[ CONSENT AGENDA (Routine items that may all be approved by one motion.) ALL ITEMS ON THE CONSENT AGENDA WERE UNANIMOUSLY APPROVED WITH THE EXCEPTION OF ITEMS 23 and 35. ]

CONSENT AGENDA ITEMS ARE ROUTINE ITEMS THAT MAY BE APPROVED BY ONE MOTION.

DOES ANY SUPERVISORS WISH TO PULL ANY ITEMS? OKAY. OKAY.

I'M GOING TO BE PULLING ITEM NUMBER 23 FOR A FUTURE MEETING.

AND THEN ON ITEM NUMBER 35.

WELL, FIRST I'LL MAKE A MOTION TO APPROVE ITEMS ONE THROUGH 40 WITH THE EXCEPTION OF 23.

AND THEN ON ITEM 35.

APPROVE ITEM 35 WITH THE EXCEPTION OF THE ISABEL SEALY LINEBERRY YC CONTRACT NUMBER 2-23 439.

SECOND. OKAY.

I MADE THE MOTION SECONDED BY VICE CHAIR OBERG.

ALL IN FAVOR SAY AYE.

AYE. ANY OPPOSED? OKAY, MOVING ON.

I HAVE MY UNDERSTANDING WE'RE COMING BACK TO ITEM 23.

ACTUALLY, WE'RE GOING TO BE COMING BACK AFTER NUMBER TWO.

SO, WE'LL REVISIT THAT.

NOT A FUTURE MEETING, BUT A FUTURE ACTION ITEM.

ALL RIGHT. OKAY, MOVING ON TO ACTION.

BOARD OF SUPERVISORS DISCUSSION AND POSSIBLE ACTION ON PRELIMINARY AWARDS OF TITLE THREE FOR FEES PROJECTS IN THE AMOUNT OF

[1. Board of Supervisors - Discussion and possible action on Preliminary Awards of the Title III Forest Fees Projects in the amount of $129,700.00.]

$129,700. ASHLEY.

GOOD MORNING. GOOD MORNING.

ALL RIGHT. WELL, THANK YOU AND GOOD MORNING, CHAIRMAN, VICE CHAIRMEN AND SUPERVISORS.

ASHLEY ACOSTA, EMERGENCY MANAGER.

I'M HERE TO DISCUSS THE PENDING ACTION ITEM FOR THE PRELIMINARY AWARD FOR THE FUNDING FOR TITLE THREE FOREST FUNDS IN THE AMOUNT OF $129,700.

THE FUNDING COMES FROM THE SECURE RURAL SCHOOLS AND COMMUNITY SELF-DETERMINATION ACT OF 2000.

EMERGENCY MANAGEMENT REVIEWS THESE GRANT APPLICATIONS AND WORKS CLOSELY WITH THE BUDGET MANAGER, AS WELL AS THE COUNTY MANAGER'S ADMINISTRATIVE ASSISTANT.

THEY GET THOSE APPLICATIONS FROM THE THE HOA'S AND OTHER ENTITIES AND GET THOSE OVER TO US.

WE WILL REVIEW THOSE APPLICATIONS ACTUALLY BASED ON A RUBRIC THAT WAS CREATED BY THE OFFICE A NUMBER OF YEARS AGO AND RATE THEM ACCORDINGLY.

THE NEW THING THIS YEAR IS THAT THIS IS THE FIRST YEAR THAT WE DID NOT HAVE ANY DISQUALIFICATIONS THAT TYPICALLY COME FROM FOLKS THAT DON'T GET IN THEIR PAPERWORK.

AND I THINK THAT'S LARGELY ATTRIBUTED TO THE FACT THAT THIS IS NOW A REIMBURSEMENT.

AND SO EVERYONE WHO PUT IN AN APPLICATION IS GETTING SOME SORT OF AWARD THIS YEAR.

SO THAT WAS A BIT OF A UNIQUE THING FOR US CONSIDERING ALL OF THE ASKS WERE ALMOST 400,000 AND OBVIOUSLY WE DON'T HAVE $400,000 TO GIVE. SO, WE ESTABLISHED A BIT OF A SCALE FOR RECOMMENDATION FOR AWARDS.

SO, PROJECTS THAT SCORED A 21 OR HIGHER, WE RECOMMENDED THOSE FOLKS RECEIVE 75% OF THEIR ASK.

THOSE THAT SCORED 16 TO 20, WE RECOMMENDED AN AWARD OF 50%.

SCORES 11 TO 15 RECOMMENDATION OF 20 AND THOSE SCORING TEN OR BELOW, WE RECOMMENDED 10%.

SO WE HAVE PROVIDED OUR RECOMMENDATIONS FOR THE FOR THE PRELIMINARY AWARD.

IF APPROVED, THE NOTICE WILL THEN BE POSTED FOR A PERIOD OF 45 DAYS, AFTER WHICH WE'LL COME BACK AND YOU GUYS WILL APPROVE THE FINAL AWARD.

SO PENDING ANY QUESTIONS, I ASK FOR THE BOARD TO APPROVE THE PRELIMINARY AWARD FOR TITLE THREE MONIES.

SO MOVED. SECOND.

OKAY. WE HAVE A MOTION BY VICE CHAIR OBERG.

SECONDED BY SUPERVISOR BROWN.

ANY FURTHER COMMENT.

THIS INFORMATION WILL BE SHARED WITH OK TOMORROW MORNING.

OKAY. WITH THAT? ALL IN FAVOR, SAY AYE.

AYE. AYE. MOTION CARRIES UNANIMOUSLY.

THANK YOU. THANK YOU.

GOOD JOB, ASHTON. OKAY.

AND NEXT ITEM IS GOING TO BE NUMBER TWO.

[2. Human Resources - Approve new Human Resources Policy, Section 4.04 On-Call and Call-Back Pay with an effective date of November 12, 2023. ]

[00:30:03]

HUMAN RESOURCES APPROVED NEW HUMAN RESOURCES POLICY SECTION 4.04 ON CALL AND CALLBACK PAY WITH EFFECTIVE DATE OF NOVEMBER 12TH, 2023.

DIRECTOR WENDY ROSS.

GOOD MORNING. GOOD MORNING, CHAIRMAN GREGORY.

MEMBERS OF THE BOARD. WENDY ROSS, DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT.

THIS IS THIS IS A NEW POLICY THAT WE ARE PROPOSING.

AND ALTHOUGH IT'S NOT A NEW CONCEPT, WE'VE BEEN TALKING ABOUT THE CONCEPT OF ON CALL PAY FOR OUR EMPLOYEES FOR A NUMBER OF YEARS AND IN DOING OUR RESEARCH, HAVE FOUND THAT MANY OF THE OTHER ARIZONA COUNTIES, I THINK, IN FACT MOST, IF NOT ALL OF THEM, HAVE AN ON CALL POLICY IN PLACE AS WELL AS OTHER LOCAL MUNICIPALITIES.

AND WHAT THIS DOES IS IT IT ALLOWS FOR SOME COMPENSATION FOR OUR EMPLOYEES WHO SERVE IN AN ON CALL CAPACITY TO BE TO BE COMPENSATED FOR THE INCONVENIENCE OF BEING ON CALL.

WE HAVE A NUMBER OF EMPLOYEES IN SOME OF OUR DEPARTMENTS THAT DO SERVE IN AN ON CALL CAPACITY WAITING TO PERHAPS GET A CALL TO HAVE TO COME IN TO WORK. SO WE'VE WORKED WITH MANY OF THE DEPARTMENTS HERE AT THE COUNTY.

THERE ARE ABOUT SIX OF THEM THAT BELIEVE THEY WILL USE THIS REGULARLY, ALTHOUGH THE POLICY IS WORDED SUCH THAT ANY DEPARTMENT COULD USE IT IF THEY HAD THE NEED TO DO SO.

AND I AM AVAILABLE FOR ANY QUESTIONS YOU MIGHT HAVE RELATED TO THIS POLICY.

ANY QUESTIONS FROM THE BOARD? MR. CHAIR? YES? I DON'T REALLY HAVE ANY QUESTIONS.

I JUST WANTED TO COMMENT IN REGARDS TO THIS.

IN MANY CASES, WE HAVE STAFF THAT WORK NINE, 80 HOURS, NIGHTTIME HOURS, FRIDAYS OFF TYPE THING FOR TEN PLAN. AND I JUST WANT TO BE SURE THAT WE'RE NOT COMPENSATING PEOPLE FOR THE REDUCED WORKWEEK.

OR STANDBY TIME.

THAT WOULD BE NORMALLY EXTENDED THOSE WORKING FIVE-DAY WEEK.

SO, WHAT THIS IS, IS FOR THERE ARE THERE ARE SOME POSITIONS THROUGHOUT THE COUNTY THAT HAVE SPECIAL SKILL SETS.

AND SO IF SOMETHING WERE TO HAPPEN OUTSIDE OF REGULAR COUNTY HOURS AND THAT PERSON NEEDED TO BE AVAILABLE TO COME IN, THIS POLICY WOULD ALLOW THEM TO RECEIVE ON CALL PAY.

SO, IT'S IF THEY'RE SCHEDULED TO WORK, OF COURSE THEY WOULD NOT BE GETTING ON CALL PAY, THEY'D BE GETTING THEIR REGULAR WAGES, AND THIS WOULD JUST BE FOR THOSE WHO HAVE BEEN ASKED TO STAND BY ON CALL IN THE EVENT THAT THEY NEED TO BE CALLED IN.

SO, ARE THE DEPARTMENTS GOING TO GIVE YOU A LIST OF PEOPLE THAT ARE NORMALLY USED FOR ON CALL STATUS OR ARE THEY JUST GOING TO SUBMIT THE PAY REQUEST? THEY WOULD SUBMIT THE PAY REQUEST.

THEY'VE IDENTIFIED THE POSITIONS THAT THEY BELIEVE WILL BE ON CALL.

THEY'VE GIVEN US AN ESTIMATE OF THE NUMBER OF POSITIONS IMPACTED AND THE NUMBER OF HOURS IN A YEAR THAT AND THAT'S HOW WE CAME UP WITH THE ESTIMATED BUDGET IMPACT.

BUT AS FAR AS A SPECIFIC LIST BY NAME, PROBABLY NOT.

I ANTICIPATE THAT THOSE NAMES WOULD CHANGE OVER TIME.

AND SO THEY'VE REALLY JUST IDENTIFIED A, THE POSITIONS AND THE ESTIMATE NUMBER OF HOURS AND THEN THERE WILL BE A MECHANISM FOR THEM TO SUBMIT PAPERWORK THROUGH HUMAN RESOURCES TO ASSIGN THAT PAY CODE TO THAT EMPLOYEE.

AND THEN THEY WOULD USE OUR TIME KEEPING SYSTEM TO ACTUALLY APPLY THE NUMBER OF ON CALL HOURS APPROPRIATE IN A PAY PERIOD.

SO, DURING WEEKENDS AND HOLIDAYS, IF I HAVE TO CALL SOMEBODY OR CALL SOMEBODY ON THE ON-CALL LIST BECAUSE OF AN ISSUE, LET'S SAY PUBLIC WORKS AND OR WHATEVER LIKE THAT WOULD, I DON'T KNOW WHO TO CALL.

I JUST CALL SOME NUMBER OUT THERE IN HINTERLAND.

SO, YOU PERSONALLY OR THE SO THE, I THINK THE DEPARTMENT HEAD WOULD KNOW WHO WAS ON CALL FOR THEIR DEPARTMENT.

SO I HAVE TO CALL THE DEPARTMENT HEAD SO HE CAN CALL THE ON CALL GUY WHO CAN THEN CALL WHO'S GOING TO DO THE WORK.

AM I RIGHT? UNLESS THAT DEPARTMENT HAD PROVIDES YOU WITH THE LIST.

YES. WELL, THAT'S WHAT I'M SAYING IS I THINK THERE SHOULD BE A LIST PROVIDED TO HR AND TO ALSO THE BOARD OF SUPERVISORS SO WE KNOW WHO IS ON CALL AT ANY GIVEN TIME. WE'VE ASKED FOR THIS IN THE PAST AND IT WAS ONLY PARTIALLY DONE BEFORE AND ESPECIALLY WHEN WE AS WE MOVE INTO THE SNOW SEASON AND THERE ARE GOING TO BE ISSUES THAT COME UP EVERYWHERE DURING THAT TIME PERIOD REGARDING ROAD CONDITIONS, ESPECIALLY MAYBE EVEN TO THE EXTENT OF THE HEALTH

[00:35:03]

DEPARTMENT AND OTHER PEOPLE WHO ARE GOING TO BE ON CALL.

IT WOULD BE NICE TO HAVE A LIST, KNOW WHO TO CALL SO I DON'T HAVE TO CALL THE DIRECTOR WHO'S ON VACATION.

SO I DO HAVE REPRESENTATIVES FROM SOME OF THE DEPARTMENTS IN THE ROOM TODAY WHO MIGHT BE ABLE TO BETTER SPEAK TO HOW THEY ANTICIPATE USING THIS ON CALL AND HOW THAT MIGHT WORK FOR THEM, BECAUSE I DON'T WANT TO SPEAK FOR THEM IF THEY ARE ANTICIPATING THAT A BOARD MEMBER WOULD STILL CALL A DEPARTMENT HEAD IF THEY NEEDED SOMETHING AFTER HOURS AND THEY WOULD THEN DELEGATE THAT OUT.

SO IF YOU HAD A DO YOU HAVE A SPECIFIC DEPARTMENT LIKE, FOR EXAMPLE, PUBLIC WORKS? NO. RIGHT NOW THE ONLY PEOPLE I WOULD REALLY ASK WOULD BE MR. THOMPSON AND OR.

MARTY RIGHT NOW.

THEY'RE THE ONES IN CHARGE OF THOSE DEPARTMENTS.

LET THEM GET THE INFORMATION AND FIND OUT WHO WHO IS OUT THERE AND WILL ANSWER UP OR WHO'S ON CALL.

CHAIRMAN, MEMBERS OF THE BOARD, I WOULD POINT OUT THAT THIS ALSO IMPACTS ELECTED OFFICIALS IN THEIR DEPARTMENTS.

WE HAVE JEFF NOONAN HERE FROM THE SHERIFF'S DEPARTMENT.

AND IF THE BOARD WOULD LIKE ADDITIONAL INFORMATION ON THIS SUBJECT, I THINK HE'D BE WELL ABLE TO PROVIDE IT.

WELL, ON THIS LIST ALSO, I KIND OF NOTICED THAT THERE'S AN AWFUL LOT OF PEOPLE IN POSITIONS THAT WE'RE TALKING ABOUT.

YOU'RE TALKING $200,000 ANNUAL AMOUNT OF COMPENSATION.

SO THAT'S NOT AN INSIGNIFICANT AMOUNT OF MONEY.

SO I THINK WE SHOULD HAVE SOMEBODY WHO DO I CALL, YOU KNOW, IS REALLY THE BIG QUESTION FOR A SUPERVISOR.

AND AND I'M SORRY.

AND CHAIRMAN AGAIN, MEMBERS OF THE BOARD SUPERVISOR BROWN.

I THINK IT WOULD BE THE DEPARTMENT DIRECTOR OR THE ELECTED OFFICIAL IF YOU FELT THE NEED TO INVOLVE YOURSELF.

OTHERWISE, WHAT WE'RE LOOKING FOR IS THE DEPARTMENT HEAD TO BE ABLE TO CALL AN INDIVIDUAL AND MAKE SURE THAT THEY'RE AVAILABLE TO PROVIDE A SERVICE.

FOR INSTANCE, EMERGENCY SNOW PLOWING OR IN THE SHERIFF'S CASE, RESPONDING TO SOME OTHER EMERGENCY SITUATION WHERE PEOPLE ARE AVAILABLE FOR A CALL FROM JEFF NOONAN OR SHERIFF RHODES IN ORDER TO ATTEND TO AN EMERGENCY.

AND THE IDEA IS TO HAVE THOSE PEOPLE ON CALL AND AVAILABLE TO DO THAT.

I THINK THERE ARE MANY PEOPLE ARE ALREADY ON CALL, SO THEY'RE IN THAT KIND OF WAITING STATUS, BUT THEY'RE NOT BEING COMPENSATED FOR IT.

AND AS THE HUMAN RESOURCES DIRECTOR HAS EXPLAINED, OTHER GOVERNMENTAL ENTITIES DO IN FACT COMPENSATE THEIR EMPLOYEES.

A SURVEY WAS DONE OF OTHER GOVERNMENTAL ENTITIES.

A SERIES OF MEETINGS WAS HELD WITH ELECTED OFFICIALS AND DEPARTMENT HEADS WITHIN THE COUNTY TO DETERMINE HOW MANY PEOPLE WAS ACTUALLY NECESSARY TO HAVE AVAILABLE, AND THAT NUMBER WAS SIGNIFICANTLY REDUCED AS WE WENT THROUGH THE PROCESS AND ATTEMPT WAS MADE TO IDENTIFY ONLY THOSE PEOPLE WHO WERE CRITICAL OR ESSENTIAL TO PROVIDE SERVICES AS NEEDED.

AND AGAIN, I WOULD I HATE TO VOLUNTEER, JEFF, BUT I'M SURE HE'S WILLING TO ASSIST IN PROVIDING ADDITIONAL INFORMATION ON THIS SUBJECT AND HOW THIS IMPACTS THE SHERIFF'S DEPARTMENT, BECAUSE I KNOW THERE ARE ONE OF SEVERAL DEPARTMENTS OR IN THIS CASE AN ELECTED OFFICIAL WHO ARE VERY INTERESTED IN THIS TYPE OF PROGRAM GOING FORWARD. MR. CHAIRMAN, IF I MAY ADD, NOT ONLY THE SHERIFF'S DEPARTMENT, BUT I HAVE CONSTITUENTS WHO CALL ME, OF COURSE, ON THE WEEKEND.

THAT'S WHEN THESE VIOLATIONS, CODE VIOLATIONS OCCUR.

AND WE DON'T HAVE ANYBODY IN THE DEPARTMENT, LET ALONE, UM, YOU KNOW, ON CALL.

BUT I'M HOPEFUL I WASN'T PART OF THE DECISION MAKING PROCESS HERE.

ON WHAT? WHO WOULD BE THE OBVIOUS DEPARTMENTS THAT WOULD NEED TO HAVE AN IDENTIFIED, UH, PERSON TO BE ON CALL.

BUT AS OUR COUNTY CONTINUES TO GROW, I WILL TELL YOU THAT OUR CODE DEPARTMENT ENFORCEMENT IS A HUGE AREA WHERE, YOU KNOW, WE'RE NOT OPEN ON THE WEEKEND, BUT THAT'S IN FACT WHEN SO MANY OF THE CODE VIOLATIONS OCCUR THAT NEED TO BE ADDRESSED.

AND IT'D BE NICE TO HAVE THAT IN THE MIX OF CONSIDERATION.

UM, JUST BY WAY OF COMMENT ON THE DEPARTMENTS THAT YOU'RE CONSIDERING AND IT MAKES SENSE TO ME WITH THE ESSER HAVING A 24 HOUR DISPATCH, A LOT OF THESE DEPARTMENT HEADS WITH THE ACROSS THE BOARD PROBABLY PROVIDES AN ON CALL LIST TO DISPATCH.

SO THINGS HAPPEN AFTER OUR DISPATCH CAN DIRECT TRAFFIC AS FAR AS WHO COMES OUT FOR SNOW PLOWS.

SO HAS A RESPONSE FOR HOMICIDE OR WHATEVER HAPPENING.

BUT COULD DEPUTY CHIEF NEWNAM STEP UP AND KIND OF EXPLAIN THE HOW IT WORKS NOW AND THEN HOW WE'RE.

YES. THANK YOU, MR. CHAIRMAN. MR. VICE CHAIRMAN, MEMBERS OF THE BOARD, I'M CHIEF CHIEF DEPUTY JEFF NEWNAM.

[00:40:05]

AND OURS IS A LITTLE DIFFERENT IN THE SHERIFF'S OFFICE WHERE WE'RE VERY DYNAMIC AGENCY, OF COURSE.

AND SO ALL OF OUR CRITICAL INCIDENTS THAT COME FORWARD, WE CURRENTLY HAVE TO HAVE PEOPLE ON CALL.

WE'VE HAD TO HAVE PEOPLE ON CALL FOR FOR DECADES.

I REMEMBER AS A HOMICIDE DETECTIVE BACK IN 1999, I WAS ON CALL.

AND SO THIS HAS ALWAYS BEEN A PRACTICE.

AND IT'S NOT NECESSARILY THE INDIVIDUAL THAT WOULD BE GIVEN TO HR THAT WOULD BE ON CALL.

IT'S A JOB DESCRIPTION FOR US.

FOR INSTANCE, OUR SWAT TEAM, OUR SWAT TEAMS BEING CALLED OUT AT LEAST ONCE OR TWICE A WEEK.

AND THAT SWAT TEAM IS DIVIDED UP INTO QUICK RESPONSE TEAMS. AND WE USED TO HAVE FOUR QUICK RESPONSE TEAMS, BUT WE'VE HAD TO CONSOLIDATE.

DATE THAT DOWN INTO TWO BECAUSE OF THE NATURE OF THE CALLS AND HOW HOW VIOLENT THEY THEY CAN BECOME AND THE AVAILABLE RESOURCES AND AND HOW TO APPROPRIATELY RESPOND SAFELY.

SO NOW THEY'RE THEY'RE DIVIDED INTO TWO TEAMS. WE HAD TO CALL THEM OUT LAST NIGHT LAST NIGHT WITH OUR CRIMINAL INVESTIGATIONS DIVISION CAME OUT ON A VERY SERIOUS CHILD PORN CASE IN THE CITY OF COTTONWOOD, AND THEY RESPONDED OUT ON THAT.

WE CALLED THEM OUT LAST WEEK FOR ANOTHER VERY SERIOUS CASE THAT INVOLVED A NORTH CAROLINA AGENCY THAT WAS COMING OVER INTO OUR JURISDICTION TO LOOK FOR AN INDIVIDUAL THAT HAD COMMITTED A HOMICIDE.

AND SO, THIS HAPPENS QUITE FREQUENTLY.

SO, IT'S REALLY THE JOB DESCRIPTION.

SO, FOR OUR AGENCY, OUR SUPERVISORS THAT ARE ON DUTY 24/7, THEY IDENTIFY THE NEED.

THEY SEE THE NEED FOR ADDITIONAL RESOURCES IN THAT CRITICAL RESPONSE.

AND THEN IT COMES UP THE CHAIN OF COMMAND AND IT MEETS A CERTAIN MATRIX.

AND IF THAT MATRIX IS MET WITH THE TYPE OF CRIME, THE NECESSARY RESOURCES TO TO ADDRESS THAT SAFELY, THE BODIES, THEN THOSE ON CALL PERSONNEL ARE CALLED OUT.

BUT TO SUPERVISOR BROWN'S QUESTION EARLIER, WE HAVE OF COURSE, WE HAVE DEPUTIES THAT ARE ON 24 HOURS A DAY, AND MANY OF THOSE ARE ON THE SWAT TEAM, BUT MANY DUE TO SCHEDULING ARE ON THEIR DAYS OFF OR WHATNOT.

SAME WITH CRIMINAL INVESTIGATIONS.

WE ONLY HAVE REALLY THREE JOB DESCRIPTIONS THAT WE'RE LOOKING TO PUT ON CALL, AND THAT'S OUR DETECTIVES AND OUR CRIMINAL INVESTIGATIONS DIVISION, WHICH DOES INCLUDE THE SUPERVISORS, OUR FORCE PATROL THAT RESPONDS OUT EVERY DAY TO SEARCH AND RESCUE INCIDENTS, WHICH ARE CRITICAL DEPENDING ON THE NATURE OF THEM, WHICH USUALLY DOES HAPPEN WHEN PEOPLE ARE ARE READY TO GO HOME ON SUNDAYS AND THEY FIND THEMSELVES IN A SITUATION THEY CAN'T GET OUT OF OR WHATNOT.

BUT ALL THROUGHOUT THE NIGHT, THE SUN GOES DOWN.

BUT WE ONLY HAVE WE ONLY HAVE THREE DEPUTIES IN FORCE PATROL AND THEY COVER THE ENTIRE WEEK.

THEN OUR SWAT TEAM AND OUR RESPONSE TEAMS, THOSE ARE THE INDIVIDUALS.

THOSE JOB DESCRIPTIONS ARE THE ONES THAT WE NEED TO PAY ON CALL PAY TO.

SO TO YOUR YOUR QUESTION, SUPERVISOR BROWN, WHICH IS A GOOD QUESTION, IS HOW DOES THIS WORK? WELL, WE WOULD EXPECT AS AN AGENCY THAT IF THERE WAS A BOARD OF SUPERVISOR OR ANOTHER DIRECTOR OF ANY OTHER DEPARTMENT, THEY NEED TO CALL THE ELECTED SHERIFF IF THEY HAVE A CONCERN OR MYSELF AS THE CHIEF DEPUTY.

AND THEN WE PASS THAT DOWN TO OUR CHAIN OF COMMAND AND OUR SUPERVISORS WHO ARE RESPONSIBLE FOR GETTING THOSE RESOURCES TO THE APPROPRIATE AREA AND MAKING SURE THAT THE MATRIX IS MET, BECAUSE WE MAY WE MAY HAVE PEOPLE ALREADY ON DUTY THAT CAN THAT CAN ADDRESS THAT.

AND SO WE DO HAVE A CALL OUT FILE, IF YOU WILL, AS WELL FOR THE OTHER DEPARTMENTS.

IF SOMEBODY CALLS IN IN THE MIDDLE OF THE NIGHT TO OUR DISPATCH CENTER.

AND AND LET'S SAY THAT THERE'S A THERE'S A ROCKSLIDE, YOU KNOW, ON COUNTY 15, SOMEBODY CALLS 911.

WE KNOW IN DISPATCH WHO TO CALL AND THAT THAT DEPARTMENT AS A CONTACT, THAT CONTACT WHO IS USUALLY EXEMPT ALL OF THE EMPLOYEES THAT ARE EXEMPT SUCH AS MYSELF AND SALARY YOU DO NOT GET ON CALL PAY IT'S YOUR JOB ALREADY TO ANSWER THAT PHONE CALL IN THE MIDDLE OF THE NIGHT.

AND SO WHEN WHEN WE RECEIVE A PHONE CALL FROM A BOARD OR A DEPARTMENT DIRECTOR, WE'RE WE ARE THEN AS AN AGENCY, AS DEPARTMENT HEADS, THEN DECIDING WHAT THE APPROPRIATE RESPONSE WOULD BE.

AND MANY TIMES IT WOULD BE ADDITIONAL RESOURCES THAT THAT WE NEED TO BRING OUT AND THOSE THAT ARE ON CALL.

AND FOR US, WHEN YOU DEFINE ON CALL, IT'S JUST LIKE LAST NIGHT.

IT IS PEOPLE THAT ARE ACTIVELY WAITING FOR THAT PHONE CALL TO RING BECAUSE THEY KNOW THAT THEY ARE IN AN ON CALL STATUS.

I HAVE A SHIFT TEAM RIGHT NOW AND TONIGHT THAT ARE ACTIVELY WAITING FOR THAT PHONE CALL TO RING, EVEN THOUGH THEY ARE ON THEIR DAYS OFF.

AND SO THAT'S HOW WE MANAGE THAT.

SO I DON'T KNOW IF THAT ANSWERS YOUR QUESTION OR NO.

[00:45:02]

I THINK THAT'S FOR THE SHERIFF'S DEPARTMENT.

NEVER BEEN MY CONCERN BECAUSE THE SHERIFF'S DEPARTMENT IS RUN IN A SEMI-MILITARY TYPE OF MODE.

AND SO, YOU GUYS USUALLY HAVE ALL THE BASES COVERED.

MY QUESTION IS, IS LIKE MS. MICHAELS QUESTION WAS, WHAT ABOUT DEVELOPMENT SERVICES? I'VE GOT A GUY HANGING SIGNS ON PUBLIC PROPERTY.

WHO DO I CALL? DO I CALL PUBLIC WORKS OR DO I CALL DEVELOPMENT SERVICES? AND, YOU KNOW, WE JUST WE DON'T HAVE A LIST.

I KNOW PUBLIC WORKS AT ONE TIME TRIED TO PUT OUT A LIST, BUT THEN WE HAVEN'T SEEN IT IN OVER A YEAR.

I COULD THIS IS JUST MY INTERPRETATION.

SUPERVISOR BROWN IF IT HELPS.

BUT EVEN IN THOSE SITUATIONS, WE WOULD NOT BE ABLE TO GIVE YOU A NAME OR A PHONE NUMBER TO CALL.

THAT WOULD BE. ACCURATE IN ALL CIRCUMSTANCES.

WE JUST KNOW THE JOB DESCRIPTION AND WHO'S FILLING THAT JOB DESCRIPTION IS AND IS ON CALL FOR THAT.

SO I WOULD VENTURE TO GUESS THAT ALL THE DEPARTMENT DIRECTORS WOULD ALSO WANT TO HEAR FROM YOU DIRECTLY ON WHAT YOUR CONCERN IS.

AND THEN HE KNOWS WHICH SECTION OR BUREAU THAT IS WITHIN THEIR AGENCY.

AND THEN THEY THEY WOULD CALL THAT PERSON AND THEN THE PERSON THAT WAS DESIGNATED TO BE ON CALL FOR THAT SPECIFIC TIME.

IF THEY DECIDED THAT IT WAS AN APPROPRIATE THING FOR SOMEBODY TO RESPOND OUT TO, THEN THEY WOULD IDENTIFY THAT AND CALL THAT PERSON.

I DON'T THINK THAT IT'S REALLY MEANT FOR EVERY PERSON, EVERY DIRECTOR BOARD OF SUPERVISOR TO KNOW EXACTLY WHO IS ON CALL AT EVERY AT EVERY MOMENT OF THE TIME.

THAT WOULD BE IT'D BE VERY DIFFICULT FOR US TO MANAGE THAT.

AND I'M GUESSING THAT THE DIRECTORS WOULD BE THE SAME WAY BECAUSE WE INTERACT WITH THEM ALL THE TIME AS WELL.

WHEN WE CALL THEM OUT ALL THE TIME.

YOU KNOW, IF WE HAVE AN ACCIDENT THAT'S THAT HAS CAUSED A MAJOR CONCERN ON A ROADWAY.

AND NOW THERE'S A ROAD WE'RE CALLING THE PEOPLE THAT WE KNOW TO GET A HOLD OF THAT IS OUR CONTACT, OUR AFTER HOURS CONTACT, THAT AFTER HOURS CONTACT WOULD THEN CALL OUT THEIR NECESSARY RESOURCES THAT THEY HAVE ON CALL, IF YOU WILL.

I DON'T THINK IT WOULD BE SOMETHING THAT YOU WOULD NEED TO.

SO BASICALLY, WHAT I'M FROM WHAT I'M TAKING FROM WHAT YOU'RE SAYING AND I HAPPEN TO AGREE WITH IT, IS THAT FOR US, WE SHOULD BE CALLING THE DIRECTOR AND OR THE ELECTED OFFICIAL DIRECTLY.

ABSOLUTELY. OKAY.

THAT'S MY OPINION. AND WHAT HAPPENS WHEN THEY DON'T PICK UP THE PHONE? THEN YOU CALL THEIR SECOND IN COMMAND LIKE ME.

OKAY, SECOND.

BUT THE SECOND PART OF THIS IS NOT BEYOND THAT.

NOW, THAT'S NOT IN HERE AS A POLICY, OBVIOUSLY, BECAUSE IT'S DIRECTED TO THE BOARD OF SUPERVISORS.

BUT IN MOST CASES, I DON'T THINK WE'VE RUN INTO A SITUATION WHERE WE HAVE A PROBLEM, BUT WE DO HAVE PEOPLE THAT DO NOT HAVE ANYONE ON CALL AS SUCH.

DEVELOPMENT SERVICES IS ONE OF THOSE LOCATIONS.

SHOULD WE OR SHOULD WE NOT? NOW I'LL LEAVE THAT UP TO THE HR DIRECTOR AND WHOEVER'S IN CHARGE.

SO OF THOSE FOLKS, BUT THAT'S SOMETHING WE NEED TO CONSIDER.

COULD I JUST ADD, I'D ALSO ADD ANOTHER ONE, BY THE WAY.

OH, I'M SORRY. GO AHEAD. OKAY.

THE CORONER'S OFFICE.

SO WE CALL THE CORONER'S OFFICE OUT A LOT.

I MEAN, A LOT AFTER HOURS.

AND OUR MEDICAL EXAMINER'S OFFICE RESPONDS.

THEY JUST RESPONDED TO SEVEN SPRINGS WITH US LAST WEEKEND.

AND IF YOU KNOW WHERE THAT IS, THAT'S OUT TOWARDS SHEEPS BRIDGE AND JUST NORTH OF THE MARICOPA COUNTY LINE ABOVE CAVE CREEK.

AND IT PROBABLY WILL TAKE THREE HOURS TO GET THERE.

AND THEY CAME OUT.

SO THEY THEY DO A REALLY GOOD JOB AT RESPONDING TO THE SCENES FOR ASSISTANCE, FOR INVESTIGATIONS.

AND SO THAT WOULD BE ANOTHER ONE THAT I WOULD IT WOULD NOT SURPRISE ME IF THEY NEEDED SOME ON CALL PAY FOR THAT.

AND I JUST WANT TO APPLAUD OUR HR DIRECTOR AND THOSE THAT HAVE SUPPORTED THIS.

THIS HAS BEEN SOMETHING THAT WE'VE ASKED FOR SINCE I CAN REMEMBER.

AND I THINK THAT WE OWE IT TO OUR EMPLOYEES THAT ARE ON CALL EVERY DAY TO START THE COMPENSATION TALKS ON THAT.

AND SO, I JUST WENDY KNOWS HOW WE FEEL ABOUT IT BECAUSE I THINK WE BUG HER ABOUT IT EVERY YEAR.

THANK YOU, JEFF. JUST TO CLARIFY TO THE MEDICAL EXAMINER, STAFF IS ON THE LIST OF THOSE IDENTIFIED FOR ON CALL PAY AND HAVE BEEN CALCULATED INTO THAT ESTIMATED COST.

OKAY, GREAT. SUPERVISOR MALLORY.

YEAH. AND I JUST WOULD LIKE TO MAKE A POINT THAT OF COURSE WHEN YOU ARE ON CALL, YOUR LIFE IS ALTERED.

SO, YOU'RE NOT GOING TO BE ABLE TO MAYBE, MAYBE YOU CAN'T GO HAVE DINNER WITH YOUR FAMILY OR MAYBE THEY'RE LEAVING FOR THE WEEKEND, BUT YOU'RE NOT GOING TO BE ABLE TO DO THAT.

YOU WILL BE WAITING FOR THAT TIME FOR WHEN THAT CALL COMES.

SO, YOU WILL ABSOLUTELY HAVE TO PUT THAT FIRSTHAND IN ANY FAMILY TYPE EVENTS THAT ARE GOING ON WILL BE ALTERED

[00:50:10]

BECAUSE YOU'RE STILL WAITING FOR THE EMERGENCY CALLS OR THE NECESSITY THAT'S COMING AND YOU JUST DON'T KNOW.

SO, SOMETHING ELSE TO CONSIDER BECAUSE THAT'S EXACTLY WHAT'S HAPPENING.

THE WEEKEND IS NOT THE WEEKEND FOR THEM WHO ARE ON CALL BY CHER OBERG.

THANK YOU, MR. CHAIRMAN. YOUR MIC.

THANK YOU, MR. CHAIRMAN.

YOU INDICATED THAT THERE WERE SIX DEPARTMENTS THAT PROBABLY WOULD HAVE PRIMARY USE OF THIS POLICY.

WHICH DEPARTMENTS ARE THOSE? WE HAVE FLEET FACILITIES, JUVENILE COURT SERVICES, SHERIFF'S OFFICE, PUBLIC WORKS.

AND THE MEDICAL EXAMINER'S OFFICE ARE THE ONES THAT AT THIS POINT IN TIME IDENTIFIED THAT THEY KNOW FOR SURE THEY HAVE STAFF THAT ARE ON CALL NOW AND NOT BEING COMPENSATED AND WOULD LIKE FOR THEM TO BE COMPENSATED.

OKAY. WELL, WE JUST HAD A COUPLE OF EXAMPLES OF HOW PEOPLE COULD POSSIBLY BE CALLED OUT.

ONE OF THE ONES THAT I'M AWARE OF IS AFTER MAJOR EVENTS DOWNTOWN, A LOT OF TIMES ON THE PLAZA, ALL THE GARBAGE RECEPTACLES ARE FULL, OVERFLOWING.

AND WHEN WIND IS BLOWING, OF COURSE, IS GOING ACROSS THE PLAZA.

SO WHEN I GET CALLS ON THAT, I GUESS I WOULD CALL FACILITIES DIRECTOR SINCE HE'S AN EXEMPT EMPLOYEE, I DON'T HAVE TO PAY HIM AND HE'LL BE MORE THAN HAPPY TO FIND SOMEBODY THAT WILL GO DOWN THERE AND TAKE CARE OF THE SITUATION.

IS THAT CORRECT? WHY WOULD IT BE FACILITIES WHEN THE PLAZA IS DIRECTED BY THE BOARD OF SUPERVISORS OFFICE? WELL, I'LL BE MORE THAN HAPPY TO GIVE YOU A CALL.

WHAT COMPENSATION RATE ARE WE GOING TO GIVE THESE FOLKS AND WOULD REMAIN THE SAME NO MATTER WHO'S OUT THERE? I'M THINKING OF SOMEBODY LIKE MAYBE A WE JUST TALKED ABOUT A LANDSLIDE.

SO YOU MIGHT HAVE AN EQUIPMENT OPERATOR OUT THERE WITH A FRONT LOADER TRYING TO REMOVE DEBRIS AS HE PAID THE SAME AS A PERSON THAT WOULD GO DOWN AND EMPTY THE RECEPTACLE. SO RIGHT NOW, WE'RE PROPOSING AN ON CALL PAY OF $1 PER HOUR.

THAT IS WHILE THEY ARE IN THE ON CALL STATUS.

ONCE THEY ARE CALLED TO WORK, THEY GO OFF OF ON CALL PAY AND THEY GO ON THE CLOCK, SO TO SPEAK, AT THEIR REGULAR RATE OF PAY AND OR OVERTIME IF THEY HAVE ALREADY WORKED 40 HOURS IN THAT WORK WEEK.

OKAY. SO SO WE'RE PROBABLY ANTICIPATING THAT ON CALL IS ABOUT EIGHT HOURS.

OR WOULD IT BE MORE? IT COULD BE MORE.

I THINK, AGAIN, WHEN WE GOT THE ESTIMATES FROM THE DEPARTMENTS THEY'RE ESTIMATING AND KNOWING WHEN THEY NEED PEOPLE ON CALL.

SO, IF YOU HAVE A DEPARTMENT THAT WORKS MONDAY THROUGH FRIDAY AND THEY FEEL THEY NEED SOMEONE ON CALL ALL WEEKEND LONG, YOU'D BE LOOKING AT 24 HOURS ON SATURDAY AND 24 HOURS ON SUNDAY.

SO A WEEKEND ON CALL WOULD BE A TOTAL OF $48 FOR THAT PERSON.

OKAY. ALSO, HOW DOES OUR RATE COMPARE WITH OTHER MUNICIPALITIES AND COUNTIES? SO WE WE DID LOOK AT THAT AND IT'S KIND OF ALL OVER THE PLACE.

SOME PEOPLE PAY ONE HOUR'S WORTH OF PAY FOR EACH DAY OF ON CALL.

OTHERS DO AN HOURLY RATE SUCH AS WE ARE SUGGESTING, AND THE DOLLAR PER HOUR WAS REALLY KIND OF RIGHT IN THE AVERAGE.

THERE ARE SOME THAT PAY LESS AND THERE ARE SOME THAT PAY MORE.

SO, WE KIND OF PICKED A DOLLAR TO START OUT WITH AND FELT LIKE THAT WAS RIGHT IN THERE WITH THE AVERAGE.

OKAY, WHAT'S OUR ESTIMATED COST OF THIS ANNUALLY RIGHT NOW? I GUESS THIS IS GOING TO START SOMETIME IN NOVEMBER.

SO THIS WOULD BE A SHORTER YEAR THAN FUTURE YEARS.

SO WHAT'S THE COST FOR THIS YEAR AND WHAT DO WE ANTICIPATE THE COST GOING FORWARD IN FUTURE YEARS THAT.

I DID NOT CALCULATE THE REST OF THIS YEAR.

WHAT WE RECEIVED FROM DEPARTMENTS WAS THE NUMBER OF ON CALL HOURS THEY BELIEVE THEY WOULD NEED IN A MONTH.

AND THEN WE CALCULATED THAT OUT TO A YEAR.

AND AT THE DOLLAR PER HOUR I GET THIS, INCLUDING THE ERAS WE WERE LOOKING AT AROUND 215,000 PER YEAR. SO DIVIDE BY 12 TO GET THE MONTHLY AND THEN HOW MANY MONTHS ARE LEFT IN THIS YEAR? OKAY. THANK YOU. AND AGAIN, IT'S AN ESTIMATE BASED ON WHAT THEY BELIEVE THEY WILL NEED.

ALL RIGHT. THANK YOU. APPRECIATE.

OKAY. ANY OTHER QUESTIONS? CONCERNS. OKAY.

WITH THAT, I'LL MAKE A MOTION TO APPROVE THE HUMAN RESOURCE POLICY SECTION 04 ON CALL AND CALLBACK WITH EFFECTIVE DATE OF NOVEMBER

[00:55:08]

12TH, 2023, WITH THE ADDITION TO THE CONSENT ITEM NUMBER 23.

IT'S AN INFORMATIONAL TECHNOLOGY SERVICES APPROVED AGREEMENT WITH CENTRAL SQUARE FOR ASSISTANCE IN IMPLEMENTING ON CALL AND CALLBACK PAY.

DO I HAVE A SECOND? A SECOND.

OKAY. MOTION MADE.

I MADE THE MOTION AND SECONDED BY SUPERVISOR MICHAELS.

ALL IN FAVOR SAY AYE.

AYE. OKAY.

BOTH MOTIONS.

CARRY. AND WE'LL MOVE ON TO, ACTUALLY, WE'RE GOING TO TAKE A TEN-MINUTE BREAK.

IT'S RIGHT ON TOP OF THE HOUR.

OKAY. WELCOME BACK, EVERYONE.

WE'LL BE MOVING ON TO ITEM NUMBER THREE.

[3. Human Resources - Approve revisions to Human Resources Policies and Procedures, 4.01 Compensation Program APPROVED BY 4 TO 1 VOTE. SUPERVISOR BROWN OPPOSED.]

HUMAN RESOURCES APPROVED REVISIONS TO HUMAN RESOURCES POLICIES AND PROCEDURES.

POINT 0.040 .01 COMPENSATION PROGRAM DIRECTOR WENDY RUSK.

GOOD MORNING AGAIN.

THIS THIS IS A POLICY THAT ALREADY EXISTS.

SO, THESE ARE REVISIONS THAT WE ARE REQUESTING TO OUR COMPENSATION PROGRAM POLICY 4.01.

AND THESE CHANGES ARE COMING FOR A COUPLE OF REASONS.

ONE OF THEM IS, AS WE HAVE SWITCHED OVER TO A COUNTY MANAGER SYSTEM, WE'RE TAKING A LOOK AT ALL OF OUR POLICIES TO MAKE SURE THAT THEY ARE IN LINE WITH THAT NEW STRUCTURE AND SOME OF THE DIFFERENT RESPONSIBILITIES THAT ARE OUTLINED IN OUR POLICIES.

ADDITIONALLY, WHAT WE'RE ATTEMPTING TO DO WITH THIS REVISION IS TO ADD IN SOME ADDITIONAL FLEXIBILITIES FOR OUR DEPARTMENTS.

WE'VE BEEN ON A JOURNEY OVER THE PAST COUPLE OF YEARS TO REALLY TAKE A LOOK AT THE COMPENSATION AND BENEFITS HERE AT THE COUNTY AND AN ONGOING EFFORT TO REMAIN COMPETITIVE IN ATTRACTING AND RETAINING QUALITY EMPLOYEES.

SO WE FEEL LIKE SOME OF THE ADDITIONAL ITEMS THAT WE'VE SUGGESTED FOR THIS POLICY WILL WILL ASSIST US IN THAT EFFORT AND ALLOWING FOR THOSE FLEXIBILITIES. I'LL POINT OUT A COUPLE OF THE CHANGES, SOME OF THE CHANGES.

WE'VE PROVIDED A REDLINED VERSION OF THE POLICY AND SOME OF THEM ARE TRULY JUST CLEAN UP AND NOT REALLY EVEN CHANGING THE INTENT OF THE POLICY.

BUT THERE ARE A COUPLE OF NEW SECTIONS IN HERE THAT ADD IN A SPECIAL PAY PLAN PROVISION TO ALLOW OUR DEPARTMENTS IN IN VERY CERTAIN CIRCUMSTANCES TO REQUEST SPECIAL PAY PLANS FOR THEIR EMPLOYEES WHO MAY BE DOING SOMETHING ABOVE AND BEYOND THE SCOPE OF THE POSITION THAT THEY HAVE BEEN HIRED TO DO, BUT NOT SO MUCH THAT IT WARRANTS A RECLASSIFICATION OF THE POSITION.

AND THEN THE OTHER NEW SECTION THAT WE ARE ADDING IS MARKET DIFFERENTIALS.

AND THIS WOULD BE A CASE WHERE SHOULD THE MARKET DATA SHOW THAT ONE OF OUR POSITIONS IS NOT BEING PAID IN LINE WITH MARKET.

THEY CAN REQUEST A MARKET DIFFERENTIAL TO ADDRESS THAT INCREASED PAY ON A TEMPORARY BASIS WHILE MARKET THOSE MARKET CONDITIONS EXIST.

AND THEN IF THE MARKET WERE TO CHANGE AGAIN, THOSE THAT PAY WOULD GO BACK TO THE REGULAR PAY.

SO THOSE ARE JUST A COUPLE OF EXAMPLES OF SOME OF THE CHANGES THAT WE ARE ATTEMPTING TO MAKE.

ADDITIONALLY, WE'VE WORKED IN SOME EXPANDED AUTHORITY FOR THE HUMAN RESOURCES DIRECTOR TO APPROVE SOME COMPENSATION RELATED ITEMS THAT CURRENTLY REQUIRE BOARD APPROVAL.

THE IDEA THERE IS THAT THOSE ANYTHING THAT THE HUMAN RESOURCES DIRECTOR COULD APPROVE WOULD STILL HAVE TO BE WITHIN BUDGET CAPACITY THAT HAS ALREADY BEEN APPROVED BY THE BOARD.

AND TO THAT NOTE, I DO WANT TO POINT OUT ONE ADDITIONAL CHANGE THAT I'D LIKE TO MAKE THAT'S NOT IN THE DRAFT THAT WAS ATTACHED TO THE AGENDA, AND THAT IS THERE'S A SECTION, I THINK IT'S 2.I.2 IT'S A SECTION THAT TALKS ABOUT ACTING APPOINTMENTS 2.I.2, IT'S AT THE VERY TOP OF PAGE FOUR.

THERE'S A STATEMENT IN THERE THAT TALKS ABOUT ACTING APPOINTMENTS.

ACTING APPOINTMENTS COME UP WHEN THERE'S A VACANCY THAT CANNOT BE IMMEDIATELY FILLED.

AND THE DEPARTMENT MAY NEED TO ASK ANOTHER EMPLOYEE TO STEP UP, ASSUME SOME ADDITIONAL HIGHER LEVEL RESPONSIBILITIES TO ACT IN THE PLACE OF THE PERSON WHO EITHER HAS LEFT EMPLOYMENT OR IS MAYBE OUT ON AN APPROVED LEAVE OF ABSENCE.

SO THIS IS A PROVISION WE'VE HAD IN OUR POLICY FOR AS LONG AS I'VE BEEN AROUND.

AND THE THE DRAFT THAT WAS PROPOSED WAS CHANGING THE LANGUAGE TO ALLOW THE HUMAN RESOURCES DIRECTOR AND BUDGET MANAGER TO TO APPROVE ACTING APPOINTMENTS IN EXCESS OF AUTHORIZED EMPLOYEES OR BUDGETED FUNDS.

[01:00:06]

HOWEVER, THERE IS SOME STATUTORY LANGUAGE OUT THERE RELATED TO BUDGET APPROVAL BY THE BOARD OF SUPERVISORS.

SO WE ARE RECOMMENDING AN ADDITIONAL AN ADDITION TO THAT SECTION SO THAT IT WOULD READ ACTING APPOINTMENTS MAY NOT BE IN EXCESS OF AUTHORIZED EMPLOYEES OR BUDGETED FUNDS WITHOUT APPROVAL FROM THE HUMAN RESOURCES DIRECTOR AND BUDGET MANAGER, SUBJECT TO ARS 42-14106B AND THAT THEN ENSURES THAT WE ARE STILL IN COMPLIANCE WITH THE STATUTORY LANGUAGE SHOULD THERE BE A NEED, IF THERE WAS A NEED TO HAVE ADDITIONAL BUDGET CAPACITY TO THE POINT WHERE FUNDS WERE CHANGING, LINE ITEMS WOULD REQUIRE BOARD APPROVAL. AND I'M GOING TO LOOK AT MARTY AND SEE IF HE WANTS TO ADD ANYTHING TO THAT EXPLANATION.

YES. THANK YOU.

CHAIRMAN, MEMBERS OF THE BOARD.

JUST A CLARIFICATION FIRST, THE STATUTORY REFERENCE IS 42-17106B, I THINK 14106 MAY HAVE BEEN MENTIONED.

IT'S ACTUALLY 17106 SUBSECTION B, AND THAT IS THE PURPOSE OF ADDING THAT PROVISION.

IT RECOGNIZES THAT THE BOARD HAS ULTIMATE BUDGET AUTHORITY AND IF THERE WERE CHANGES THAT WOULD REQUIRE SHIFTING BUDGET CAPACITY FROM ONE BUDGETED ITEM, FOR INSTANCE, FROM ONE DEPARTMENT TO ANOTHER, THAT WOULD IN FACT HAVE TO COME BACK TO THE BOARD FOR APPROVAL.

THANK YOU. WHERE DOES IT SAY THAT IN 42 170 106 SUBSECTION B, WHICH THE HUMAN RESOURCES DIRECTOR JUST INDICATED SHOULD BE ADDED TO SECTION 2.I.2 OF THE COMPENSATION POLICY? WELL, IT'S A STATUTE AGAIN.

42. EXCUSE ME.

42. 17106 SUBSECTION B.

LET ME JUST ASK A QUESTION OF YOU, MARTY.

WITH YOUR PERMISSION, MR. CHAIRMAN, AS IT RELATES TO WHAT OUR END GAME IS HERE.

IT SEEMS TO BE AS I'M HEARING IT, JUST SIMPLY LINING UP WITH OUR NEW ORGANIZATIONAL STRUCTURE WHERE WE'RE GOING TO HOPEFULLY INCREASE EFFICIENCIES AND EFFECTIVENESS IN IN AND HAVING THIS RESPONSIBILITY, WHICH OF COURSE HAS THE OBVIOUS GUARDRAILS OF STATUTORY AND BOARD, UH, PURVIEW.

AND THAT SEEMS TO BE WHAT THIS IS ALL ABOUT.

IS THAT WOULD YOU AGREE WITH THAT? WENDY THAT IS CORRECT.

THANK YOU. AND THEN STILL, YOU GOT TO STAY WITHIN THE BUDGET APPROVED BY THIS SUPERVISORS.

CORRECT. OKAY.

I'LL MAKE A MOTION.

I'LL MAKE A MOTION TO APPROVE WITH THE ADDITIONAL STATUTORY REFERENCE OF 42-17106B. ON SUBSECTION 2.I.2. SECOND, CAN I MAKE A COMMENT ON THAT? LET'S MAKE SOME. OKAY.

WE GOT A MOTION AND A SECOND.

SUPERVISOR BROWN. WE'LL OPEN IT UP FOR DISCUSSION.

OKAY. ON SECTION 401 AND THE ENTIRE SECTION, YOU KNOW, BASICALLY IT'S ELIMINATING THE BOARD OF SUPERVISORS FOR MOST OF THE DECISION-MAKING POLICY WITHIN.

IT TAKES US OUT IN EVERY EVERY INSTANCE WHERE THERE HAS TO BE SOME KIND OF SPECIFIC DETERMINATION MADE ON WHETHER THIS IS WITHIN THE BUDGET OR NOT.

ALSO, IT ALSO PUTS OUR BUDGET MANNER IN A IN A POSITION WHERE THE BUDGET MANAGER IS NOW MAKING SUPERVISORY DECISIONS, AND THAT IS NOT THE BUDGET MANAGER'S TASK.

SO, WHY ARE WE DOING THAT? I'D ALSO LIKE IF YOU TAKE A LOOK AT EVERY PAGE ON HERE THAT'S MARKED ON 401, EVERY SECTION THAT IS IN BLUE IS REMOVING THE AUTHORITY FROM THE BOARD OF SUPERVISORS.

IT SEEMS TO BE REDIRECTING AUTHORITY UNDER THE PURVIEW OF THE NEW ORGANIZATIONAL STRUCTURE, FROM MY PERSPECTIVE.

YEAH. AND TO BE WORKED MORE EFFICIENTLY AND GO IN LINE WITH THE COUNTY MANAGER.

I JUST THINK WE'RE RUSHING INTO THIS, AND I REALLY DO BELIEVE WE SHOULD BE SITTING DOWN AND TALKING WITH HR DIRECTOR AND MAURY IN A BETTER TYPE OF.

SEE A BETTER SETTING FOR US TO REALLY GO OVER AND HASH ALL OF THIS OUT, BECAUSE THIS IS VERY IMPORTANT THINGS THAT ARE NOT GOING TO BE EASILY.

WE'RE GOING TO COME BACK A WEEK OR A MONTH FROM NOW AND GO, WHAT DID WE DO AND UNDO IT AGAIN?

[01:05:01]

SO OPERATIONAL WISE, IF IT'S NOT WORKING OUT, WE CAN COME RIGHT BACK TO THE BOARD AND UNDO IT IF WE NEED TO.

IS THAT CORRECT? COUNCIL? YES, CHAIRMAN. MEMBERS OF THE BOARD.

THAT IS CORRECT.

IT REALLY, AS SUPERVISOR MICHAELS POINTS OUT, REDIRECTS AUTHORITY CONSISTENT WITH DECISIONS THIS BOARD HAS ALREADY MADE TO CHANGE TO A COUNTY MANAGER SYSTEM.

WITHIN THAT SYSTEM, IT IS APPROPRIATE FOR THE COUNTY MANAGER TO WORK WITH DIRECTORS WHO ARE APPOINTED BY THIS BOARD AND ANSWER TO THIS BOARD TO MAKE THESE TYPES OF DECISIONS.

AND THE STRUCTURE THAT'S PROPOSED IS IN THE INTERESTS OF EFFICIENCY AND TO ALLOW DEPARTMENTS TO ADDRESS SITUATIONS THAT ARE DESERVING OF SPECIAL ATTENTION.

ALL OF IT. WE DO NOT APPROVE DIRECTORS ANYMORE, ACCORDING TO POLICY.

DIRECTORS ARE NOW RESPONSIBLE TO YOU AND OR MR. THOMPSON. AM I WRONG? SO ULTIMATELY, THE REPORT TO THE MR. THOMPSON REPORTS TO THE BOARD SO THEY DON'T REPORT TO US? CORRECT. SO, THAT'S A YES OR NO, MARTY? WELL, IT'S REALLY WE'RE OPERATING IT'S NOT A YES OR NO.

AND I'M SORRY TO DIFFER, BUT WE'RE OPERATING IN A HYBRID SYSTEM AS REQUESTED BY THIS BOARD WHERE THE DIRECTORS ARE BOTH REPORTING TO THE BOARD AND REPORTING TO THE COUNTY MANAGER SIMULTANEOUSLY.

AND I'M SORRY, BUT WHAT I'M GETTING AT IS TO THE EXTENT THERE IS DISCRETION HERE, IT'S IN THE HANDS OF APPOINTED DIRECTORS WHO ARE OPERATING WITHIN THE CONFINES OF THE BUDGET, WHICH IS ESTABLISHED BY THE BOARD.

THERE IS NO AUTHORITY TO DEVIATE FROM THE BUDGET THAT'S SET BY THE BOARD.

AND IN FACT, THAT STATUTORY REFERENCE WAS AN ACKNOWLEDGMENT OF THE FACT THAT ANYTHING THAT WOULD PROPOSE A DEVIATION FROM THE BUDGET AS ESTABLISHED BY THE BOARD WOULD IN FACT HAVE TO COME BACK TO THE BOARD FOR APPROVAL.

SO, I JUST WANTED TO CLARIFY THAT THE BUDGET MANAGER ISN'T STEPPING IN AND ACTING AS A SUPERVISOR, THE BUDGET MANAGERS ACTING AS THE BUDGET MANAGER AND MAKING SURE THAT THE BUDGET APPROVED BY THIS BOARD CONTAINS CAPACITY FOR THE CHANGES THAT ARE PROPOSED.

BUT THAT'S WHAT IT IS.

IT'S A REDIRECT OF AUTHORITY CONSISTENT WITH THE RESTRUCTURE THAT THIS BOARD HAS PREVIOUSLY APPROVED, AND I'M HAPPY TO ANSWER ANY OTHER QUESTIONS.

THANK YOU. SUPERVISOR MALLORY YEAH.

SO SINCE WE'VE GONE TO THIS COUNTY MANAGER WAY FOR ME MY OFFICE HASN'T CHANGED AT ALL. I STILL REACH OUT TO THE DIRECTORS, THEY STILL COME AND MEET WITH ME WHEN I HAVE.

I UNDERSTAND THAT MR. THOMPSON, ALONG WITH MR. BRENNAN, HAVE CERTAIN DIRECTORS.

THEY EACH HAVE CERTAIN AMOUNT THAT THEY OVERSEE.

WHEN I HAVE ISSUES GOING ON IN THE COMMUNITY WITH MY AREA, I WILL OFTEN JUST INCLUDE AN EMAIL TO THE DIRECTOR AND THEN TO THE OVERSEE MANAGER.

WHEN IT COMES TO THE MONEY, THE BUDGET IS SET.

IT HAS TO COME TO US.

ANY FINANCIAL CHANGES HAVE TO COME TO US AND ALSO THE DIRECTOR MEETS WITH US ONCE A WEEK.

I PERSONALLY THINK THE SYSTEM IS RUNNING GOOD.

I DON'T HAVE A PROBLEM WITH ANY OF THIS AND I PERSONALLY DO NOT FEEL THAT THE AUTHORITY OF WHAT WE DO HAS BEEN DIMINISHED OR TAKEN AWAY.

THAT'S JUST ME PERSONALLY, BUT I JUST NEEDED TO STATE THAT OUT OF THERE.

MY COMMUNICATION IS EXACTLY WHAT IT WAS BEFORE WE DID THIS.

THANK YOU. SUPERVISOR MICHAELS.

THANK YOU, MR. CHAIRMAN.

I CONCUR THAT THIS IS A REDIRECTION STILL UNDER THE AUSPICES OF THE AUTHORITY THAT WE HAVE ALWAYS HAD AND WILL CONTINUE TO HAVE. IT IS SIMPLY A WAY TO ALIGN WITH OUR ORG STRUCTURE THAT PROVIDES THE PATH FORWARD FOR A MORE EFFICIENT AND EFFECTIVE CHAIN OF DECISION MAKING ALL UNDER OUR PURVIEW.

DO WE HAVE A MOTION? MR. CHAIRMAN? I'VE FORGOT.

WE GOT IT. WE GOT A MOTION.

THERE IS A MOTION, AND WE'RE STILL IN DISCUSSION.

SO, LET ME.

HOLD ON, HOLD ON. NUMBER TWO, VICE CHAIR OBERG SPEAKING.

THEN I'M GOING TO HIT YOU.

THANK YOU, MR. CHAIRMAN. I GUESS ONE QUESTION I HAVE IS MORE FOR CLARIFICATION ON MY PART.

[01:10:03]

SO LET'S SAY IT HAS A POSITION OPEN.

YOU WANT TO FILL IT. AND ONE OF THE PEOPLE COMES WITH EXCEPTIONAL EXPERIENCE AND EDUCATION.

BUT THE PERSON WOULD NEED YOU WOULD EXPECT, YOU KNOW, MAYBE A LEVEL OF PAY OUTSIDE OF OUR CURRENT PAY SCHEDULE.

SO WOULD THE DIRECTOR THEN GO TO YOU TO DETERMINE WHAT THE FLEXIBILITY HE HAS AVAILABLE TO PROVIDE A DIFFERENT PAY? AND IF YOUR FLEXIBILITY IS NOT SUFFICIENT TO HIRE THIS PERSON, THEN HE WOULD COME TO THE BOARD WITH THE REQUEST FOR THE PAY SCALE THAT HE FEELS IS APPROPRIATE.

IS THAT CORRECT? I WOULD SAY YES.

RIGHT NOW WE WE HAVE FLEXIBILITIES BUILT INTO WHEN A DEPARTMENT WOULD LIKE TO BRING SOMEONE ON AT A HIGHER RATE OF PAY.

THERE'S NOT A MECHANISM FOR SOMEONE TO HIRE SOMEONE HIGHER THAN THE MAXIMUM PAY FOR THAT PAY GRADE.

AND SO IF IF BETWEEN THE DISCUSSION BETWEEN MYSELF AND THAT DEPARTMENT DIRECTOR, WE WILL NOT ABLE TO FIND A REASONABLE SOLUTION THAT WORKED FOR BOTH OF US, THEN I WOULD SAY THEY LIKELY WOULD NEED TO COME TO THE BOARD TO ASK FOR SOME KIND OF EXCEPTION.

OKAY. THAT'S WHAT I NEED TO KNOW.

THANKS. DOES A COUNTY MANAGER HAVE OVERSIGHT ON THAT, WHEN THAT DISCUSSION TAKES PLACE, OR IS THAT JUST GIVING YOU ALL THE AUTHORITY? IT'S NOT SPECIFICALLY WRITTEN INTO THE POLICY, BUT THE WAY THAT I LOOK AT IT IS I REPORT TO THE COUNTY MANAGER.

AND SO IF THERE WERE IF ME PERSONALLY, IF THERE WERE TO BE A DISAGREEMENT BETWEEN MYSELF AND A DEPARTMENT HEAD OR ELECTED OFFICIAL, I WOULD ABSOLUTELY BE INVOLVING THE COUNTY MANAGER BEFORE IT WAS RISING UP TO THE LEVEL OF THE BOARD SUPERVISOR.

BROWN OKAY.

I JUST WANTED TO READ THAT SECTION THAT WE'RE TALKING ABOUT ACTUALLY IS A SECTION 404.01.

AND THEN IT'S I TO ANYWAY, ACTING APPOINTMENTS MAY NOT BE IN EXCESS OF AUTHORIZED EMPLOYEES OR BUDGETED FUNDS WITHOUT THE APPROVAL OF THE HUMAN RESOURCES DIRECTOR AND THE BUDGET MANAGER BOARD OF SUPERVISORS IS ELIMINATED AND THAT'S WHERE WE'VE ADDED SUBJECT TO ARS 42-17106B THAT ENSURES THAT WE STAY WITHIN THE STATUTORY CONFINES OF WHAT THE BOARD HAS APPROVAL OVER IN THE OVERALL BUDGET.

WHERE IS THAT? THAT ADDED THAT WHAT I'VE JUST ASKED TO ADD DURING THIS MEETING, IT'S NOT ON THE DRAFT VERSION THAT YOU HAVE IN FRONT OF YOU BUT IT WILL BE ON THE FINAL VERSION IF THIS PASSES.

AND THAT WAS ADDED ON TO THE MOTION, TOO, AND CHAIRMAN AND MEMBERS OF THE BOARD.

I ASK THAT THAT BE ADDED TO THE POLICY.

IN REVIEWING IT.

I WANTED A SPECIFIC RECOGNITION BUILT INTO THE POLICY THAT THERE ARE LIMITS ON WHAT THE BUDGET MANAGER AND HR DIRECTOR COULD AND COULD NOT APPROVE.

AND THAT STATUTORY REFERENCE TAKES US BACK TO THE REQUIREMENT THAT THE BOARD VOTE AFFIRMATIVELY ON A CHANGE IN BUDGET FROM ONE BUDGETED ITEM TO ANOTHER AT A PUBLIC MEETING.

SO THAT CANNOT BE DONE ADMINISTRATIVELY PURSUANT TO THIS POLICY WITH THE REVISION THAT'S BEEN ADDED.

OKAY. ANY FURTHER DISCUSSION? ALL IN FAVOR. SAY AYE? AYE. CRAIG, DID YOU VOTE? NO. OKAY.

OKAY. MOTION CARRIES.

THANK YOU. FOR ONE.

OKAY. NUMBER FOUR, HUMAN RESOURCES APPROVE REVISIONS TO HUMAN RESOURCES POLICIES AND PROCEDURES 6.09 TRAUMATIC EVENT COUNSELING.

[4. Human Resources - Approve revisions to Human Resources Policies and Procedures, 6.09 Traumatic Event Counseling.]

I THINK THIS WILL BE AN EASY ONE.

YES. SO, WE ARE RECOMMENDING REVISIONS TO OUR TRAUMATIC EVENT COUNSELING FOR PEACE OFFICERS AND PUBLIC SAFETY EMPLOYEES.

SECTION 6.09.

RECENTLY, SOME LEGISLATION HAS PASSED IN ARIZONA, ADDING 911 DISPATCHERS TO THE DEFINITION AS AN ELIGIBLE EMPLOYEE UNDER THIS POLICY AND ELIGIBLE FOR THIS BENEFIT.

SO WE'VE SIMPLY TAKEN OUR CURRENT POLICY AND ADDED IN THAT JOB TITLE OF 911 DISPATCHER AND CHANGE THE DEFINITION A LITTLE BIT OF A TRAUMATIC EVENT TO INCLUDE AUDIBLY WITNESSING BECAUSE 911 OPERATORS WILL MOST LIKELY BE AUDIBLY WITNESSING TRAUMATIC EVENTS VERSUS VISUALLY WITNESSING.

SO THIS IS ACTUALLY REQUIRED THAT WE CHANGE THIS POLICY IN ORDER TO ENSURE WE'RE IN COMPLIANCE WITH THE LAW.

MR. CHAIR. YES.

I'D LIKE TO MAKE A MOTION TO APPROVE THIS.

IT'S VERY OBVIOUS THAT THESE PEOPLE SHOULD BE INCLUDED IN ANYTHING THAT WE TAKE AS FAR AS HELPING THEM RECOVER FROM TRAUMATIC EXPERIENCES THAT THEY DO SUFFER.

[01:15:07]

AND WHILE BEING 911 OPERATORS, MY DAUGHTER WAS A 911 OPERATOR FOR TEN YEARS AND I WAS THE SUPERVISOR IN 911 OPERATION AND THE POLICE DEPARTMENT IN CALIFORNIA.

AND THESE PEOPLE GO THROUGH A LOT OF HELL OVER THAT TELEPHONE AND THEY REALLY NEED HELP LATER TO DEAL WITH SOME OF THE THINGS THAT THEY HAVE TO DEAL WITH.

SECOND. GUYS GOT IT AT THE SAME TIME.

OKAY. WE GOT A MOTION BY SUPERVISOR BROWN.

I THINK I HEARD SUPERVISOR MICHAELS WITH THE SECOND.

ALL IN FAVOR SAY AYE.

AYE. MOTION CARRIES.

THANK YOU. THANK YOU.

IT WAS EASIER.

ALL RIGHT. MOVING ON TO HEARINGS, DEVELOPMENT SERVICES APPROVED THE REVISED PLAT AMENDMENT TO THE EXISTING HIGHLANDS PINES PLAT.

[1. Development Services - Approve the Revised Plat Amendment to amend the existing Highland Pines Plat K Unit 1 Lot 3, on approximately 2.3 acres, R1L-35 (Residential; Single Family; Limited to site-built structures only; minimum 35,000-SqFt. lot size) zoning district, to allow for Lot 3 to be split creating two new parcels from lot 3 on approximately 2.3 acres, subject to the conditions of approval. Owner/Applicant: Paul & Karen Fullmer; Project Name: First Revision of Plat Lot 3, Unit 1, Highland Pines Plat K; APN: 100-06-014K; PLA23-000090. The subject property is located at 5010 West Smoki Dr in the Highland Pines Subdivision, Plat K Unit 1, lot 3. Section 34,35, Township 14 North, Range 03 West, G&SRB&M. Staff: Timothy Olson (District 1 - Supervisor Oberg) ]

AND THIS IS IN SUPERVISOR OBERG DISTRICT.

AND PRESENTER IS TIMOTHY OLSON.

OH, I GUESS IT'S DIFFERENT.

TIM COMES UP. YEP.

NO, WE CAN'T HEAR YOU.

HOW ABOUT NOW? YOU'RE GOOD.

UM, GOOD MORNING, MR. CHAIRMAN AND MEMBERS OF THE BOARD.

MY NAME IS MATT BLAKE.

I'M THE PLANNING MANAGER.

REGARDING THE FOMER REPLAT APPLICATION, I HAVE A FEW CORRECTIONS FOR THE BOARD REGARDING THE APPLICATION.

FIRST, THERE WAS AN OMISSION FROM THE AGENDA PERTAINING TO ATTACHMENT, ONE THAT WAS PUBLISHED WHEREBY THE SECOND PAGE OF THE APPLICANT'S LOI LETTER OF LETTER OF INTENT WAS NOT INCLUDED.

THIS MISSING PAGE FINISHES THE LAST SENTENCE FROM THE FIRST PAGE WHICH WHICH WAS PUBLISHED AND INCLUDES THE LETTER, SIGNATURE AND REFERENCE ENCLOSURES. THE SUBSTANCE OF THE ADMITTED PARTIAL SENTENCE STATES THAT SUCH LOT OWNERS HAVE INDICATED THAT THEY ARE NOT OPPOSED TO THE PROPOSAL.

I WOULD LIKE TO OFFER THIS INFORMATION TO COMPLETE THE RECORD REGARDING THAT OMISSION.

SECONDLY, THERE WERE TWO ITEMS ON THE AGENDA ATTACHMENT, TWO ACTION ITEM REQUESTED AND ATTACHMENT THREE BRIEF EXPLANATION WHICH WERE MISTAKENLY INCLUDED AS ACTION ITEMS. THOSE ITEMS ARE INCLUDED ON THE AGENDA, BUT NOT AS ACTION ITEM ATTACHMENTS.

SO A LITTLE CONFUSION THERE.

OUR APOLOGIES.

HOPEFULLY THIS CORRECTS THE RECORD.

OKAY. OKAY. MR. OLSON. GOOD MORNING.

GOOD MORNING. I'M GOING TO GO AHEAD AND SET UP MY PRESENTATION.

GIVE ME A MOMENT.

ALL RIGHT. LET'S GO AHEAD AND BEGIN.

GOOD MORNING, CHAIRMAN GREGORY, MEMBERS OF THE BOARD.

FOR THE RECORD, MY NAME IS TIMOTHY OLSON, PLANNER WITH YAVAPAI COUNTY DEVELOPMENT SERVICES.

TODAY I'M PRESENTING THE APPLICATION FOR THE FORMER REVISED PLAT AMENDMENT, HIGHLAND PINES PLAT K UNIT ONE.

LOT THREE.

THE IS LOCATED IN SUPERVISOR OBERG DISTRICT, DISTRICT ONE WITHIN HIGHLAND PINES SUBDIVISION.

AS YOU CAN SEE.

THIS IS AN AREA MAP SHOWING THE SUBJECT PROPERTY WITHIN HIGHLAND PINE SUBDIVISION.

AND THIS IS A ZONING MAP SHOWING EXACTLY WHERE THE LOT THREE IS LOCATED.

AND CURRENTLY I'M SORRY, LET ME BACK UP HERE.

THE PROPERTY IS CURRENTLY ZONED R-1 L35 RESIDENTIAL SINGLE FAMILY LIMITED TO SITE-BUILT STRUCTURES ONLY.

WHICH WOULD ALLOW, AS A MATTER OF FACT, AS A MATTER OF RIGHT, ONE SINGLE FAMILY HOME AND ACCESSORY STRUCTURE, SUCH AS A DETACHED GARAGE OR A SHED.

WHAT YOU'RE LOOKING AT HERE IS THE ORIGINAL PLAT.

THE LOTS SEVEN THROUGH I MEAN ONE THROUGH SEVEN HIGHLAND PINES PLAT K UNIT ONE WERE APPROVED BY YAVAPAI COUNTY BOARD OF SUPERVISORS AUGUST 23RD, 1976. BETWEEN 1990 AND 1993, IT APPEARS THAT LOT THREE WAS COMBINED AND THEN SPLIT IN DECEMBER TO DECEMBER 11TH, 2017, WITHOUT AN APPROVAL.

I'M SORRY. APPROVED REVISED PLAT AMENDMENT CREATING PARCELS ENDING IN ZERO ONE FOR J AND ALSO ZERO ONE FOR K IN FEBRUARY OF 2001.

THE FULMERS PURCHASED THE PROPERTY ENDING IN ZERO ONE FOR K, AND THAT'S THE PROPERTY THAT'S ON THE SOUTHERN PORTION OF OF THIS.

SO, I'M GOING TO GO AHEAD AND FORWARD THIS.

AND THIS IS CURRENTLY THE CONFIGURATION OF LOT THREE.

AS YOU CAN SEE, THERE'S A SPLIT RIGHT HERE.

AND THAT WAS THAT WAS TAKEN PART IN 2000, I MEAN, 2017.

[01:20:02]

ANOTHER PART OF OWNING ANOTHER.

THE OTHER PORTION OF THE PARTY ON THE NORTH END IS OWNED.

THAT WOULD BE 014J, WHICH IS ON THE NORTH END AND IS MADE UP OF 36,154 SQUARE FOOT LOT.

THE FORMERS HAVE COME FORWARD WITH THE INTENT OF BUILDING A HOME ON THAT SOUTHERN PORTION OF THE LOT, ENDING IN ZERO ONE, I BELIEVE, 014K.

HOWEVER, THE FULMARS DID APPLY FOR BUILDING PERMITS THROUGH YAVAPAI COUNTY DEVELOPMENT SERVICES AND IT WAS DISCOVERED THAT THE SPLIT OF LOT THREE WAS NEVER APPROVED.

SUCH THAT THE FINAL PLAT NEEDED TO BE REVISED, NEEDED TO BE REVISED, SHOWING THAT LOT THREE WAS WAS SPLIT.

AND THAT'S WHY WE'RE HERE TODAY TO GO AHEAD AND HAVE THIS APPROVED BY THIS BODY.

LET'S GO AHEAD AND LOOK AT SOME PHOTOS.

DO WE HAVE ANY REASON WHY IT WASN'T APPROVED BEFORE IT WAS SPLIT WITHOUT IT HAD TO HAVE GONE THROUGH A REPLAT.

THE APPROVED PLAT THAT WAS DONE IN 1976 HAD TO STAY THAT WAY UNLESS THERE WAS A CHANGE.

IF THERE'S ANY CHANGES IN A SUBDIVISION LOT, YOU MUST COME FORWARD TO THIS BODY TO ASK FOR THAT APPROVAL AND THAT WAS NOT ASKED WHEN IT WAS SPLIT.

AND I BELIEVE GOING BACK TO 19 I MEAN, 2017, IT WAS SPLIT WITHOUT THAT APPROVAL.

SO THAT'S WHAT WE'RE HERE ASKING FOR, FOR THAT APPROVAL.

THIS IS AN OVERHEAD PHOTOGRAPH OF THE OF LOT THREE.

AND THE RED LINE INDICATES THE THE HOW THE THE CONFIGURATION OF THAT SOUTHERN LOT LOOKS RIGHT NOW.

THIS IS AN OVERHEAD PHOTOGRAPH LOOKING AT THE SUBJECT PROPERTY.

AND THERE IS AGAIN ON THAT NORTHERN HALF OF LOT THREE, A HOUSE, AND THAT HAS BEEN PERMITTED THROUGH YAVAPAI COUNTY DEVELOPMENT SERVICES.

THE FULMER'S PURCHASED THE LOWER HALF OF THE SOUTHERN HALF OF THAT LOT.

SO, YOU CAN SEE SMOKEY DRIVE AS WELL AS THE SUBJECT PROPERTY.

AGAIN, IT'S A PHOTOGRAPH LOOKING EAST AT THE SUBJECT PROPERTY AND SMOKEY DRIVE.

LOOKING SOUTH.

AS YOU CAN SEE THE SUBJECT PROPERTY, THE ALSO THE HOUSE ON THE NORTHERN HALF OF LOT THREE.

THIS IS YOU'RE LOOKING YOU'RE ACTUALLY LOOKING NORTH IN A SUBJECT PROPERTY.

SMOKEY DRIVE.

AND YOU'RE LOOKING WEST AT THIS POINT LOOKING AT THE SUBJECT PROPERTY.

YOU CAN SEE THERE'S REALLY KIND OF THERE'S NO HOUSES AROUND IT EXCEPT FOR THE HOUSE.

THAT'S TO THE NORTH OF THAT PROPERTY.

IN PART GOING BACK TO CITIZEN PARTICIPATION.

THE FOAMERS HAVE CONTACTED ALL THE PROPERTY OWNERS WITHIN WITHIN HIGHLAND, WITHIN THE UNIT ONE HIGHLAND PINES PLOT REGARDING THE REVISED PLAT, ALL LOT OWNERS HAVE INDICATED THAT THEY ARE NOT OPPOSED TO THIS REQUEST.

SEE THAT YOU CAN ALSO SEE THE NOTARIZED SIGNATURES OF ALL THE PROPERTY OWNERS WITHIN THAT UNIT ONE PLAT K.

THEY HAVE NOTARIZED IT AND THEY HAVE NO OBJECTION TO THIS.

THE PROPERTY WAS POSTED FOR HEARING NOTIFICATIONS BY STAFF ON SEPTEMBER 19TH, 2023, AND WE HAVE NOT RECEIVED ANY COMMENTS OR LETTERS IN OPPOSITION FOR THIS REQUEST.

IN SUMMARY CONSIDERATION OF A REVISED PLOT REVISED PLOT AMENDMENT TO THE EXISTING HIGHLAND PINES PLOT K UNIT ONE, LOT THREE AND AGAIN IT'S ZONED AS R1 L 35 SINGLE FAMILY RESIDENTIAL SITE BUILDS ONLY MINIMUM LOT SIZE OF 35,000FT² EACH LOT HERE ALSO MEETS BOTH OF THOSE REQUIREMENTS.

THESE ARE THE CONDITIONS OF APPROVAL.

THIS CONCLUDES MY PRESENTATION.

I'M HERE TO ANSWER ANY OF THE QUESTIONS YOU MIGHT HAVE FOR STAFF AS WELL AS MRS. FULMER IS ALSO HERE TO ANSWER ANY OF YOUR QUESTIONS YOU MIGHT HAVE FOR THE APPLICANT.

OKAY. VICE CHAIR OBERG.

THIS IS YOUR DISTRICT.

THANK YOU, MR. CHAIRMAN.

DID THIS REQUIRE ANY APPROVAL FROM PLANNING AND ZONING? THIS IS NOT THE ONLY TIME IT WOULD.

IT WOULD GO TO PLANNING AND ZONING IS IF THEY DIDN'T GET 100% APPROVAL AND AND SIGNATURES FROM THAT UNIT AND FROM THAT PLAT.

I HAVE TO TIP MY HAT TO MISS FULMER.

SHE WENT AROUND TO EACH PROPERTY OWNER WITH A NOTARY AND GOT ALL THOSE NOTARIZED AND AND APPROVED.

SHE DID A FANTASTIC JOB.

OKAY, MR. CHAIRMAN, I MAKE THE MOTION TO APPROVE THE REVISED PLOT AMENDMENT TO AMEND THE EXISTING HIGHLAND PINES PLOT UNIT ONE.

LOT THREE AS INDICATED IN THIS HEARING.

SECOND. OKAY.

WE GOT A MOTION BY VICE CHAIR OBERG, SECONDED BY SUPERVISOR MICHAELS.

ALL IN FAVOR SAY AYE.

AYE. MOTION CARRIES UNANIMOUS AND WE'LL MOVE ON TO.

[01:25:03]

THANK YOU, TIM. THANK YOU, BOARD.

GOOD WORK ON THAT.

EXCELLENT. OKAY.

WE'RE GOING TO MOVE ON TO CALL OF THE PUBLIC.

[ CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.]

INDIVIDUALS MAY ADDRESS THE BOARD FOR UP TO THREE MINUTES ON ANY RELEVANT ISSUES WITHIN THE BOARD'S JURISDICTION PURSUANT TO ARS 38-431.01, EACH BOARD MEMBER SHALL NOT DISCUSS OR TAKE ANY ACTION ON MATTERS RAISED DURING THE CALL TO THE PUBLIC.

THE BOARD MAY DIRECT STAFF TO STUDY THE MATTER OR DIRECT THAT THE MATTER BE RESCHEDULED FOR CONSIDERATION AT ANOTHER DATE.

BY OBERG IS EARNING GREEN SHEETS.

YES, MR. CHAIRMAN.

WE HAVE ONE.

LAUREN HIGGINS WISHES TO SPEAK.

OKAY, MR. HIGGINS, IF YOU CAN STEP UP, YOU HAVE THREE MINUTES AND THEN MAKE SURE THE GREEN LIGHT ON THE MIKES ON.

GOOD MORNING. THANK YOU, CHAIRMAN.

BOARD MEMBERS.

THIS IS WONDERFUL HEARING FROM PLANNING, AND THEY DO A WONDERFUL JOB.

I AM FAMILIAR WITH PLANNING.

I'VE BEEN IN A CAPACITY WITH PEONS.