'RE ON THE SAME PAGE AGAIN.
YOU COME IN, YOU ASKED TO HAVE THE CONTAINER LOCATED ON YOUR PROPERTY, YOU'VE GOT TWO YEARS TO BUILD YOUR HOUSE BASICALLY.
THEN SOMETHING HAPPENS AND I COME IN, AND I ASK JEREMY, DI AND DEVELOPMENT SERVICES.
CAN I GET AN EXTRA YEAR BECAUSE I BROKE MY FOOT 10 MONTHS AGO, AND I NEED AN EXTRA YEAR, SO THAT MAKES THREE YEARS, RIGHT?
>> THEN HOW LONG AFTER THAT THREE YEARS WHEN YOU NOTICE THEM ARE IN VIOLATION, HOW LONG DOES IT TAKE TO GET THEM BASICALLY THROUGH THE PROCESS? ANOTHER YEAR?
>> CORRECT. WE'RE TALKING ABOUT PEOPLE LIVING IN THEIR RVS, FOR INSTANCE WHILE THEY'RE BUILDING THEIR HOME.
ONCE THAT HOME IS COMPLETED, THE COO IS ISSUED,
[02:25:02]
THEN THERE IS NO FURTHER LONG TERM OCCUPATION OF THE RV ALLOWED.>> THAT IS IF THEY ACTUALLY OWN THE LAND THEY'RE ON.
WHAT HAPPENS WHEN THEY DON'T OWN THE LAND THEY'RE ON, THEY'RE ON SOMEBODY ELSE'S LAND?
>> THE CONVERSATION THAT WE'RE BRINGING TO YOU TODAY IS FOR A PROPERTY OWNER WHO IS BUILDING A HOME ON HIS PROPERTY AND LIVING ON HIS PROPERTY.
IF HE'S LIVING IN AN RV ON SOMEONE ELSE'S PROPERTY, THAT'S A DIFFERENT ENFORCEMENT ISSUE THAT WE HAVE TO ADDRESS.
WHICH WE WOULD ADDRESS IMMEDIATELY.
>> WELL, AS FAR OUT OF CONTROL, ESPECIALLY IN SOME OF THE MORE RURAL AREAS OF THE COUNTY, PEOPLE ARE COMING IN AND THEY'RE BASICALLY STAYING IN THEIR MOTOR HOMES LONG AFTER THEIR BUILDING SHOULD HAVE BEEN COMPLETED, WHATEVER REASON AND SOME OF THEM ARE ACTUALLY EVEN USING THEM AS [BACKGROUND]WELL, AIRBNB YES OR FOR SOMEBODY THAT'S MAYBE IN THE FAMILY IS NOW COMING TO LIVE WITH THEM AND SO NOW THEY'VE GOT TO HOOK UP THE SEWER AND THE SEPTIC AND WATER AND EVERYTHING ELSE.
THEY'RE MEANT THERE TO BE A TEMPORARY STRUCTURE.
RVS ARE NOT BUILT TO BE LIVED IN CONTINUOUSLY FOR LONG PERIODS OF TIME.
THAT'S WHY THEIR SYSTEMS DON'T HOLD A LOT OF WATER AND OR SEWAGE OR GRAY WATER.
>> IF I MAY, MR. CHAIRMAN, THAT'S A GREAT DISCUSSION.
HOW ABOUT IF WE LAUNCH INTO OUR PRESENTATION AND WE'LL TALK A LITTLE BIT ABOUT LENGTH OF TIME AND SEE WHERE THE BOARD WANTS TO GO WITH THIS?
THIS IS STEPHANIE JOHNSON, PLANNER FOR YAVAPAI COUNTY DEVELOPMENT SERVICES AND, YES, YOU GUYS HAVE ALREADY ENGAGED IN MUCH OF MY PRESENTATION HERE.
ONE THING THAT I DO WANT TO DRAW THE ATTENTION BACK TO, THOUGH, IS THAT THIS CONVERSATION IS STRICTLY ABOUT TEMPORARY DWELLINGS WHILE A BUILDING PERMIT IS BEING ISSUED.
NOT OVERFLOW GUEST STAY, NOT AIRBNB, THIS CONVERSATION IS STRICTLY FOR THE TEMPORARY DWELLING USE.
AS JEREMY HAD STATED, THAT A PROPERTY OWNER IS ABLE TO GET A TEMPORARY DWELLING PERMIT ONCE THEY HAVE A PERMIT FOR THEIR HOME ISSUED.
IF THEY DO NOT HAVE AN ISSUED PERMIT FOR THE HOME, THEY CANNOT GET A PERMIT FOR A TEMPORARY DWELLING, SO THEY HAVE TO HAVE AN ISSUED BUILDING PERMIT.
IN ORDER TO CONTINUE WITH THAT TEMPORARY DWELLING FOR THE 24 MONTHS INITIALLY ISSUED, OR THE ADDITIONAL 12 MONTHS AFTER THAT, IF NECESSARY, THEY MUST HAVE AN ACTIVE BUILDING PERMIT AT ALL TIMES.
IF THEY DON'T HAVE AN ACTIVE BUILDING PERMIT, THEN THEY DON'T HAVE AN ACTIVE TEMPORARY DWELLING PERMIT EITHER.
THOSE ARE IMPORTANT THINGS TO NOTE, AS FAR AS.
>> DO BUILDING PERMITS HAVE EXPIRATION DATES?
>> THEY DO HAVE EXPIRATION DATES AND ANYTIME THAT YOU HAVE INSPECTIONS, IT KICKS OUT THOSE EXPIRATION DATES ANOTHER DURATION.
AS LONG AS YOU'RE MAKING PROGRESS ON YOUR BUILDING AND HAVING LEGITIMATE INSPECTIONS THAT KEEPS YOUR BUILDING PERMIT ALIVE IN ORDER FOR THE TEMPORARY DWELLING PERMIT TO ALSO STAY ALIVE.
SHOULD YOU LOSE THAT, YOU ALSO LOSE THAT RIGHT FOR YOUR TEMPORARY DWELLING.
AGAIN, THAT ONE TIME EXTENSION IS TYPICALLY AT THE DISCRETION OF THE DIRECTOR, WHETHER THERE'S VALID REASON TO EXTEND IT FOR THAT ADDITIONAL YEAR AND THEY DO PAY FEES FOR THOSE EXTENSIONS AS WELL AS THE INITIAL ISSUANCE.
WHEN WE WERE DOING SOME RESEARCH AND WHAT IT WOULD TAKE FROM BUILDING PERMIT APPLICATION TO ISSUANCE OF CERTIFICATE OF OCCUPANCY.
THAT ENTIRE PROCESS FROM APPLICATION TO MOVING IN AND LIVING IN THIS HOME, STATS SHOW THAT IT TAKES APPROXIMATELY 407 DAYS FOR THAT ENTIRE PROCESS FROM APPLICATION TO CERTIFICATE OF OCCUPANCY.
AS WE WERE LOOKING AT THOSE STATS OF THE DIFFERENT NUMBERS, WE FOUND THAT FOR THE MOST PART, 92-93% FINISH OFF THEIR HOME DURING THAT TIME FRAME, AND THEY'RE ABLE TO GET IT COMPLETED.
IT WAS PRETTY RARE THAT IT EXTENDED PAST THAT INITIAL TWO YEARS.
THE TIME FRAMES THAT WE HAVE CURRENTLY SEEM TO ALIGN WITH THE STATISTICS OF THE BUILDING PERMIT TIME FRAMES THAT IT TAKES.
WE DON'T SEE THAT THERE ARE AN EXCESSIVE NUMBER OF EXTENSIONS REQUESTED FOR THAT ADDITIONAL ONE YEAR.
THEY ALL PRETTY MUCH, FOR THE MOST PART,
[02:30:02]
SEEM TO BE COMPLETE WITHIN THAT FIRST 24 MONTHS.BASED ON THE STATS THAT WE WERE LOOKING AT AND THE USE, STAFF DOES BELIEVE THAT THIS IS CURRENTLY ALIGNED WITH WHAT IT TAKES TO GET A BUILDING PERMIT AND WE DON'T SEE A NEED FOR EXTENDING THIS TIME FRAME NOR SHORTENING THIS TIME FRAME.
FOR THE MOST PART, WE'RE LOOKING AT A 24 MONTH ISSUANCE OF A TEMPORARY DWELLING PERMIT, AND MOST OF THOSE FINISH IN THAT 24 MONTH PERIOD.
AGAIN, THE MISUSE OF THE RVS IS TYPICALLY FROM OTHER TYPES OF SITUATIONS THAN THE TEMPORARY DWELLING ISSUANCE.
IT'S THE OVERFLOW GUEST STATE THAT HAS AN ISSUE.
IT'S THOSE OTHER INSTANCES, THE AIRBNBS, NOT SPECIFIC TO TEMPORARY DWELLINGS.
I WILL OPEN THAT UP FOR QUESTIONS, BUT STAFF DOES RECOMMEND THAT WE DO NOT MAKE ANY CHANGES TO THE TEMPORARY DWELLING TIME FRAME ALLOWANCE.
>> THE EXTENSION WOULD NOT APPLY IN THIS CASE, IS THAT WHAT YOU'RE SAYING, OR IT STILL DOES?
>> WE WOULD BE ASKING THAT IT JUST REMAIN IN PLACE AS IS AS AN AVAILABILITY SHOULD IT BE NECESSARY.
>> NO, ONLY IF THEY GET THE EXTENSION.
>> I'VE NEVER HEARD ANYBODY NOT GETTING IT.
>> WE'VE HAD ONE RECENTLY THAT WE HAD TO DENY AN EXTENSION BECAUSE OF UNSUBSTANTIAL PROGRESS.
>> MR. CHAIRMAN, THE ORDINANCE ALLOWS FOR THE DIRECTOR TO ALLOW A ONE YEAR EXTENSION AND I USED THOSE PRETTY JUDICIOUSLY.
THOSE ARE NOT SOMETHING THAT WE HAND OUT LIKE CANDY, THERE HAS TO BE A LEGITIMATE REASON, THERE'S A MATERIAL SHORTAGE.
THERE'S SOMETHING ELSE EXTENUATING THAT HAPPENED THAT DID NOT ALLOW FOR THAT HOME TO BE COMPLETED WITHIN THAT TWO YEAR PERIOD.
THOSE EXTENSIONS ARE GRANTED ON A FAIRLY INFREQUENT BASIS.
>> WELL, I THINK YOUR STUDY CONFIRMED THAT WHAT WE'RE DOING RIGHT NOW IS WORKING, SO AS FAR AS I'M CONCERNED, DON'T MAKE ANY CHANGES.
>> CURIOSITY. I'M WONDERING WHEN A TEMPORARY DWELLING PERMIT IS ISSUED, WE'RE LETTING SOMEBODY LIVE IN THE RV FOR 24 MONTHS, POSSIBLY WITH ANOTHER 12 MONTH EXTENSION BECAUSE THEY'RE ACTUALLY MAKING PROGRESS.
IS THERE ANY FOLLOW UP STAFF FOLLOW UP? DO WE DRIVE BY THE PROPERTIES AND SEE IF THEY'RE STILL LIVING THERE OR APPEAR OCCUPIED?
>> IN THE BUILDING SAFETY INSPECTORS WHEN THEY GO OUT FOR THEIR FINAL INSPECTIONS ARE ALSO LOOKING OUT FOR THESE TEMPORARY DWELLINGS THAT ARE HOOKED UP AND LETTING THEM KNOW THAT PART OF GETTING YOUR CERTIFICATE OF OCCUPANCY IS CEASING THE USE OF THIS TEMPORARY DWELLING AS WELL.
>> THAT'S GREAT. AFTER THEY ISSUE THAT NOTICE TO HIM.
IS THERE ANOTHER FOLLOW UP? DO THEY GO TAKE A PEEK AND SEE IF THEY ACTUALLY REMOVED IT OR YOU STILL BEING OCCUPIED OR WE DO TYPICALLY AT LEAST TRY TO, WHILE WE'RE IN THE AREA, MAKE NOTE OF THERE IS NOT AS FAR AS I'M AWARE, AN OFFICIAL PROCESS TO MAKE SURE AFTERWARD THAT THEY ARE REMOVED, BUT I DO BELIEVE THAT WE GO BY WHEN WE'RE IN THE AREA AND DOUBLE CHECK THOUGH.
>> THOSE ARE TRACKED ON THE BILLING SAFETY SIDE.
>> GOT IT. OF COURSE, YOU ALWAYS HAVE THE PRETTY MUCH ALL OF OUR INSPECTIONS, AND EVERYTHING ELSE, ARE COMPLAINT DRIVEN.
AS IT COMES TO GOING OUT AND LOOKING AT SOMETHING LIKE THAT.
I'M ASSUMING THAT THERE'S ALWAYS THAT FOLLOW UP.
>> YES, SIR, THAT'S CORRECT, COMMISSIONER OSTERMAN.
>> THE FINAL DWELLING CAN BE EITHER STICK BUILT OR A MANUFACTURED HOME?
THERE HAVE BEEN INSTANCES WHERE A CUSTOMER APPLIES FOR A MANUFACTURED HOME, AND THEY HAVE TO APOLOGIZE FOR MY VOICE.
BUT WHERE THEY'RE PURCHASING A MANUFACTURED HOME AND PLACING ON THEIR PROPERTY, BUT THE TIME FRAME THAT IT TAKES TO HAVE THAT MANUFACTURED HOME PREPARED AND CONSTRUCTED NECESSITATES THE NEED FOR A TEMPORARY DWELLING WHILE THEY'RE WAITING FOR THAT.
>> I HAD THAT ONE SITUATION IN CONGRESS, WHERE IT WAS DURING RIGHT AFTER COVID, I THINK, AND I THINK IT TOOK ALMOST TWO YEARS TO GET THEIR MANUFACTURED HOME DELIVERED, SO BUT OUR PROCESS STILL WORK.
YOU GAVE THEM THE EXTENSION UNTIL WE ACTUALLY GOT THE MANUFACTURED HOME DELIVERED AND INSTALLED, SO I THINK WE'RE GOOD.
>> IT'S MOST COMMON THAT WE SEE THE TEMPORARY DWELLINGS ON SITE BUILT HOMES.
THAT'S THE MOST COMMON REQUEST BECAUSE USUALLY A PRE MANUFACTURED PRODUCT IS READY AND MORE ACCESSIBLE.
HOWEVER, IT DOES SOMETIMES HAPPEN THAT WE HAVE TEMPORARY DWELLINGS FOR ALTERNATIVE HOME STYLE.
>> I JUST WANT TO SAY THAT I FEEL LIKE I WIN THE LOTTERY WITH THIS CODE.
I HAD SOMEBODY THERE THAT I THINK WE HAD A GREAT TIME FOR SIX YEARS AT LEAST.
[02:35:05]
ANYWAY, I WILL SAY THIS, THOUGH, THAT YOU GUYS ARE VERY DILIGENT ABOUT GOING OUT, CHECKING ON IT, MAKING SURE EVERYTHING IS GOING THROUGH AND MAKING PEOPLE ADHERE TO THE RULES.I WILL I DON'T HAVE A PROBLEM WITH KEEPING IT THE WAY IT IS.
I'M NOT GOING TO DO THREE YEARS.
I MEAN, THEY'RE EITHER GOING TO BUILD THE HOUSE OR THEY'RE NOT PRETTY MUCH.
BUT THANK YOU. YOU'VE ALWAYS BEEN VERY GOOD FOR ME, AND I APPRECIATE ALL OF YOU. THANK YOU.
>> APPRECIATE THAT. THANK YOU, SUPERVISOR MALLORY.
IT SOUNDS LIKE WE'RE IN FAVOR OF NOT MAKING ANY CHANGES TO THE ORDINANCE AT THIS TIME.
>> I THINK THAT'S A CONSENSUS, MR. CHAIRMAN.
>> YEAH, WE FEEL THAT IT'S APPROPRIATE AS WELL. VERY GOOD.
WE'LL MOVE FORWARD WITH THAT DIRECTION. THANK YOU FOR THAT.
>> THE LAST THING THAT WE'VE GOT ON OUR AGENDA IS A SCRIVENER'S ERROR ORDINANCE, AND OUR PLANNER, BJ, WILL TALK A LITTLE BIT ABOUT THAT.
>> GOOD MORNING, B. J. RATLIFF, THE NEWEST PLANNER WITH THE COUNTY.
HOW MANY KNEW WHAT A SCRIVENER ERROR WAS? WELL, WHO? FIRST TIME I HEARD IT. I HAD TO GO LOOK IT UP.
THE PURPOSE OF THIS IS TO BE ABLE TO ADMINISTRATIVELY CORRECT OUR ORDINANCES.
WHEN THERE ARE SPELLING ERRORS OR WHAT IS A SCRIVENER ERROR? SPELLING, THE WRONG WORD IS UTILIZED, PUNCTUATION ALIGNMENTS.
THAT'S JUST OUR METHOD OF BEING ABLE TO DO THIS AND CLEAN UP OUR ORDINANCE.
BECAUSE CURRENTLY, IF WE HAVE AN ERROR, RIGHT NOW, WE HAVE TO BRING IT ALL BACK TO YOU AND GO THROUGH THE ENTIRE PROCESS AS IF IT WERE A NEW ORDINANCE.
WHAT WE'RE LOOKING FOR IS THE ABILITY TO CORRECT THE SUBDIVISION ORDINANCE AND OUR PLANNING AND ZONING ORDINANCE ADMINISTRATIVELY.
THIS IS ALL OF THESE ARE OUT OF THE P&Z ORDINANCE, BUT NOT THE BEST WORD TO UTILIZE.
NO HORRIBLE, BUT WE JUST WANT TO CLEAN SOME THINGS UP, SOME SPACING ISSUES, AGAIN, NOT A BIG DEAL.
LET ME GO BACK. THERE'S ONE MISSING, I'M SORRY.
PROBABLY THE MOST IMPORTANT ONE WAS WHERE IN OUR ANIMAL ORDINANCE, IT TALKS ABOUT THAT GO TO SECTION E TO SEE ADDITIONAL INFORMATION.
WELL, SECTION E DOESN'T EXIST.
THERE WAS AN EDIT, AN UPDATE, AND IT'S NOW ACTUALLY SECTION D. IT'S THAT THING.
WHAT WE WOULD PROPOSE IS THAT BE DONE ADMINISTRATIVELY UNDER THE DIRECTOR SIGNATURE IN CONSULTATION WITH THE ATTORNEY TO MAKE SURE THAT THERE IS NO SUBSTANTIVE THAT IS INDEED CLERICAL ERROR.
>> I'M DELIGHTED TO SEE THIS HAPPEN.
>> NO, BUT WE HAVE A COUPLE OF REALLY GOOD ONES THAT ARE REALLY GOOD AT, AND SO WE WOULD WANT ONE IN THE SUBDIVISION ORDINANCE, AS WELL AS IN P&Z.
>> SOUND RIGHT WITH THE BOARD?
>> YES, SIR. THANK YOU VERY MUCH.
THANK YOU VERY MUCH. VERY GOOD.
>> WE'LL CONSIDER THAT ONE TO BE INITIATED AS WELL.
THAT'LL BE COMING TO YOU, THE BOARD AT SOME POINT HERE IN THE FEW.
THAT'S IT FOR US MR. CHAIRMAN.
THERE'S THE GENERAL DISCUSSION AROUND THE TABLE.
>> ANYTHING ANYBODY WOULD LIKE TO BRING UP AND DISCUSS AT THIS POINT IN TIME?
>> I'VE GOT A COUPLE OF THINGS. WE DID THE COMPREHENSIVE PLAN FOR TWO YEARS.
I THINK IT WAS APPROVED LAST MARCH.
IT SOUNDS LIKE OUR NEW ZONING ORDINANCE RP IS GOING TO BE BUILDING OFF THE COMPREHENSIVE PLAN? WE TALKED ABOUT AT THE END OF THE APPROVAL OF THE COMPREHENSIVE PLAN THAT IF WE FELT THAT WE NEEDED TO DO UPDATES, WE COULD DO THAT.
WE APPROACHING NOW ALMOST TWO YEARS.
DO YOU THINK IT'S TIME FOR US TO GO BACK IN AND TAKE A LOOK AT THE COMPREHENSIVE PLAN AND MAKE ANY ADJUSTMENTS.
PRIOR TO THIS RP BEING UTILIZED, THE COMPREHENSIVE PLAN GOING FORWARD.
>> ONE THING THAT WE CAN DO IS TYPICALLY WHAT OUR PLAN WAS WAS TO BRING FORWARD AN UPDATE OF THE COMPREHENSIVE PLAN TO JOINT SESSION ONCE A YEAR AND I BELIEVE I DID THAT BACK IN MARCH.
BACK IN MARCH OF 2025, I CAN CERTAINLY PLAN TO DO ANOTHER UPDATE OF THE COMPREHENSIVE PLAN,
[02:40:05]
AND WE CAN MAKE A DETERMINATION OR THE BOARD CAN GIVE DIRECTION IF THEY'D LIKE TO MOVE FORWARD WITH SOME SPECIFIC CHANGES. WAS THAT SOUND REASONABLE?>> I JUST THINK IT'S BEEN TWO YEARS.
I'VE HEARD SOME COMMENTS THAT THERE'S PEOPLE THAT FEEL THERE ARE SOME CHANGES THAT NEED TO BE MADE.
I'M NOT SURE WHAT THOSE CHANGES ARE, BUT OBVIOUSLY, IF THE RP IS GOING TO BE UTILIZING THE COMPREHENSIVE PLAN TO WORK FROM THAT AND MOVING FORWARD WITH THEIR EVALUATION, I JUST THINK WE NEED TO MAKE SURE IT'S ANY CHANGES THAT WE FEEL ARE NECESSARY ARE INCORPORATED BEFORE THEY ACTUALLY START THEIR WORK.
WE WILL GET DOES IT SOUND REASONABLE FOR ME TO BRING SOMETHING BACK TO THE BOARD AT THE NEXT JOINT SESSION IN MARCH?
>> I WOULD SUGGEST IT BE IN MARCH THAT WAY.
NEW SUPERVISORS WILL HAVE BEEN ABLE TO TAKE OFFICE AND GOT THEIR FEET WET.
>> VERY GOOD. I APPRECIATE THAT. THANK YOU.
>> MR. DYE, ARE THESE POSSIBLE POTENTIAL CHANGES CONSIDERED TO BE A MAJOR OR MINOR MODIFICATION OR JUST AN AMENDMENT? HOW DOES THAT WORK? TYPICALLY, DEPENDING ON THE SCOPE, YOU KNOW, WHETHER IT'S A MAJOR OR A MINOR, IF THERE'S ANY REAL SUBSTANTIVE CHANGE TO IT, THEN THAT WOULD HAVE TO COME BEFORE THE P&Z AND THE BOARD.
>> THE OTHER THING I HAVE, I JUST OPEN IT UP FOR DISCUSSION, PROBABLY MORE ON THE BOARD, MAYBE WITH P&Z ALSO IS THE TIMELINESS OF GETTING CODE ENFORCEMENT VIOLATIONS COMPLETED.
I'VE GOT A NUMBER OF THEM IN MY AREA THAT HAVE GONE ON FOR A YEAR, 14, 15 MONTHS, FROM THE TIME THAT THEY WERE FOUND TO BE IN VIOLATION TO WHEN WE THINK WE MIGHT EVEN BE STARTING TO MAKE SOME PROGRESS RIGHT NOW.
I THINK THERE NEEDS TO BE SOME DEVELOPMENT OF STANDARDS ON FOR OUR INSPECTORS WHEN THEY GO OUT, THAT IF THERE ISN'T A CERTAIN AMOUNT OF COMPLETION OF CORRECTIVE ACTION BY A CERTAIN TIME, IT GOES TO HEARING.
I HAD ONE STARTED JUNE LAST YEAR.
I THINK IT JUST WENT TO HEARING LAST MONTH.
JUNE OF 23, THE PERSON WAS FOUND A VIOLATION AND IT WAS SEPTEMBER OF THIS YEAR WHEN THEY FINALLY WENT TO HEARING. THAT'S FAR TOO LONG.
I HAVE TOO MANY PEOPLE THAT ARE NEIGHBORS THAT ARE COMPLAINING TO ME.
WHY AREN'T YOU DOING SOMETHING? THE COUNTY'S NOT DOING ANYTHING. THEY'RE WORTHLESS.
I'VE EVEN HAD THEM CALL ME AND SAY, I DON'T WANT TO EVER TALK TO YOU AGAIN.
BECAUSE YOU'RE NOT GOING TO DO ANYTHING.
WHAT IS OUR PROPOSAL TO MOVE FORWARD AND MAYBE BUILD SOME STANDARDS? WHEN OUR INSPECTORS GO OUT, THEY KNOW THAT IN 60 DAYS, IF YOU DON'T HAVE A CERTAIN AMOUNT OF CORRECTIVE ACTION TAKEN, WE'RE GOING TO MOVE YOU ON TO THE HEARING PROCESS.
>> YEAH, AND SUPERVISOR OBERG, I APPRECIATE YOU BRINGING THAT UP, TOO, AND THAT'S A CONVERSATION THAT I'VE HAD WITH A NUMBER OF MEMBERS OF THE BOARD AS WELL.
THAT IS A GOOD TOPIC FOR DISCUSSION BECAUSE THAT IS THE DIRECTION THAT WE'RE GOING RIGHT NOW IS WHAT IS THAT DEFINITION OF SUBSTANTIVE CHANGE OR SUBSTANTIVE PROGRESS.
OVER TIME, IT'S THE PENDULUM HAS SWUNG ONE WAY OR THE OTHER.
THE DIRECTION AT THE PANDEMIC WAS, WE NEED TO BE A LITTLE BIT MORE LENIENT WITH PEOPLE AND ALLOW THEM TIME BECAUSE OF THE CIRCUMSTANCES AROUND THE PANDEMIC.
NOW THAT WE'RE ON THE OTHER SIDE OF THE PANDEMIC, THAT PENDULUM IS SWINGING BACK AGAIN TO WHERE WE NEED TO TAKE STRONGER ENFORCEMENT ACTION.
THAT'S THE DIRECTION RIGHT NOW THAT WE ARE TAKING AND THAT WE'VE DIRECTED OUR LAND USE, FOLKS, IS TO REALLY, IF WHAT IS SUBSTANTIVE PROGRESS, IF THERE'S JUNK ON THE PROPERTY, AFTER 30 DAYS, HALF OF THAT JUNK HAS TO BE GONE, OR THERE HAS TO BE A VERY GOOD EXCUSE AS TO WHY THEIR JUNK ISN'T CLEANED UP, SOMETHING LIKE THAT.
THE OTHER SIDE OF THAT COIN TOO IS STAFFING LEVELS AT THIS POINT, THE AMOUNT OF REALLY THE WORKLOAD THAT WE'VE THAT WE'RE SEEING NOW, THE REPORTS THAT ARE COMING IN THAT ARE BEING SUBMITTED TO US.
REALLY SPIKED UP DURING THE PANDEMIC AND HASN'T REALLY DECREASED AGAIN.
WE ARE LOOKING AT AN INCREASE, MAKING A PROPOSAL TO INCREASE OUR STAFF LEVELS IN THE LAND USE UNIT WITH THIS NEXT BUDGET.
I THINK YOU'VE PROBABLY HEARD THAT FROM THE COUNTY MANAGER AS WELL,
[02:45:02]
BUT THOSE ARE SOME CONVERSATIONS THAT WE'RE GOING TO BE HAVING ABOUT OUR LAND USE UNIT HERE AS WE APPROACH THE BUDGET SEASON.>> WELL, I THINK THAT'S A GOOD CONVERSATION, MR. CHAIRMAN TO HAVE, BECAUSE I'VE SEEN JUSTIN IN MY AREA IN DISTRICT 3 ALONE, AN INCREASE OF BAD NEIGHBORHOOD BEHAVIOR OR BAD NEIGHBOR BEHAVIOR.
WE HAVE TWO ON OUR SIDE OF THE MOUNTAIN.
THAT'S CODE ENFORCEMENT OFFICERS, AND THAT'S JUST NOT ENOUGH.
>> WHEN WE THINK ABOUT THAT, TOO, AGAIN, SIX CODE ENFORCEMENT OFFICERS, FOR THE ENTIRE COUNTY, THE SIZE OF MASSACHUSETTS.
THAT'S PRETTY LOOKING AT 2000 COMPLAINTS THAT WE RECEIVE ANNUALLY, YOU KNOW, IF YOU DO THE MATH AND DIVIDE EACH OF THOSE COMPLAINTS UP BETWEEN SIX STAFF MEMBERS, THAT'S A PRETTY SUBSTANTIAL WORKLOAD THAT EACH OF THEM CARRIES.
AGAIN, THOSE ARE THE CHALLENGES THAT WE'RE GOING TO BE DISCUSSING HERE IN THE NEAR FUTURE.
>> I WOULD SAY ALSO THAT WHEN I'M OUT DRIVING THROUGH SOME OF MY COMMUNITIES, IT'S OBVIOUS THAT THERE'S A LOT OF PEOPLE THAT ARE IN VIOLATION, BUT THEY HAVEN'T BEEN REPORTED BY A NEIGHBOR OR SOMEBODY AND I KNOW WE'RE COMPLAINT DRIVEN.
I GUESS I CAN BE A COMPLAINANT, TOO, AND IN SOME CASES I HAVE.
BUT I'VE HAD SOME SITUATIONS WHERE SOMEBODY COMPLAINTS ABOUT THEIR NEIGHBOR, AND SO OUR CODE ENFORCEMENT PERSON GOES OUT AND CITES THAT PERSON.
BUT THEN RIGHT ACROSS THE STREET IS SOMEBODY ELSE IS ALSO IN VIOLATION, BUT NOBODY TALKED ABOUT THEM.
SOMETIMES I THINK OUR CODE ENFORCEMENT PEOPLE NEED TO MAKE SURE THAT MAYBE THEY'RE APPLYING THINGS EVENLY IN THAT AREA SO THAT BECAUSE I'VE HAD THEM SAY, WELL, THIS GUY OVER HERE IS JUST AS BAD AS I AM, AND YOU DIDN'T DO A THING ABOUT THAT PERSON.
I THINK YOU NEED TO LOOK AT MAYBE THERE'S A METHOD OF LOOKING AT THAT AND SAYING, OKAY, THIS GUY'S OVER HERE JUST AS BAD, I NEED TO GO OVER THERE AND TALK TO THEM TOO BECAUSE THEY'VE GOT TRASH OR THEY'VE GOT EXCESSIVE WEEDS OR SOMETHING.
I THINK IT'S JUST GOING TO BE MAKE THE PROCESS LOOK MORE FAIR.
>> I APPRECIATE THAT COMMENT, THANK YOU.
YEAH. I'LL MAKE A NOTE OF THAT.
>> ANYTHING ELSE? NO, WE'RE ADJOURNED. THANK YOU.
>> BEFORE 12:00.
* This transcript was compiled from uncorrected Closed Captioning.