[11. Library District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Free Library District and following consideration of this item, will reconvene as the Board of Supervisors - Approve a one-year extension to an existing agreement with the Prescott Historical Society in the amount of $35,000.00, to partially fund the archivist position at the Sharlot Hall Museum. YC Contract No. 2018-202A6 (District 1 - Supervisor Oberg)]

>> I SURE AM. CAN YOU GUYS HEAR ME OKAY? THANK YOU FOR THE QUESTION, SUPERVISOR MICHAELS.

WE'VE HAD AN AGREEMENT, I BELIEVE, SINCE 2008, WITH THE CHARLOTTE HALL MUSEUM TO HELP PAY FOR A PORTION OF THEIR ARCHIVIST.

THEIR ARCHIVIST WORKS AT THE LIBRARY, WHICH CHARLOTTE HALL DOES HAVE A LIBRARY, AND THEY DO A LOT OF WORK BOTH FOR THE PRESCOTT AREA AND THE COUNTY AS A WHOLE IN ARCHIVING AND PRESERVING INFORMATION.

SO THIS PARTICULAR AGENDA ITEM HELPS FUND THAT POSITION TO THE TUNE OF $35,000.

>> I APPRECIATE THAT EXPLANATION.

I THINK IT'S REALLY IMPORTANT TO KNOW HOW RELEVANT THIS ARCHIVIST IS FOR THE ENTIRE COUNTY AND WHAT A WONDERFUL RESOURCE WE HAVE.

MR. CHAIRMAN, WITH THAT, I WOULD MOVE FOR US TO ACCEPT THIS ITEM NUMBER 11.

>> VOTE IS UNANIMOUS. THANK YOU.

MOVING ON TO ACTION ITEMS,

[1. Board of Supervisors - Discussion and possible action regarding legislative updates. ]

DISCUSSION AND POSSIBLE ACTION REGARDING LEGISLATIVE UPDATES. MR. THOMPSON.

>> GOOD MORNING, MR. CHAIRMAN, VICE CHAIR, MEMBERS OF THE BOARD.

I WILL BE VERY BRIEF THIS MORNING WITH MY UPDATE, BECAUSE AS WE KNOW, THE LEGISLATURE IS NOT TOO ACTIVE AT THIS POINT.

SO ONE ITEM TO BRING TO YOUR ATTENTION IN REGARDS TO THE LEGISLATURE'S ACTIVITY.

IT HAS BEEN LIMITED AT THIS POINT IN THE SESSION TO ONE ISSUE RIGHT NOW.

WE KNOW BUDGET IS STILL TO COME, BUT THE ONE ISSUE IS REVOLVING AROUND HOUSE CONCURRENT RESOLUTION OR HCR 2060, WHICH DEALS WITH THE BORDER, BENEFITS, FENTANYL, ILLEGAL ENTRY, AND A NUMBER OF OTHER ITEMS. I WON'T GO INTO ALL OF THOSE THIS MORNING.

IF ANYONE'S GOT INTEREST ABOUT THAT, IT'S NOW BEEN AMENDED.

THIS IS THE SINGLE TOPIC THAT THEY ARE DEALING WITH RIGHT NOW.

WE WILL CONTINUE TO SEE HOW THAT PLAYS OUT YET THIS WEEK.

THE ONLY OTHER ITEM I WANT TO BRING TO YOUR ATTENTION, AND THANK YOU CHAIRMAN FOR MAKING SURE THAT I HAD IT ON MY TO-DO LIST, IS A REMINDER OF THE UPCOMING COUNTY SUPERVISORS ASSOCIATION LEGISLATIVE POLICY CONFERENCE THAT WILL BE HELD MONDAY, OCTOBER 7TH THROUGH WEDNESDAY, OCTOBER 9TH.

IT'S HOSTED BY PINAL COUNTY THIS YEAR AND CSA HAS SENT OUT THEIR REQUEST FOR LEGISLATIVE PROPOSAL.

HOPEFULLY, EACH OF YOU HAVE RECEIVED THAT.

I WOULD NOTE THEY ARE DUE BACK BY AUGUST 5TH.

I WILL BE SENDING OUT SOME COMMUNICATIONS SO IN THE EVENT, ANY OF YOU HAVE SOMETHING, YOU'RE INTERESTED IN US SUBMITTING THIS YEAR, I CAN WORK WITH YOU TO COORDINATE THAT AND MAKE SURE WE GET THOSE SUBMITTED IN A TIMELY MANNER.

WITH THAT, MR. CHAIRMAN, THAT CONCLUDES MY COMMENTS.

>> I JUST WANTED TO COMMENT ON THE LEGISLATIVE SIDE OF IT, I BELIEVE THE BILL NUMBER IS 2865, WHICH IS A HOUSE BILL THAT WAS INTRODUCED AND THE GOVERNOR DID SIGN.

IT HAD TO DO WITH SOME CHANGES IN REGULATIONS PERTAINING TO MINES AND RESIDENTIAL AREAS.

IT'S NOW GIVING US A LARGER DISTANCE FROM THE RESIDENTIAL AREA, AS WELL AS THE ABILITY FOR ELECTED OFFICIALS TO MAKE COMMENT TO THE COMMISSIONER.

IF SOMEONE WAS OUT THERE AND WANTED TO COMMENT DIRECTLY TO THE COMMISSIONER, THAT'S FINE, BUT ACTUALLY, THE ONLY ONES YOU CONSIDER WILL BE THOSE THAT COME FROM ELECTED BODIES.

>> THANK YOU FOR NOTING THAT.

>> ONE OTHER THING, ARTAC FROM SIMPOARTAC WE'RE GOING TO HAVE A MEETING HERE COMING UP.

WE WANT TO MAKE EVERYBODY AWARE OF THE FACT

[00:15:03]

THAT THE GOVERNOR HAS NOT SIGNED ANY BILLS IN REGARDS TO TRANSPORTATION THAT I'M AWARE OF AND THAT RIGHT NOW IT WOULD APPEAR THAT EVEN ADOT IS NOT FUNDED.. WE DON'T KNOW WHERE THIS IS GOING, BUT WE'RE RELATIVELY SURE THAT THERE WILL BE NO MONEY FOR NEW TRANSPORTATION ROUTES, PROBABLY JUST ENOUGH TO KEEP THE POTHOLES AWAY. ANYWAY.

>> IF I MAY, MR. CHAIRMAN, AGAIN, THANK YOU FOR THAT COMMENT. AS YOU AND I TALKED.

I THINK SIMPO AND ARTAC ARE BOTH ALREADY STARTING TO REGROUP TO TRY FOR NEXT YEAR BECAUSE THIS YEAR LOOKS LIKE WE'RE NOT GOING TO YIELD TOO MUCH IN TERMS OF NEW SPENDING.

>> CORRECT.

>> MR. CHAIRMAN, IF I MAY.

MR. THOMPSON, TWO THINGS JUST OF RELEVANCE TO KNOW ABOUT.

KAVANAGH HAS NOW AMENDED LANGUAGE FOR HB 2244, WHICH IS, AS YOU KNOW, THE MEAT LABELING PACKAGE, AND IT APPEARED TO PASS WITHOUT ANY FEEDBACK.

I THINK THAT'S GOING TO BE GOOD NEWS AND HOPEFULLY, WE'LL GET THAT SIGN SO WE ACTUALLY KNOW WHAT WE'RE EATING. WON'T THAT BE FUN? THEN WITH RESPECT TO FUNDING FOR OUR LAW ENFORCEMENT RELATIVE TO HOVS, THE STATE PARKS HAS DETERMINED THAT WITHOUT 1176, THOUGH IT WAS UNANIMOUSLY SUPPORTED OUT OF APPROPRIATIONS, THAT THEY WILL ALSO WORK VERY HARD WITH THE LAW ENFORCEMENT SHERIFF BODIES TO MAKE SURE THAT APPLICATIONS FOR FUNDING ARE MUCH EASIER AND LAST FOR A LONGER PERIOD OF TIME, MORE LIKE THREE TO FIVE YEARS, INSTEAD OF HAVING TO COME BACK TO THE WELL EVERY YEAR.

MOREOVER, THE FUND IS GOING TO BE NOW MADE KNOWN TO THOSE WHO ARE NEGATIVELY IMPACTED BY OHV DAMAGE SO THAT THEY CAN SEEK FUNDS FOR MITIGATION ON THEIR RANCHES, OR ON THEIR RESIDENTS, ROADS, WHATEVER THE NEGATIVE IMPACT IS, AND THAT'S JUST HUGE, AS WELL AS MANDATORY EDUCATION ON IT.

GOT THOSE THREE THINGS DONE WITHOUT HAVING TO ACTUALLY GET THE LEGISLATIVE WORK DONE.

>> DO WE KNOW IF THE GOVERNOR IS GOING TO SIGN THESE BILLS OR NOT?

>> MY UNDERSTANDING IS YES.

>> WE'LL KEEP AN EYE ON THEM AND SEE WHEN THEY ARE.

>> THANK YOU.

>> THANK YOU. MOVING ON TO STUDY SESSION ADULT PROBATION PRESENTATION OF THE FIVE-YEAR STRATEGIC PLAN FOR '24-'29 OF THE YAVAPAI COUNTY ADULT PROBATION DEPARTMENT.

DID I SKIP OVER YOU?

>> MR. CHAIR, I THINK YOU FORGOT ME.

>> PUBLIC WORKS. THAT'S RIGHT.

[1. Public Works - Hearing to approve a water service Franchise Agreement with Bradshaw Water Company, Inc. YC Contract No. 2024-150 (District 2 - Supervisor Gregory; District 5 - Supervisor Mallory)]

APPROVE A SEWER SERVICE FRANCHISE AGREEMENT WITH BRADSHAW WATER DISTRICT, BECAUSE HEARINGS IS ON ONE PAGE, AND THEN THE VERBIAGE IS ON THE NEXT PAGE.

>> BUT YOU'RE UNSURE.

>> I WILL BE BRIEF, I PROMISE.

>> THERE YOU GO.

>> GET BRYAN UP HERE VERY SHORTLY.

THIS IS A HEARING FOR THE RENEWAL OF AN EXISTING WATER FRANCHISE AGREEMENT WITH THE BRADSHAW WATER COMPANY.

THIS WATER COMPANY HAS AREAS THAT RESIDE BOTH WITHIN DISTRICTS 2 AND 5, IN SUPERVISOR GREGORY'S AND SUPERVISOR MALLORY'S DISTRICTS.

THIS, AS YOU HEAR THESE OFTEN FROM ME, IS JUST RENEWAL OF AN EXISTING WATER FRANCHISE AGREEMENT.

IT ALLOWS THIS WATER COMPANY TO OPERATE THEIR FACILITIES WITHIN THE YAVAPAI COUNTY RIGHT OF WAY.

THAT'S ALL WE'RE APPROVING TODAY.

ANY OTHER MATTERS SURROUNDING THIS WATER COMPANY ARE ALL GOVERNED BY THE ARIZONA CORPORATION COMMISSION.

WE DID TAKE THIS APPLICATION IN, THIS BOARD ACCEPTING THE APPLICATION LAST MONTH ON APRIL 17TH, AND WE SET THE HEARING DATE TODAY.

WE'VE MET ALL PUBLICATION REQUIREMENTS ASSOCIATED WITH THIS HEARING DATE TODAY.

JUST FOR EDIFICATION, THIS UTILITY HAS BEEN OPERATING SINCE 1985.

THEY CURRENTLY HAVE ABOUT 225 CUSTOMERS OR RESIDENCES THAT THEY SERVE.

THIS IS A SCHEMATIC OF A MAP THAT WAS PROVIDED BY THE WATER COMPANY.

IT SHOWS A COUPLE OF SECTIONS THAT THEY OPERATE WITHIN, ON THE EAST SIDE OF 69, SOUTHEAST OF DIAMOND VALLEY.

THIS SECTION HERE, WHICH IS ONE OF THE TWO SHOWN IN THIS MAP, THIS ZOOMS IN, SHOWS A LOT SPLIT AREA THAT THIS SERVES.

THEY GET THEIR PERMITS ON TIME.

WE WORK WITH THEM ON A FAIRLY REGULAR BASIS WHEN THEY NEED TO DO WORK ON OUR ROADS, AND IT IS MY RECOMMENDATION YOU GO AHEAD AND APPROVE THIS.

>> CHAIRMAN, I'LL MAKE A MOTION TO APPROVE THIS.

[00:20:03]

>> I'LL SECOND THAT.

>> SECONDED BY SUPERVISOR GREGORY.

ALL IN FAVOR. [OVERLAPPING] AYE.

>> AYE.

>> ENSURE THAT IS UNANIMOUS, PLEASE. THANK YOU.

>> THANK YOU.

>> NOW MOVING ON TO STUDY SESSION.

[1. Adult Probation - Presentation of the five-year Strategic Plan (2024-2029) of the Yavapai County Adult Probation Department.]

ADULT PROBATION, PRESENTATION OF YOUR FIVE-YEAR STRATEGIC PLAN FOR '24, '29.

>> GOOD MORNING, CHAIRMAN BROWN, VICE CHAIR MICHAELS, HONORABLE MEMBERS OF THE BOARD.

MY NAME IS BRYAN PRIETO, AND I HAVE THE PLEASURE OF BEING THE CHIEF OF THE YAVAPAI COUNTY ADULT PROBATION DEPARTMENT.

ADULT PROBATION IS VERY HAPPY WITH THE OPPORTUNITY AND VERY PROUD OF THE PRODUCT THAT WE WILL BE PRESENTING TO YOUR BOARD THIS MORNING, AS WELL AS WALKING THROUGH THE PROCESS OF HOW WE GOT TO THIS STUDY SESSION THIS MORNING.

FOR OUR PART, WHAT WE WILL DO IS WE WILL REVIEW SOME OF THE KEY EVENTS THAT LED UP TO THE CONCLUSION THAT A LONG-TERM ROADMAP FOR ADULT PROBATION WAS REALLY NECESSARY.

THEN WE'LL WALK THROUGH THE STEPS, AND FINALLY, KEY IN ON SOME OF THE FOCUS AREAS THAT WERE ESTABLISHED BASED ON NOT ONLY INTERNAL FEEDBACK, BUT CERTAINLY EXTERNAL STAKEHOLDER FEEDBACK THAT THE DEPARTMENT RECEIVED.

I'M JOINED, AND I'M SO FORTUNATE TO BE JOINED THIS MORNING BY TWO VERY IMPORTANT PEOPLE.

THE FIRST IS THE YAVAPAI COUNTY ADULT PROBATION DEPARTMENT PROJECT MANAGER AND THE INDIVIDUAL THAT SERVED AS THE STRATEGIC PLANNING COMMITTEE CHAIR FOR THE ORGANIZATION, KRISTIE PECK.

THE OTHER VERY KEY AND IMPORTANT INDIVIDUAL IS THE DEPARTMENT'S BUSINESS MANAGER AND INDIVIDUAL WHO SERVED AS THE VICE CHAIR OF THE STRATEGIC PLANNING COMMITTEE, ANDREW SAWYER.

FOR MY PART, WHAT I'LL DO IS I'LL WALK THROUGH AND REVIEW SOME OF THE KEY EVENTS THAT WERE HAPPENING AT THE TIME, AND THEN I'LL TURN THE MIC OVER TO BOTH KRISTIE AND ANDREW SO THAT THEY CAN PROVIDE YOUR BOARD WITH THEIR UNIQUE PERSPECTIVE, ABOUT NOT ONLY THE IMPORTANCE OF THE STRATEGIC PLANNING PROCESS, BUT THE STEPS THAT WERE TAKEN TO ULTIMATELY CONCLUDE IN WHAT THE BOARD HAS TODAY, AND AN ELECTRONIC VERSION IS ALSO AVAILABLE TO THE PUBLIC OF THAT PRODUCT, THE YAVAPAI COUNTY ADULT PROBATION DEPARTMENT STRATEGIC PLAN, 2024, 2029.

IF THERE AREN'T ANY INITIAL QUESTIONS FROM THE CHAIR, VICE CHAIR, OR THE BOARD, I'LL GO AHEAD AND BEGIN WITH THE PRESENTATION PORTION.

>> I DON'T HAVE ANY AT THIS TIME.

IT DOESN'T APPEAR TO BE ANY. GO AHEAD, BRYAN.

>> VERY GOOD. THANK YOU, CHAIR. AT THE TIME, THROUGHOUT FISCAL YEAR 2022 AND 2023, ADULT PROBATION FACED A NUMBER OF CHALLENGES, AMONG THEM, BUT NOT LIMITED TO UNSTABLE STATE FUNDING, AND THE INABILITY TO HIRE AND RETAIN QUALIFIED STAFF MEMBERS, AND ULTIMATELY, BECAUSE OF THIS, INSUFFICIENT RESOURCES TO MAINTAIN THE REQUIRED 65:1 CLIENT RATIO.

IT HIT A FEVER PITCH TOWARDS THE CONCLUSION OF 2022, WHERE THE ARIZONA SUPREME COURT, ON BEHALF OF THE JUDICIAL BRANCH, NAMELY, CHIEF JUSTICE ROBERT BRUTINEL SIGNED IN TO EFFECT ADMINISTRATIVE ORDER NUMBER 2022-110 ON SEPTEMBER 19TH OF 2022, DECLARING AN ADULT PROBATION SUPERVISION CRISIS.

IN SO DOING, CHIEF JUSTICE BRUTINEL ORDERED ALL PRESIDING JUDGES AND CHIEF PROBATION OFFICERS IN EIGHT DIFFERENT COUNTIES, YAVAPAI BEING ONE, TO DO THREE THINGS.

THE FIRST WAS TO REVIEW ALL CASES TO DETERMINE THE APPROPRIATE LEVELS OF SUPERVISION.

NUMBER 2, TO UTILIZE SUPERVISORS, OR COMBINED CASE LOADS AS NEEDED, TO ULTIMATELY GET DOWN TO THE 65:1 SUPERVISION RATIO, AND ULTIMATELY, NUMBER 3 WAS TO USE ANY MEANS POSSIBLE.

MOVING BACK TO THE FIRST BULLET.

WHAT THAT MEANT WAS THE PRESIDING JUDGES AND ADULT CHIEFS WERE TO ASSESS EVERY CASE THAT WAS BEING MANAGED LOCALLY, AND CERTAINLY WE DID THAT ANALYSIS HERE IN YAVAPAI COUNTY, FOR TWO DISTINCT PURPOSES.

ONE, TO DETERMINE, ARE THERE ANY CASES CURRENTLY BEING MANAGED THAT CAN BE EITHER TERMINATED EARLY OR REDUCED DOWN TO A LOWER LEVEL OF SUPERVISION, SO THAT EFFORTS COULD BE FOCUSED ON THE HIGHER RISK OFFENDERS? THEN ON THE FLIP SIDE OF THAT SAME COIN, WERE THERE ANY CLIENTS THAT WERE NOT DRIVING ANY BENEFIT FROM LOCAL PROBATION SUPERVISION?

[00:25:03]

IF THAT WERE THE CASE, THEN THERE WAS GOING TO BE AN ACCELERATED PROCESS OF TRYING TO GET THESE INDIVIDUALS OFF TO PRISON.

THOSE WERE THE KEY STEPS THAT THE EIGHT COUNTIES WERE DIRECTED TO EXERCISE.

ULTIMATELY, AND DESPITE THE FACT THAT ADULT PROBATION HERE IN YAVAPAI COUNTY NOT ONLY GOT DOWN TO 65:1, WE EXCEEDED THAT MARK, AND WE GOT TO COMPLIANT SERVICE-LEVEL DELIVERY, WHICH WAS FANTASTIC.

HOWEVER, WE STILL HAD TO DEAL WITH THE ONGOING FUNDING CHALLENGES.

I DON'T HAVE TO TELL YOUR BOARD, WE STILL HAD TO DEAL WITH THE CHALLENGES OF NOT ONLY RECRUITING, BUT HIRING, TRAINING, AND RETAINING THE QUALIFIED STAFF, AND AS A RESULT, BECAUSE MULTIPLE PEOPLE WHO ALREADY HAD FULL-TIME JOBS HAD TO MIX UP AND SPLIT THEIR TIME TO DO OTHER FUNCTIONS.

WE CERTAINLY DIDN'T HAVE THE RESOURCES TO DEAL WITH NOT ONLY THE EXISTING CHALLENGES, BUT THE CHALLENGES WE KNEW WERE COMING IN THE FUTURE. IT WAS CLEAR.

THIS ORGANIZATION NEEDED A DIFFERENT WAY TO THINK ABOUT HOW IT WAS DELIVERING SERVICES.

IT NEEDED A LONG-TERM ROADMAP, AND FORTUNATELY, WITH THE [NOISE] SUPPORT OF THIS BOARD, ON JUNE 21ST, 2023, THE BOARD APPROVED ADULT PROBATION TO ENTER INTO A SERVICE CONTRACT WITH THE COREY GROUP.

THE COREY GROUP, WITH THEIR ASSISTANCE, WERE ABLE TO ACCOMPLISH THREE KEY AND SPECIFIC TASKS.

CONDUCT AN ORGANIZATIONAL ANALYSIS.

FROM THAT ANALYSIS, DEVELOP GOALS FOR THE ORGANIZATIONAL ROADMAP, I.E., THE STRATEGIC PLAN, AND THEN ULTIMATELY BRING IT BACK TO YOUR BOARD AND TO THE PUBLIC FOR DISTRIBUTION.

THAT IS WHERE WE ARE TODAY.

WHAT I'D LIKE TO DO IS NOW TURN THE MIC OVER SO THAT KRISTIE AND ANDREW CAN PROVIDE THEIR UNIQUE PERSPECTIVES.

>> GOOD MORNING.

>> GOOD MORNING, CHAIRMAN BROWN, AND VICE CHAIR MICHAELS, AND REMAINING MEMBERS OF THE BOARD.

MY NAME IS KRISTIE PECK. I AM THE PROJECT MANAGER AT ADULT PROBATION DEPARTMENT.

TODAY I'M GOING TO BE GOING OVER THE DEVELOPMENT OF OUR STRATEGIC PLAN.

BUT BEFORE I DIVE INTO THOSE SLIDES, I DID WANT TO GIVE JUST A QUICK OVERVIEW OF WHAT STRATEGIC PLANNING IS, FOR THOSE WHO ARE LISTENING IN WHO MAY NOT HAVE THAT KNOWLEDGE.

STRATEGIC PLANNING PROVIDES THE STRUCTURE TO MAKE DAY-TO-DAY DECISIONS FOR YOUR ORGANIZATION.

IT CREATES A CLEAR DIRECTION, AND IT ALLOWS FOR YOU TO IDENTIFY YOUR OBJECTIVES AND MAP OUT SHORT-TERM OBJECTIVES TO HELP YOU MEET THOSE.

ESSENTIALLY, STRATEGIC PLANNING IS A ROADMAP.

IT CLEARLY DEFINES WHERE YOU ARE AND WHERE YOU WANT TO BE.

IT ALLOWS YOU TO CLEARLY DEFINE YOUR LONG-TERM OBJECTIVES BY MAPPING OUT YOUR SHORT-TERM GOALS.

IT'S IMPORTANT TO KNOW THAT WHEN YOU DEVELOP A STRATEGIC PLAN, THAT IT'S A LIVING BREATHING DOCUMENT, THAT HAS PRIORITIES THAT WILL HAVE TO CHANGE AS YOUR ENVIRONMENT DOES.

WE WERE FORTUNATE TO HAVE THE COREY GROUP WORKING ALONGSIDE US.

WE STARTED WITH A SYSTEM ANALYSIS AND THEN WE ENGAGED IN A RIGOROUS BUT A CLEARLY DEFINED PROCESS OVER A PERIOD OF SIX MONTHS.

WE DEVELOPED OUR PLAN, WHICH WILL GUIDE US OVER THE NEXT 3-5 YEARS, AND IT WILL HELP ADVANCE OUR ABILITY TO POSITIVELY IMPACT BEHAVIOR CHANGE WITH OUR CLIENTS, WHICH WILL IN TURN IMPROVE COMMUNITY SAFETY AND WELL-BEING.

IT WAS VERY IMPORTANT TO OUR STRATEGIC PLAN THAT WE MAINTAINED MOMENTUM.

WE WANTED A COMMITTEE DEVOTED TO ITS INCEPTION AND TO KEEPING THAT MOMENTUM MOVING FORWARD.

BUT MOST IMPORTANT, TO HAVE A COMMITTEE OF PEOPLE FROM A GRASSROOTS PERSPECTIVE.

WE DID NOT WANT A COMMITTEE THAT WAS BUILT FROM THE TOP DOWN.

WE HAD A DIVERSE TEAM WITH MEMBERS FROM ALL LEVELS AND OFFICE LOCATIONS WHO HAD SKIN IN THE GAME.

THEY WANTED THE PLAN TO BE SUCCESSFUL BECAUSE IT WAS THEIR PLAN.

ALSO IMPORTANT WAS TO OBTAIN FEEDBACK, NOT ONLY FROM OUR STAFF, BUT FROM OUR COMMUNITY PARTNERS, OUR CLIENTS, AND OUR STAKEHOLDERS.

ACTUALLY, AT THIS TIME, I'D LIKE TO SAY THANK YOU TO OUR BOARD MEMBERS, CHAIRMAN BROWN, VICE CHAIR MICHAELS, AND TO EACH ONE OF YOU SITTING HERE TODAY FOR PROVIDING YOUR CRITICAL FEEDBACK.

BY ENGAGING IN THOSE DIVERSE PERSPECTIVES LIKE YOURS, WE WERE ABLE TO IDENTIFY CRITICAL ISSUES AS WELL AS OPPORTUNITIES AND POTENTIAL BARRIERS IN THE DEVELOPMENT OF OUR STRATEGIC PLAN.

IT'S ALSO REALLY IMPORTANT TO NOTE AT THIS STAGE, THE TRUST.

THE TRUST IT PLAYS A KEY ROLE.

TRUST THAT ONLY OUR STAFF GAVE US, BUT STAFF FROM EACH INDIVIDUAL AND ORGANIZATION THAT WE HEARD THEM.

WE HEARD THEIR FEEDBACK AND THAT WE WILL INCORPORATE THAT INTO OUR PLAN AS WE MOVE FORWARD.

WITH THE HELP OF THE COREY GROUP,

[00:30:01]

WE COMPLETED A COMPREHENSIVE DIVE INTO OUR DEPARTMENT.

WE REVIEWED POLICIES AND PROCEDURES, STATISTICAL REPORTS, FINDING FROM OUR STAFF SURVEYS, FOCUS GROUPS, ONE ON ONE INTERVIEWS, AND MORE.

WE TOOK OUR IN HOUSE FINDINGS, AND WE COUPLED THAT WITH OUR EXTERNAL FINDINGS TO GUIDE US AS WE DEVELOPED OUR PLAN.

OUR MISSION, OUR VISION, OUR GUIDING PRINCIPLES, AND THAT INFORMATION ALSO LED TO THE IDENTIFICATION OF FOUR KEY FOCUS AREAS, WHICH FORMED THE FOUNDATION OF OUR PLAN.

ANDREW WILL BE PRESENTING ON THAT NEXT.

>> MORNING, ANDREW.

>> MORNING, CHAIRMAN BROWN, MEMBERS OF THE BOARD, ANDREW SAWYER, ADULT PROBATION BUSINESS MANAGER.

AN IMPORTANT ASPECT OF THIS PROCESS WAS THE DEVELOPMENT AND REVISION OF OUR DEPARTMENT'S MISSION, VISION, AND GUIDING PRINCIPLES.

OUR VISION IS SIMPLE YET POWERFUL, SAFER COMMUNITIES THROUGH OPPORTUNITIES FOR POSITIVE CHANGE.

WE BELIEVE THAT BY PROVIDING AVENUES FOR PEOPLE TO CHANGE THEIR LIFE AND DEVELOP PRO SOCIAL BEHAVIORS, WE CAN CONTRIBUTE TO THE SAFETY AND WELL BEING OF OUR COMMUNITY AND THE PEOPLE WE SUPERVISE.

OUR MISSION DRIVES EVERY ACTION WE TAKE.

WE'RE COMMITTED TO PROMOTING COMMUNITY SAFETY THROUGH PROACTIVE SUPERVISION AND OPPORTUNITIES FOR POSITIVE CHANGE.

THIS MEANS WE'RE NOT JUST WAITING FOR PROBLEMS TO HAPPEN, WE'RE ACTUALLY WORKING TO PREVENT THEM, PROVIDING SUPPORT, RESOURCES, GUIDANCE TO EMPOWER INDIVIDUALS TO MAKE POSITIVE CHOICES AND CONTRIBUTE TO THE WELL BEING OF THEIR COMMUNITIES.

FINALLY, OUR GUIDING PRINCIPLES SERVE AS THE COMPASS, GUIDING US ALONG THIS JOURNEY.

WE'RE DEDICATED AND PROFESSIONAL STAFF, DRIVEN BY ACCOUNTABILITY, INNOVATION, INTEGRITY, AND RESPECT FOR ALL.

THE NEXT PART OF THE STRATEGIC PLAN WAS THE DEVELOPMENT OF OUR GOALS AND OBJECTIVES.

THIS PROCESS RESULTED IN FOUR MAJOR GOAL AREAS, WORKFORCE, COMMUNICATION, DATA, AND SUPERVISION.

AS YOU CAN SEE, THEY'RE PRIORITIZED ONE THROUGH FOUR, AND WHILE THIS WAS THE INITIAL PRIORITIZATION OF OUR COMMITTEE, IT'S IMPORTANT TO NOTE THAT EACH OF THESE IS VERY IMPORTANT TO THE OVERALL SUCCESS OF THE PLAN, AND WE WILL BE WORKING ON ALL OF THESE SIMULTANEOUSLY AS WE GO.

OUR FIRST GOAL WORKFORCE AIMS TO FOSTER AND MAINTAIN A WELL QUALIFIED AND HIGH FUNCTIONING WORKFORCE THAT IS DEDICATED TO THE SUCCESS OF THE DEPARTMENT.

IT WILL FOCUS ON INSTITUTING INNOVATIVE AND QUALITY TRAINING, INCREASING OPPORTUNITIES FOR ADVANCEMENT, AND EXAMINING THE PROMOTIONAL PROCESS AND CREATING A SUCCESSION PLAN.

THE SECOND GOAL, COMMUNICATION, WE'LL LOOK AT FOSTERING CONSISTENT AND TRANSPARENT COMMUNICATION EFFECTIVELY TO CONVEY THE DEPARTMENT'S GOALS AND VALUES.

IT WILL ESTABLISH REGULAR AND FREQUENT COMMUNICATION, INCREASE THE UNDERSTANDING OF THE DEPARTMENT AND ITS PURPOSE, AND STREAMLINE THE COMMUNICATION PROCESS BETWEEN ADULT PROBATION AND ITS STAKEHOLDERS.

THE AREA OF DATA IS OUR THIRD GOAL.

IT WILL FOCUS ON CREATING A DATA DRIVEN DEPARTMENT, COMMITTED TO CONSISTENT AND INNOVATIVE PRACTICES.

DURING THIS PROCESS, WE'LL IDENTIFY THE DEPARTMENT'S DATA NEEDS, EXPLORE EMERGING TECHNOLOGIES, STANDARDIZE COLLECTION AND STORAGE PRACTICES, AND WE WILL CONSISTENTLY AIM TO SHARE DATA INTERNALLY AS WELL WITH EXTERNAL STAKEHOLDERS.

FINALLY, THE GOAL OF SUPERVISION IS TO PROMOTE SUCCESSFUL CLIENT OUTCOMES THROUGH EFFECTIVE SUPERVISION.

THIS WILL ENTAIL IDENTIFYING WORKFLOW EFFICIENCY OPPORTUNITIES, DISTRIBUTING WORKLOADS EQUITABLY, MATCHING CLIENTS TO THE SERVICES BASED ON THEIR NEEDS, AND RESPONDING TO BOTH PRO SOCIAL AND NON COMPLIANT BEHAVIORS APPROPRIATELY.

IN SUMMARY, OUR STRATEGIC PLAN AIMS TO ENHANCE COMMUNITY SAFETY AND FOSTER POSITIVE LIFE CHANGES.

IT OFFERS A STRUCTURED APPROACH TO ACHIEVING OUR DEPARTMENT'S GOALS EFFICIENTLY AND RESPONSIBLY, DEVELOP COLLABORATIVELY WITH STAFF, COMMUNITY PARTNERS AND STAKEHOLDERS.

IT REFLECTS A SHARED COMMITMENT TO SUCCESS AND MEANINGFUL IMPACT.

EMPHASIZING ADAPTABILITY, THE PLAN REMAINS DYNAMIC TO ADDRESS EVOLVING NEEDS AND CIRCUMSTANCES.

AT THIS TIME, I'D LIKE TO TAKE THE OPPORTUNITY TO TURN THE PRESENTATION BACK OVER TO CHIEF PRIETO TO ANSWER ANY QUESTIONS. THANK YOU.

>> BEFORE WE OPEN THE FLOOR, I FIRST WANT TO THANK THE BOARD FOR THE OPPORTUNITY.

AS YOU CAN TELL, THIS WAS AN IMPORTANT ENDEAVOR, AND IT CERTAINLY TOOK A LOT OF FEEDBACK, NOT JUST AS BOTH KRISTIE AND ANDREW.

I THINK THEY DID A PHENOMENAL JOB.

THANK YOU BOTH FOR PRESENTING THE INFORMATION.

[00:35:02]

AS THEY MENTIONED, THIS WAS NOT A TOP DOWN A PLAN THAT YOU SEE BEFORE YOU.

THIS WAS NOT THE MUSINGS OF SOME PERSON COMING IN NEW, THINKING THAT HE KNEW HOW THINGS OUGHT TO OPERATE.

THIS WAS A GRASSROOTS STAFF LED EFFORT THAT, IT WOULD BE A COLOSSAL WASTE OF TIME IF WE DID NOT DO SOMETHING ABOUT THE FEEDBACK.

THAT SHOWS THE LEVEL OF COMMITMENT THAT WE ARE WILLING TO TAKE ON IN THE NEXT AND MOST ARGUABLY MOST CRUCIAL STEP AND THAT'S IMPLEMENTATION.

AT A FUTURE BOARD DATE, CERTAINLY, ADULT PROBATION WILL BE RE-ENGAGING A CONVERSATION WITH YOUR BOARD TO TALK ABOUT OUR RECOMMENDATIONS ON HOW WE SHOULD ENTER INTO THAT IMPLEMENTATION PHASE, BUT UNTIL THAT POINT, WE'RE VERY HONORED AND PROUD TO HAVE PRESENTED THIS TO YOU AND THE PUBLIC TODAY.

AT THIS POINT, ARE THERE ANY QUESTIONS?

>> MR. GREGORY.

>> I'D JUST LIKE TO SAY THAT GOOD JOB ON THIS.

IT'S IMPORTANT YOUR FUNCTION IN THE COMMUNITY IS A VERY IMPORTANT FUNCTION IN THE COMMUNITY BECAUSE SUPERVISING THOSE INDIVIDUALS ARE OUT ON RELEASE AND GETTING THEM BACK ON TRACK.

IT'S A VERY IMPORTANT PART, IT SAVES THE PUBLIC A TON OF MONEY VERSUS SENDING THOSE PEOPLE TO PRISON, GETTING THEM ON THE RIGHT TRACK TO BE PRODUCTIVE CITIZENS.

IT'S A GOOD THING. THANK YOU, BRYAN, AND GOOD JOB ON YOUR PRESENTATION.

>> THANK YOU.

>> MALLORY.

>> BRYAN, YOU HAD MENTIONED IN THE BEGINNING ABOUT THAT IT WAS A 65:1 RATIO, BUT YOU ALSO MENTIONED THAT YOU HAD EXCEEDED.

I DON'T KNOW IF YOU HAD MENTIONED THAT NUMBER OR NOT, AND I DIDN'T HEAR IT, BUT IF YOU COULD.

>> ABSOLUTELY. ANDREW OFTEN REMINDS ME, WHEN I TALK ABOUT PERFORMANCE.

IT'S A MISNOMER.

WHAT I SHOULD HAVE SAID WAS WHERE YAVAPAI COUNTY WAS UNDER SCRUTINY BECAUSE WE EXCEEDED THE STANDARD EXPECTATIONS.

WE WERE RUNNING CASELOADS AT 72, 75:1, BECAUSE WE JUST DIDN'T HAVE THE PEOPLE, AND WE WERE REQUIRED TO MAINTAIN CASELOADS AT AN AVERAGE CLIENT TO STAFF RATIO AT 65:1.

AFTER WE DID OUR DEEP DIVE AND AFTER WE PUT TOGETHER DIFFERENT WAYS AND FRANKLY, WE REASSESSED OUR NEED TO BE ENGAGED IN OUR CLIENTS LIVES.

WE WERE ABLE TO OFFLOAD AN EXCESS OF 200 CLIENTS, AND TO DATE THEY HAVEN'T RETURNED.

WE'RE RUNNING NOW AT 57:1.

WE'RE WELL BELOW THE MARK, WHICH PERFORMANCE WISE, WE EXCEEDED THE EXPECTATIONS, BUT IN MY DESCRIPTION, I MISSPOKE.

BUT THANK YOU FOR THE QUESTION AND THE COMMENTS.

>> NO, I APPRECIATE THE INFORMATION, AND I AM VERY HAPPY WITH ALL THE RESULTS AND ALL THE HARD WORK YOU'VE DONE.

AS YOU KNOW, WE AS A BOARD ARE ALWAYS HERE TO SUPPORT THIS.

WE WORK TOGETHER AND THAT'S HOW WE MOVE FORWARD TO CREATE A GOOD COMMUNITY.

THANK YOU VERY MUCH.

>> THANK YOU FOR YOUR SUPPORT.

>> MR. ROBERT.

>> CHAIR, I DON'T HAVE ANY QUESTIONS RIGHT NOW.

APPRECIATE THE BRIEFING. THANKS.

>> THANK YOU, SIR.

>> MICHAELS.

>> THANK YOU, MR. CHAIRMAN. WELL, I JUST LOVE IT.

OF COURSE, YOU KNOW I DO WITH MY OD BACKGROUND, AND YOU AND I HAD TO TALK.

WAS IT TWO-PLUS YEARS AGO, SOMETHING LIKE THAT?

>> I DID. YES.

>> YOU WISELY, I SUSPECT CAME TO EVERY BOARD MEMBER AND HAD THAT SAME DISCUSSION, YOU DON'T HAVE A PLAN.

IF YOU GET ON YOUR HORSE AND YOU RIDE OFF IN ALL DIRECTIONS.

I KNOW IT MUST HAVE BEEN A DAUNTING FEAT FOR YOU TO LOOK AT THAT OCEAN TO SWIM AND WONDER WHERE TO BEGIN OR HOW AND YOU'VE DONE A BEAUTIFUL JOB OF A PLAN.

PROOF IS IN THE PUDDING, OF COURSE.

BUT IT'S EXCITING TO THINK ABOUT HOW WE MIGHT AS A BOARD SUPPORT YOU.

I'M JUST REALLY PLEASED THAT WE HAVE THE QUALITY OF THE TEAM THROUGH YOU AND IN YOU THAT WE HAVE FOR OUR COUNTY.

SO THANK YOU AND ONWARD.

>> APPRECIATE YOUR SUPPORT. THANK YOU.

>> MR. CHAIRMAN.

>> I'M NOT DONE.

>> WHEN YOU ARE.

>> GO AHEAD. I'LL LET YOU GO FIRST JUST IN CASE.

>> [LAUGHTER] THANK YOU, SIR. I JUST WANTED TO JOIN WITH THE BOARD TO EXTEND MY THANKS FOR YOU UNDERTAKING THIS PROCESS.

I THINK IT'S CRITICAL TO YOUR OPERATIONS.

ONE THING YOU JUST SAID JOGGED A MEMORY, AND I REALLY APPRECIATE THE FACT THAT YOU WENT THROUGH AND DID

[00:40:01]

AN ANALYSIS OF WHO YOU WERE SUPERVISING AND LOOKING AT THAT.

I SEEM TO RECALL FROM MY PAST SOME RESEARCH INDICATING THERE IS A TIPPING POINT WHERE YOU CAN OVER SUPERVISE AND START TO LOSE SOME OF THE BENEFIT. COULD YOU SPEAK TO THAT?

>> ABSOLUTELY. CORRECT. WHAT COUNTY MANAGER MAURY THOMPSON IS REFERRING TO, AND VERY ASTUTELY, THERE'S A POINT IN TIME WHERE ESPECIALLY DEPENDING ON THE PERSON'S ASSESSED RISK TO RE OFFEND.

IF YOU CONTINUE TO MINGLE.

MINGLE IS A BAD WORD, BUT ASSOCIATE A LOWER RISK INDIVIDUAL OF RECIDIVATING OR RE OFFENDING.

WITH PEOPLE WHO ARE AT A HIGHER RISK OF RE OFFENDING, YOU'RE ACTUALLY POTENTIALLY PROMOTING MORE RE OFFENSE BEHAVIOR.

AND SO PART OF OUR PLAN AND PART OF OUR ROLE IN THE COMMUNITY IS TO RELY ON AN ACTUARIAL ASSESSMENT TOOL THAT'S VALIDATED.

WE DO. WE USE A VALID ACTUARIAL TOOL TO PLACE INDIVIDUALS IN CATEGORIES BASED ON THEIR RECIDIVISM RATE.

IT'S UP TO US TO ENSURE THAT THEY'RE REFERRED TO THE APPROPRIATE SERVICE LEVELS AND DELIVERY, AND WHEN THEY MEET THAT MARK, TYPICALLY, IT'S ABOUT 18 MONTHS.

IF WE CAN GET THEM WHERE THEY DON'T RE OFFEND, THEY'RE BACK ON THEIR FEET AT A PARTICULAR PERIOD OF TIME, WITH SOME RISK, OBVIOUSLY, BAKED IN THERE, WE CAN LET THEM GO, KNOWING THAT WE'VE PUT THEM ON THE RIGHT PATH.

NOW, WE CAN ONLY DO WHAT WE CAN DO.

IT STILL IS UP TO THE INDIVIDUAL. BUT THANK YOU.

>> JUST ONE MORE QUESTION WITH THAT IN MIND.

[NOISE] WHAT WAS YOUR RECIDIVISM OR REOFFENDING RATE WITH THE PAST MODEL?

>> INTERESTINGLY ENOUGH THE ARIZONA SUPREME COURT ON THEIR STATEWIDE WEBSITE AND THE DATA THAT'S RELEASED, ACTUALLY, YAVAPAI COUNTY RANKS VERY WELL WHEN IT COMES TO RECIDIVISM OF ITS CLIENTS HERE IN OUR STATE OF ARIZONA.

OUT OF THE COUNTIES THROUGHOUT YAVAPAI COUNTY RANKS NUMBER 3, OUR RECIDIVISM RATE IS ABOUT 10%.

SO 90% OF THE CLIENTS REFERRED TO US BY THE SUPERIOR COURT, DON'T RE OFFEND AFTER A WHILE.

>> TEN PERCENT RECIDIVISM RATE?

>> I'M SHOCKED MYSELF, CHAIR.

>> WELL, FROM WHERE WE COME FROM.

THAT'S MORE THAN SIGNIFICANT?

>> YES. I WOULD AGREE.

>> COUPLE OF QUESTIONS I HAD IN REGARDS TO READING THE DOCUMENT AND TALKING ABOUT IT OVER THE COURSE OF THE LAST MONTH OR SO THAT I'VE HAD ACCESS TO SOME OF THE MATERIAL.

I GOT ONE QUESTION.

WHO IS OUR CUSTOMER FOR THE PROBATION DEPARTMENT.

WHO IS THE CUSTOMER?

>> THAT'S A FANTASTIC QUESTION.

IF YOU WERE TO ASK ME OUR MAIN CUSTOMER AND OUR MAIN PARTNER IS OUR COMMUNITY.

THAT'S OUR MAIN FOR ME.

OUR GOAL IS PUBLIC SAFETY.

>> WELL, LET ME ASK YOU THIS.

WHO ASKED YOU FOR REPORTS TO BE ON TIME? BE THE SUPERIOR COURT.

I WOULD I WOULD ENTERTAIN THE SUPERIOR COURT AS YOUR PRIMARY CUSTOMER.

THEY'RE THE ONES THAT SIGN YOUR CHECK.

>> WELL. THE OTHER SIDE WOULD BE IS THAT IF THEY DON'T GET THEIR REPORTS IN A TIMELY MANNER, THEN ALL OF THIS OTHER IS JUST YOU KNOW, TALK.

>> YEAH, YOU'RE ABSOLUTELY CORRECT.

>> SO I DON'T SEE ANYTHING IN HERE REGARDS TO MEASUREMENT OR ANYTHING LIKE THAT.

THE DATA SECTION TALKED SOMEWHAT ABOUT THAT.

BUT I THINK YOU REALLY NEED TO ADDRESS THE FACT THAT REPORTS ARE ON TIME.

THEY'RE WHAT THE COURTS ARE LOOKING FOR AT THE DIFFERENT STAGES OF THEIR PROCEEDINGS AND THAT THEY'RE RECEIVING THEM ACCORDINGLY.

I TRIED TO HINT THAT SEVERAL TIMES BY SAYING THAT THE COURT IS ACTUALLY YOUR BOSS.

THAT'S WHY I ASKED ABOUT, YOU KNOW, JUDGE NAPPER THIS MORNING AND I'VE ASKED A COUPLE OF TIMES SINCE.

ONE OF THE OTHER THINGS IS THAT RECIDIVISM IS AN INTERESTING GOAL.

THE GOAL IS ALWAYS TO MAKE SURE NOBODY EVER RE OFFENDS AGAIN, OBVIOUSLY, AND I THINK WE MAKE REALLY GOOD EFFORTS TO MAKE SURE THAT'S TRUE, ESPECIALLY WHEN OUR CASE LOADS ARE AROUND 65 OR LOWER BECAUSE IN SOME PLACES, CASE LOADS ARE 600 AND ABOVE.

SO IT'S HARD TO BELIEVE THAT THEY CAN EVEN MANAGE THAT BECAUSE THAT'S 20 CASES A DAY OR 30 CASES OF WORKDAY.

[00:45:05]

I DON'T SEE ANY MEASUREMENT TOOLS LISTED IN HERE ON WHAT YOU'RE GOING TO ACTUALLY REPORT BACK ON.

THIS VERY MUCH IS A GREAT PLAN FOR OUR EMPLOYEES AND FOR WHAT WE'RE GOING TO DO FOR THE CLIENTS.

BUT I DON'T SEE WHERE ANYTHING IN HERE SPEAKS DIRECTLY TO THE MEASUREMENT OF HOW MUCH WE'RE ACTUALLY PRODUCING.

MAYBE THAT'S OVERSIMPLIFICATION, BUT I WOULD LIKE TO SEE SOMETHING MORE ON STATISTICS.

THIS DOCUMENT HERE IS EXACTLY LIKE ONE THAT CAME OUT THREE YEARS AGO, BUT IN A DIFFERENT FORMAT.

I THINK IT TALKS HIGHLY OF HOW THE PROBATION DEPARTMENT IS DOING AN EXCEPTIONAL JOB HERE IN YAVAPAI COUNTY AND HOW WHAT GREAT EMPLOYEES WE HAVE, BUT DOESN'T TELL ME ANYTHING THAT I CAN CHEW ON.

>> THAT'S AN EXCELLENT POINT, CHAIR BROWN AND VICE CHAIR MICHAELS AND HONORABLE MEMBERS OF THE BOARD.

WHAT YOU HAVE BEFORE YOU IS THE COMPILATION OF THE FEEDBACK RECEIVED.

YOU ARE ABSOLUTELY CORRECT THAT NOW THE RUBBER MEETS THE ROAD.

NOW, AS VICE CHAIR, THE PROOFS IN THE PUDDING, AND THE CRITICAL PART IS THE IMPLEMENTATION PHASE THAT WE WILL BE COMING BACK TO YOUR BOARD ABOUT OUR RECOMMENDATIONS ON WHAT THAT'S GOING TO LOOK LIKE.

>> GREAT. I LOOK FORWARD TO SEEING IT.

>> ABSOLUTELY. WE ARE ANXIOUS TO GET OUR RECOMMENDATIONS BACK.

>> GOOD JOB. VERY NICE FORMAT, TOO.

>> THANK YOU.

>> ANY OTHER QUESTIONS?

>> THANK YOU, BRIAN.

>> THANK YOU, SIR.

>> APPRECIATE IT.

>> DEVELOPMENT SERVICES UPDATE BY MATT BLAKE,

[2. Development Services - Update by Matt Blake, American Institute of Certified Planners (AICP), Development Services Planning Unit Manager, regarding the status of the preliminary Solar Zoning Ordinance. ]

AMERICAN INSTITUTE OF CERTIFIED PLANNERS, AICP, DEVELOPMENT SERVICES PLANNING UNIT MANAGER REGARDING THE STATUS OF OUR PRELIMINARY SOLAR ZONING ORDINANCE THAT WE ASKED YOU TO COME BACK AND REPORT ON. MORNING.

>> GOOD MORNING, CHAIRMAN BROWN AND MEMBERS OF THE BOARD.

>> I DON'T THINK YOU MIC'S ON.

>> GOOD MORNING, CHAIRMAN BROWN AND MEMBERS OF THE BOARD. MY NAME IS MATT BLAKE.

I'M THE PLANNING UNIT MANAGER WITH DEVELOPMENT SERVICES YAVAPAI COUNTY.

I'M HERE THIS MORNING TO GIVE YOU A BRIEF UPDATE ON THE STATUS OF DEVELOPMENT OF A PROPOSED COMPREHENSIVE SOLAR ORDINANCE FOR THE UNINCORPORATED AREA OF THE COUNTY.

SINCE THE LAST UPDATE I PROVIDED TO YOU AT THE BOARD'S MEETING ON APRIL 17TH, THE PLANNING UNIT HAS DISTRIBUTED THE REVIEW DRAFT OF THE SOLAR FACILITIES ORDINANCE, BOTH INTERNALLY AND EXTERNALLY TO VARIOUS STAKEHOLDERS.

THAT INCLUDES YOU, MEMBERS OF THE BOARD, AS WELL AS THE MEMBERS OF THE PLANNING AND ZONING COMMISSION, VARIOUS INTERNAL DIVISIONS WITHIN THE COUNTY, OTHER MUNICIPALITIES WITHIN YAVAPAI COUNTY, OTHER INTEREST GROUPS THAT HAVE ASKED FOR THE INFORMATION OR ON OUR EMAILING LIST, AND ANY OTHERS THAT WE CAN THINK OF.

WE ARE ABSOLUTELY ATTEMPTING TO CAST OUR NETS WIDE TO GET AS MUCH FEEDBACK AS WE CAN.

THIS IS A VERY DRAFT ORDINANCE AT THIS STAGE.

WE LOOKED AT VARIOUS MUNICIPALITIES, AS WELL AS COUNTIES WITHIN ARIZONA AND ELSEWHERE IN THE UNITED STATES TO TRY TO STRIKE A BALANCE BETWEEN THE INTEREST FOR INDUSTRIAL SCALE SOLAR DEVELOPMENT, AS WELL AS BEING PROTECTIVE OF THE PUBLIC INTEREST, THE ENVIRONMENT, AND QUALITY OF LIFE.

UPCOMING FROM HERE WOULD BE THE STUDY SESSION THAT WOULD BE SCHEDULED BEFORE THE BOARD ON JUNE 19TH, AND SO WHAT WE EXPECT IS THAT WE'RE GOING TO RECEIVE A LOT OF FEEDBACK BEFORE JUNE 17TH, AND SO THE DRAFT THAT YOU WOULD HAVE RECEIVED ON MONDAY IS PROBABLY GOING TO RECEIVE SUBSTANTIAL CHANGE.

THE IDEA WITH THE STUDY SESSION SCHEDULED FOR JUNE 19TH IS THAT THERE WILL BE MANY SUBSTANTIVE CHANGES.

WHAT WE'RE PROPOSING TO DO AT THAT MEETING IS TO PRESENT A POWERPOINT PRESENTATION AND WALK THE BOARD AND THE PUBLIC THROUGH AN OUTLINE OF WHAT IS PROPOSED.

WE CAN CERTAINLY HIGHLIGHT SOME OF THE CHANGES FROM THE DRAFT THAT WE WOULD HAVE PUSHED OUT TO YOU AND THE PUBLIC ON MONDAY, COMMENTS THAT WE RECEIVED INTERNALLY, EXTERNALLY, ETC.

I WOULD JUST NOTE THAT WITH THAT STUDY SESSION, THAT THE BOARD CERTAINLY HAS THE OPTION TO OPEN IT UP FOR PUBLIC COMMENT, THERE MAY BE MEMBERS OF THE PLANNING AND ZONING COMMISSION THAT MAY WISH TO ADDRESS YOU DIRECTLY ON THE DRAFT ORDINANCE.

BUT THIS IS STILL A WORKING DRAFT, SO IT'S STILL WORKING DRAFT AT THIS STAGE IN THE PROCESS.

WE'RE STILL SOMEWHAT EARLY ON.

>> WE'LL BE ADDRESSING IT AS A HEARING, WILL WE NOT?

[00:50:01]

>> IT'S A STUDY SESSION LIKE THIS.

WE'RE NOT LOOKING FOR OFFICIAL ACTION.

WE'RE LOOKING FOR INPUT AND GUIDANCE.

REALLY, ONCE WE GET TO THAT, THEN BASED ON THE INPUT THAT WE HEAR FROM YOU AT THAT STUDY SESSION, THEN WE'RE GOING TO GO BACK TO THE DRAWING BOARD.

THEN WE'RE GOING TO COME BACK WITH A FINAL PROPOSED DRAFT THAT WOULD GO BEFORE THE PLANNING AND ZONING COMMISSION.

THEY ACTUALLY HAVE TWO HEARINGS, SO I'LL QUICKLY JUST WALK YOU THROUGH THOSE TENTATIVE DATES.

>> LET ME ASK YOU ONE MORE QUESTION.

WHEN ARE YOU GOING TO GIVE THIS TO THE PUBLIC SO THEY HAVE COMMENT?

>> WE JUST PUSHED THAT OUT THIS MONDAY, AND SO IF ANYBODY IS LOOKING TO RECEIVE A COPY, THEY CAN CERTAINLY EMAIL US.

WE CAN ACTUALLY EXPLORE OTHER METHODS OF MAKING THAT AVAILABLE.

MAYBE IT'S ON THE WEBSITE, BUT WE ABSOLUTELY WANT TO BE VERY ENGAGING OF THE PUBLIC.

>> I WOULD LIKE TO GET IT OUT TO AS MANY PEOPLE AS POSSIBLE SO THAT THEY ALL HAVE SOME INPUT.

THESE ARE LARGE FACILITIES WE ARE TALKING ABOUT THAT HAVE A SIGNIFICANT IMPACT ON THE COUNTY PHYSICALLY.

I WOULD LIKE THE PUBLIC AT LEAST TO HAVE SOME COMMENT ON WHAT THEY WANT TO SEE AND NOT SEE AND WANT TO SEE SOME RESPONSE FROM THEM BECAUSE IF WE DON'T HAVE ANY, THEN I'M NOT GOING TO MOVE FORWARD PERSONALLY.

UNTIL I HAVE THAT CONFIDENCE THAT THE PUBLIC KNOWS WHAT THEY'RE BUYING INTO.

>> WE ABSOLUTELY AGREE WITH THE IMPORTANCE OF GETTING PUBLIC COMMENT AND REACTION.

MOVING FORWARD TENTATIVELY WITH DATES.

I MENTIONED THE STUDY SESSION BEFORE THE BOARD, SCHEDULED FOR JUNE 19TH, THAT WOULD BE HERE IN COTTONWOOD.

THE FIRST OF THE TWO HEARINGS BEFORE THE PLANNING AND ZONING COMMISSION, THE FIRST WOULD BE JULY 18TH, HERE IN COTTONWOOD.

THE SECOND BEFORE THE PLANNING AND ZONING COMMISSION WOULD BE AUGUST 18TH, AND THAT WOULD BE IN PRESCOTT AT FAIR STREET LOCATION.

THEN FINAL ACTION AND CONSIDERATION BY THE BOARD OF SUPERVISORS BE SCHEDULED FOR SEPTEMBER 4TH, HERE AT THE COTTONWOOD FACILITY.

IT'S POSSIBLE THOSE DATES CHANGE DEPENDING ON THE REACTION OR THE AMOUNT OF COMMENTS THAT WE GET, BUT THESE DATES ARE TENTATIVE AT THIS TIME.

THE AMENDMENT, AS FAR AS PREPARING FOR THE UPCOMING STUDY SESSION ON JUNE 19TH, THAT WILL, OF COURSE, BE LEGALLY ADVERTISED AND AN ONLINE SURVEY WILL BE OPEN FOR PUBLIC COMMENT PRIOR TO THE STUDY SESSION THAT IS SCHEDULED FOR THE BOARD MEETING.

THAT'S ANOTHER WAY THAT WE CAN CAST THOSE NETS OUT USING THE TECHNOLOGY THAT I THINK OUR COMMUNITIES ARE FAMILIAR WITH.

>> WELL, PERHAPS YOU COULD USE THE PIO IN THE INFORMATION AND PEOPLE AS CONTACTS TO GET THIS OUT TO THE PUBLIC AND SAY WE'RE LOOKING FOR PEOPLE TO MAKE COMMENT.

WE ENCOURAGE IT BECAUSE THIS IS A BIG DEAL.

> LIKE YOU SAID, CHAIRMAN, BROWN, A PROJECT OF THIS SCALE IS ONE THAT'S GOING TO HAVE REGIONAL IMPACT, SO IT REALLY CUTS ABOVE AND BEYOND JUST PEOPLE THAT ARE IMMEDIATELY ADJACENT.

>> GOOD. ANY QUESTIONS? THANK YOU, MATT.

>> THANK YOU.

>> SEE YOU ON THE 19TH.

>> LOOKING FORWARD. THANK YOU.

>> WITH THAT, WE'RE GOING TO MOVE ON TO CALL OF THE PUBLIC.

[ CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.]

INDIVIDUALS MAY ADDRESS THE BOARD FOR UP TO THREE MINUTES ON ANY RELEVANT ISSUE WITHIN THE BOARD'S JURISDICTION.

PURSUANT TO ARS 38-431.01H, BOARD MEMBERS SHALL NOT DISCUSS OR TAKE ACTION ON MATTERS RAISED DURING THE CALL OF THE PUBLIC.

THE BOARD MAY DIRECT STAFF TO STUDY THE MATTER OR DIRECT THAT THE MATTER BE RESCHEDULED FOR CONSIDERATION AT A LATER DATE.

DO WE HAVE ANY CALLS OF THE PUBLIC?

>> NOT AT THIS TIME. NO.

>> NO GREEN SHEETS. ANYBODY OUT THERE WISH TO TALK TO US? HOW ABOUT OVER IN PRESCOTT?

>> THERE'S A GREEN SHEET.

>> THERE'S A GREEN SHEET NOW.

>> [INAUDIBLE]

>> COME ON UP, MA'AM.

HAND US THE GREEN SHEET, TO CLERK.

[LAUGHTER] WELL, WE NEED TO KNOW WHO YOU ARE AND WE HAVE TO HAVE THAT GREEN SHEET FOR THE RECORD. THANK YOU.