[ CONSENT AGENDA (Routine items that may all be approved by one motion.) ALL ITEMS ON THE CONSENT AGENDA WERE UNANIMOUSLY APPROVED WITH THE EXCEPTION OF ITEMS 8, 32, 33, AND 40.]

CONSENT AGENDA ITEMS ARE ROUTINE ITEMS THAT MAY BE APPROVED BY ONE MOTION.

ANY OF THE SUPERVISORS HAVE ANY ITEMS PULLED OTHER THAN ONES NOTED? NEVER BEEN NOTIFIED? NO, SIR.

OKAY. ITEM NUMBER EIGHT WILL BE PULLED.

[00:35:04]

I WILL BE PULLING THAT ITEM.

ITEM NUMBER 32 WILL BE PULLED BY SUPERVISOR OBERG OR VICE CHAIR OBERG.

32. 33 WILL BE PULLED BY VICE CHAIR OBERG.

AND THEN ITEM NUMBER 40 IS GOING TO BE PERMANENTLY PULLED BY MR. CARTER. OKAY, I'LL MAKE A MOTION TO APPROVE ITEMS ONE THROUGH 47 WITH THE EXCEPTION OF ITEM EIGHT, 3233 AND 40.

SECOND. OKAY.

WITH THAT, I MADE THE MOTION SECONDED BY VICE CHAIR OBERG.

ALL IN FAVOR SAY AYE? AYE. OKAY.

MOTION PASSES UNANIMOUSLY.

OKAY. WELL, WITH THAT, WE'LL MOVE ON TO ITEM NUMBER 32.

[32. Public Works - Approve Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT), funded under the Federal Highway Administration (FHWA) Highway Safety Improvement Program (HSIP), for the Iron Springs Road North of Tonto Road project, at a total cost estimate of $4,382,364.00, with the County portion estimated at $248,584.00. YC Contract No. 2023-387 (District 1 - Supervisor Oberg)]

[33. Public Works - Approve Intergovernmental Agreement (IGA) with the Arizona Department of Transportation (ADOT), funded under the Federal Highway Administration (FHWA) Highway Safety Improvement Program (HSIP), for the Iron Springs Road at Skyline Drive project, at a total cost estimate of $4,826,374.00, with the County portion estimated at $273,639.00. YC Contract No. 2023-386 (District 1 - Supervisor Oberg)]

THANK YOU, MR. CHAIRMAN.

I THINK BOTH 32 AND 33, I'D LIKE TO HAVE A LITTLE INPUT FROM THE STAFF ON.

BASICALLY, AS MOST PEOPLE KNOW, THERE'S A LOT OF CONSTRUCTION ON ON I-17.

THERE'S BEEN ACCIDENTS IN THE PAST.

AND WHAT HAPPENS A LOT OF TIMES IS EVERYBODY COMES UP 89 AND THAT COMES RIGHT THROUGH SKULL VALLEY.

AND A LOT OF FOLKS THAT LIVE DOWN IN THAT AREA ARE HEAVILY IMPACTED BY THE AMOUNT OF TRAFFIC GOING THROUGH THERE.

AND AS MOST OF YOU KNOW, WHITE SPARK CANNOT BE USED FOR FOR LARGE TRUCKS.

SO A LOT OF THOSE TRUCKS HAVE TO COME UP.

IF THEY'RE COMING UP 89, THEY HAVE TO COME THROUGH SKULL VALLEY AND ON UP INTO IRON SPRINGS AND INTO PRESCOTT.

AND A LOT OF TIMES THOSE UPHILL AREAS, IT REALLY BACKS UP TRAFFIC.

WE HAVE A LOT OF PEOPLE PROBABLY MAKING SOME VERY UNSAFE PASSING IN THAT AREA.

I'VE SEEN IT MYSELF.

AND SO HOPEFULLY WE CAN HAVE MR. CHERRY TELL US HOW THAT'S GOING TO BECOME IMPROVED IN THE NEAR FUTURE.

THANK YOU. THANK YOU.

I'D BE HAPPY TO.

I'M DAN CHERRY. I'M YOUR PUBLIC WORKS DIRECTOR.

GOOD MORNING, CHAIRMAN.

VICE CHAIRMAN. MEMBERS OF THE BOARD ITEMS 32 AND 33 ARE CERTAINLY SEPARATE BUT RELATED.

BOTH OF THESE PROJECTS ARE ARE INTENDED TO BE FUNDED BY THE HIGHWAY SAFETY IMPROVEMENT PROGRAM, WHICH IS A FEDERAL PROGRAM THAT IS REALLY FOCUSED ON FUNNELING MONEY INTO PROJECTS THAT ARE, I GUESS, REACTIVE TO KNOWN SAFETY PROBLEMS. AND SO THE CYCLE FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM DOLLARS COMES UP EVERY COUPLE YEARS OR SO.

WE HAVE TAKEN ADVANTAGE IN THE PAST WITH THIS PROGRAM.

IN FACT, THERE'S CURRENTLY AN ONGOING PROJECT THAT'S UNDER CONSTRUCTION ON CORNVILLE ROAD OVER IN THE VERDE VALLEY THAT WAS FUNDED BY THE SAME PROGRAM.

AND AND BECAUSE OF THOSE FEDERAL DOLLARS THAT COME IN, WE ARE REQUIRED TO ACCEPT THE DOLLARS.

BUT THEY'RE THEY'RE ADMINISTERED THROUGH THE ARIZONA DEPARTMENT OF TRANSPORTATION.

SO WE DO AN INTERGOVERNMENTAL AGREEMENT FOR THAT, WHICH IS WHAT IS HERE BEFORE YOU TODAY WITH THAT LITTLE BIT OF A PREAMBLE, THE TWO LOCATIONS THAT WE ARE LOOKING TO MAKE IMPROVEMENTS ON IRON SPRINGS ROAD ARE ONE IS DEPICTED UP HERE ON THE SCREEN IS AN AREA JUST ABOUT A HALF A MILE AWAY FROM THE TONTO ROAD INTERSECTION.

AND ON THE UPHILL DIRECTION WHICH WOULD BE EASTBOUND WE'RE LOOKING AT PUTTING A ADDITIONAL AUXILIARY LANE FOR PASSING AS SUPERVISOR OBERG HAS TOUCHED ON, WE HAVE PEOPLE THAT MAKE PASSINGS IN IN IN ZONES THAT ARE NOT REALLY RECOMMENDED FOR IT BECAUSE OF SLOW MOVING TRAFFIC, BE IT RECREATIONAL VEHICLES OR TRUCKS OR WHAT HAVE YOU.

WE ARE PROPOSING AN AUXILIARY LANE ABOUT 6/10 OF A MILE LONG TO ADDRESS THE SAME TYPE OF MANEUVERS AND GIVE PLACE FOR SLOWER MOVING VEHICLES TO GET OUT OF THE WAY, ALLOW PEOPLE TRAVELING THE SPEED LIMIT TO PASS AND DO IT SAFELY.

SO, WITH THAT IN MIND, WE TOOK A LOOK AT WHAT THE HISTORY OUT HERE WAS WITH REGARDS TO CRASH DATA AND IDENTIFYING THESE LOCATIONS AS TO WHERE THE NEED HAS BEEN.

HIGHEST. HIGHWAY SAFETY IMPROVEMENT PROGRAM DOLLARS ARE USUALLY TIED TO INCAPACITATING INJURIES AND FATALITIES.

UNFORTUNATELY, THAT GETS DEVELOPED WITH A BENEFIT COST RATIO THAT THEN GETS COMPARED STATEWIDE.

AS TO HOW THESE PROGRAMS GET FUNDED, USUALLY THERE'S A CUT OFF WITH A BENEFIT COST RATIO BASED ON WHAT FUNDING IS AVAILABLE AT THE

[00:40:04]

TIME WE RECEIVE THESE DOLLARS.

THERE WAS A TREMENDOUS AMOUNT OF ADDITIONAL FUNDING THAT CAME IN THROUGH THE FEDERAL GOVERNMENT INTO THIS PROGRAM.

SO, WE HAVE NOT ONLY THESE TWO PROJECTS, BUT A THIRD PROJECT WHICH WILL BE BRINGING AN INTERGOVERNMENTAL AGREEMENT TO YOU SHORTLY ON WHICH IS ANOTHER IMPROVEMENT ON WILLIAMSON VALLEY ROAD, AND THAT IS FOR A TURN LANE STRACZYNSKI ROAD.

SO, ALL THREE OF THOSE WILL BE ADMINISTERED BY ADOT.

THE TWO HERE ON ON IRON SPRINGS, THE ONE AT TONTO.

TOTAL ESTIMATE FOR THAT 6/10 OF.

A MILE TURN LANE OR PASSING LANE IS ABOUT $4.4 MILLION.

THE COUNTY IS RESPONSIBLE FOR A MATCHING OF ABOUT 5.7% OF THAT, WHICH EQUATES TO ABOUT $248,000.

SO WE PUT IN $248,000 AND GET A $4.4 MILLION PROJECT OUT OF IT.

THE ONE AT SKYLINE IS A SIMILAR COST.

IT'S ABOUT 4.8 MILLION ESTIMATE AT THIS POINT.

AND THE COUNTY'S 5.7% MATCH IS ABOUT 273,000.

AGAIN, ALL THIS GETS RUN THROUGH ADOT WITH THIS INTERGOVERNMENTAL AGREEMENT WE END UP PROVIDING WITH OUR MATCHING FUNDS.

THEY TAKE THAT ALONG WITH THE HIGHWAY SAFETY IMPROVEMENT PROGRAM DOLLARS.

THEY TAKE A CUT FOR CONTRACTED ADMINISTRATION, AS YOU MIGHT IMAGINE, FOR ADOT TO DO THEIR WORK AND OVERSEE DESIGN AND CONSTRUCTION OF IT.

SO WITH THAT, ANY QUESTIONS? WHEN DO YOU EXPECT THIS CONSTRUCTION TO OCCUR? IS IT GOING TO BE DESIGNED FIRST AND THEN CONSTRUCTION AFTERWARDS? THAT IS THAT IS THAT IS CORRECT.

THE DESIGN PHASE WILL COMMENCE HERE IN THE NEW FEDERAL FISCAL YEAR AS THIS IS FEDERAL DOLLARS.

IT'S TIED TO A FEDERAL FISCAL YEAR TIME FRAME, WHICH OF COURSE, BEGINS OCTOBER 1ST AND GOES THROUGH THE END OF SEPTEMBER.

SO THE INTENT IS FOR DESIGN TO BE COMPLETED BY A DESIGN ENGINEER THAT WILL SELECT HERE IN THE 23-24 FISCAL YEAR FOR FEDERAL AND THEN IT WOULD BE PUT OUT FOR BID BY ADOT IN THE FOLLOWING FEDERAL FISCAL YEAR.

OKAY. THANK YOU. WELL, MR. CHAIRMAN, I THINK SPENDING A HALF A MILLION AND GETTING ALMOST 9 MILLION, I MAKE THE MOTION TO GO AHEAD AND ACCEPT ITEMS. 3132. SECOND, MR. CHAIR. SECOND AND IF I MAY, MR. CHAIRMAN, I SO CONCUR WITH THE SUPERVISOR OBERG'S QUESTION TO MR. CHERRY, BECAUSE IT GIVES A CHANCE FOR THE PUBLIC TO HEAR HOW WE ARE DOING THE DILIGENCE TO SEE WHERE THE CHALLENGES ARE IN TRAFFIC AS WE GROW AS A COUNTY.

AND I WANT OUR LISTENERS TO BE CONFIDENT THAT CHAIRMAN GREGORY AND MYSELF, ALONG WITH DAN CHERRY, ARE WORKING VERY HARD TO ENSURE THE SAME ATTENTION IS PAID TO THE VERDE VALLEY AREA WHERE WE HAVE SIMILAR GROWTH CHALLENGES AND NEED TO MITIGATE THEM.

AND WE'RE ON THAT BUSINESS AS WE SPEAK.

SO, IT IS A COUNTYWIDE EFFORT.

THANK YOU. MR. CHAIRMAN, I MAKE A CORRECTION TO MY MOTION THAT 32 AND 33 ITEMS. SECOND, THAT MOTION. OKAY.

SO, WE HAVE A MOTION BY VICE CHAIR OBERG, A SECOND BY SUPERVISOR BROWN.

ALL IN FAVOR SAY AYE? AYE, AYE.

OKAY. ALL RIGHT. THANK YOU.

THANK YOU, DAN OKAY.

WE'RE GOING TO BE MOVING ON TO EXECUTIVE SESSION AND WE'LL ADDRESS ITEM NUMBER EIGHT ONCE WE GET DONE WITH THE EXECUTIVE SESSION.

[ EXECUTIVE SESSION]

THE BOARD NOW WILL CONSIDER THE FOLLOWING ITEMS IN EXECUTIVE SESSION.

ITEM NUMBER ONE CONVENE INTO AN EXECUTIVE SESSION PURSUANT TO ARS 38 430 103 A3 AND A4 FOR LEGAL ADVICE, CONSULT, CONSULTATION AND DISCUSSION REGARDING THE INDUSTRIAL DEVELOPMENT AUTHORITY.

THE IDA TWO WILL BE CONVENED INTO EXECUTIVE SESSION PURSUANT TO ARS 38 431.03 A3 AND A4 FOR LEGAL ADVICE, CONSULTATION AND DISCUSSION REGARDING INTERGOVERNMENTAL AGREEMENTS BETWEEN THE UPPER VERDE RIVER WATERSHED PROTECTION COALITION AND YAVAPAI COUNTY.

ITEM NUMBER THREE WILL BE CONVENIENT.

EXECUTIVE SESSION PURSUANT TO ARS 38 431 .03 A3 AND FOR LEGAL ADVICE AND CONSULTATION REGARDING CLAIMS AND LAWSUITS.

WITH THAT, DO I HAVE A MOTION TO GO INTO EXECUTIVE SESSION?

[00:45:02]

SO MOVED AND I'LL SECOND THAT.

SO VICE-CHAIR OBERG WITH THE MOTION AND SECOND BY MYSELF.

ALL IN FAVOR SAY AYE? AYE. OKAY, WE'LL MOVE INTO EXECUTIVE SESSION.

OKAY. I JUST WANT TO THANK EVERYONE FOR YOUR PATIENCE AND APPRECIATE THAT.

WE'RE GOING TO DO SOME FOLLOW UP FROM EXECUTIVE SESSION ONE BEING AN ITEM NUMBER ONE, CONSIDER THE ACTION MAY BE REQUIRED REGARDING THE INDUSTRIAL

[ EXECUTIVE SESSION FOLLOW-UP ACTION]

DEVELOPMENT AUTHORITY.

I'LL MAKE A MOTION ON THAT.

TO MOVE TO REDUCE THE NUMBER OF DIRECTORS ON THE BOARD OF INDUSTRIAL DEVELOPMENT AUTHORITY OF YAVAPAI COUNTY FROM 9 TO 7 MEMBERS BY NOT FILLING THE VACANCIES CREATED BY THE RECENT RESIGNATION AND EXPIRED TERM OF THE TWO AT-LARGE DIRECTORS.

SECOND THAT MOTION. OKAY.

WITH A MOTION.

I MADE THE MOTION AND A SECOND BY SUPERVISOR BROWN.

ALL IN FAVOR SAY AYE.

AYE. MOTION CARRIES.

MOVING ON TO NAY.

YEAH. I WANT TO BE MR. CHAIRMAN, ON THE RECORD FOR THE REASONS OF, UH, NOTHING TO DO WITH THE COMPOSITION QUESTION BEFORE US, BUT RATHER A MUCH LARGER QUESTION ABOUT FUNCTION AND PURPOSE AND ROLE FOR THE COUNTY WITH RESPECT TO THE IN AND OF ITSELF AS AN ENTITY AND USE FOR OUR COUNTY.

SO I AM VOTING NAY.

MOTION CARRIES 4 TO 1.

MOVING ON TO ITEM NUMBER THREE.

FOR LEGAL ADVICE AND CONSULTING REGARDING CLAIMS AND LAWSUITS.

MR. CHAIRMAN, I HAVE A MOTION MOVED TO RETAIN JOAN SKELTON AND JOSHUA LEE TO REPRESENT YAVAPAI COUNTY PURSUANT TO THE TERMS OF THEIR ENGAGEMENT LETTER DATED AUGUST 18TH, 2023.

IN THE FOLLOWING MANNER, MARCO OSORIO AND THE MERIT COMMISSION PROCEEDINGS.

SECOND THE MOTION.

OKAY, WE GOT A MOTION BY VICE CHAIR OBERG, A SECOND BY SUPERVISOR BROWN.

ALL IN FAVOR SAY AYE.

HI. OKAY.

MOTION CARRIES UNANIMOUS.

[8. Board of Supervisors - Approve Resolution No. 2120 for the issuance of the Industrial Development Authority of the County of Yavapai's Revenue and Refund Bonds (Prescott College, Inc.), Series 2023 Bonds (the "Bonds") for the benefit of Prescott College, Inc., in one or more series on one or more dates, in an aggregate principal amount of not to exceed $8,000,000.00. APPROVED BY A 4 TO 1 VOTE. SUPERVISOR MICHAELS OPPPOSED.]

OKAY, NOW WE'RE MOVING TO ITEM NUMBER EIGHT.

LET ME GET THERE.

OKAY. BOARD OF SUPERVISORS APPROVED RESOLUTION 20 2020 FOR ISSUANCE OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF YAVAPAI REVENUE AND REFUND BONDS.

PRESCOTT COLLEGE CORP SERIES 2023 BONDS FOR THE BENEFIT OF THE COLLEGE AND ONE OR MORE SERIES ON ONE MORE DATES IN AN AGGREGATE AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEED $8 MILLION.

WE HAVE A MOTION SO MOVED TO APPROVE ITEM NUMBER EIGHT.

SECOND. OKAY.

MOTION BY SUPERVISOR BROWN.

A SECOND BY VICE CHAIR OBERG.

ANY DISCUSSION? OH, MR. CHAIRMAN, I HAVE, AGAIN THE SAME CONCERN, WHETHER WE'RE LOOKING AT THE MERIT OF PRESCOTT COLLEGE OR ANOTHER ENTITY UNTIL THE DEEPER, OVERARCHING QUESTIONS OF FUNCTION AND RETURN ON INVESTMENT FOR YAVAPAI COUNTY IN AND OF ITSELF, IN THE BUSINESS OF IDEAS, PARTICULARLY IN LIGHT OF THE STATEWIDE CONCERNS ABOUT THE EVER INCREASING FAILURES OF ENTITIES THAT ARE RECOMMENDED BY IDEAS.

AND SO FOR THAT REASON, I'M DEEPLY CONCERNED ABOUT NOT HAVING ENOUGH INFORMATION TO MAKE AN INFORMED DECISION ON THIS MATTER AND WOULD LIKE THAT TO BE REFLECTED IN THE RECORD AND BY OBERG.

DO WE HAVE ANY GREEN SHEETS? YES, MR. CHAIRMAN, WE HAVE TWO.

I'D LIKE TO CALL UP RICHARD OTT.

IT LOOKS LIKE HE WOULD LIKE TO SPEAK.

JUST. WHAT ARE WE DOING AROUND? YES, I CAN GIVE YOU THE WORDS, MIKE.

AWESOME. JUST PUSH THAT BUTTON.

I MANAGED TO MESS UP A LIGAMENT.

[00:50:02]

SO HERE I AM.

LADIES AND GENTLEMEN OF THE BOARD OF SUPERVISORS, THANK YOU FOR THE OPPORTUNITY TO SPEAK ON BEHALF OF PRESCOTT COLLEGE.

MY NAME IS RICHARD OK.

I WAS A STUDENT AT THE COLLEGE GRADUATING IN JUNE OF 1973.

I ALSO SERVED TEN YEARS AS THE BOARD TRUSTEE IN THREE YEARS AS BOARD CHAIR.

I'M CURRENTLY A TRUSTEE EMERITUS.

DURING MY TENURE AS CHAIR, WE FINANCED, BUILT THE DORMS AND OTHER CAMPUS IMPROVEMENTS AND SUBSEQUENTLY REFINANCED OUR BONDS TWICE APPROVED. THROUGH THIS PROCESS.

LIKE ANY OF US WHO HAVE SECURED LOANS, BALLOON PAYMENTS ARE NOT UNCOMMON.

THE COLLEGE HAS RECEIVED APPROVAL FROM ITS LENDER AND THE YAVAPAI COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY FOR THE COLLEGE TO ADDRESS ITS CURRENT REFINANCING NEEDS.

PRESCOTT COLLEGE HAS BEEN A PART OF THE PRESCOTT COMMUNITY FOR NEARLY 60 YEARS.

IT CONTINUES TO PLAY A SUBSTANTIAL ROLE IN CONTRIBUTING TO PRESCOTT'S EDUCATIONAL RESOURCES, CULTURAL ASSETS AND ECONOMIC VITALITY.

MANY ALUMNI LIKE ME HAVE COME TO CALL PRESCOTT HOME, PARTICIPATING IN ALL ASPECTS OF OUR COMMUNITY'S FABRIC.

SOME HERE MAY REMEMBER WHEN OUR NEW LEED PLATINUM DORMS WERE COMPLETED.

THE FIRST INHABITANTS WERE THE MOURNING FAMILIES OF THE GRANITE MOUNTAIN HOTSHOTS.

THE COLLEGE PROVIDED SAFE AND PRIVATE HOUSING AT NO COST.

WHILE WE HONORED AND GRIEVED THOSE BRAVE AND VALIANT MEN.

I HUMBLY, HUMBLY AND RESPECTFULLY REQUEST YOU APPROVE THIS FUNDING ESSENTIAL TO THE HEALTH AND FUTURE OF PRESCOTT COLLEGE.

THANK YOU. THANK YOU.

THANK YOU. NEXT ONE IS.

THANK YOU. LOOKS LIKE KATHLEEN SHEPLEY.

MAYBE SHE DIDN'T SAY WHETHER SHE WANTS TO SPEAK OR IS IN FAVOR OF THE ISSUE, BUT IT LOOKS LIKE SHE'S COMING UP TO SPEAK, SO COME ON UP.

THANK YOU. LADIES AND GENTLEMEN OF THE YAVAPAI COUNTY BOARD OF SUPERVISORS, THANK YOU FOR ALLOWING ME TO SPEAK. MY NAME IS KATHLEEN MURPHY.

I HAVE BEEN A RESIDENT OF YAVAPAI COUNTY FOR 50 YEARS AND RAN THE BIG BROTHER BIG SISTER PROGRAM FOR YAVAPAI COUNTY FOR ALMOST 40 YEARS.

DURING THAT TIME WE SERVED APPROXIMATELY 800 CHILDREN A YEAR.

SEVERAL OF MY EMPLOYEES WERE GRADUATES OF PRESCOTT COLLEGE AND SOME OF MY VERY BEST EMPLOYEES.

ADDITIONALLY, MANY OF THE STUDENTS, FACULTY AND STAFF WERE BIG BROTHERS AND BIG SISTERS TO THE CHILDREN THROUGHOUT YAVAPAI COUNTY.

I ALSO WANT TO POINT OUT THAT 30 I BELIEVE WE HAVE 30 BUSINESSES IN YAVAPAI COUNTY THAT ARE OWNED BY FORMER PRESCOTT COLLEGE ALUMNI, ONE OF WHICH IS ERIC GLOMSKI.

AND I DID. HE DID SEND A LETTER ON TO YOU.

ERIC RUNS PAIGE SPRINGS WINERY, WHICH I'M SURE YOU'RE ALL AWARE OF, IS A MAJOR EMPLOYER AND BUSINESS IN YAVAPAI COUNTY.

UM, I THINK IT'S VERY IMPORTANT THAT WE KEEP PRESCOTT COLLEGE A VIABLE PART OF THE COMMUNITY.

THE BOND WILL HELP TO ALLOW THE SCHOOL TO REFINANCE WITHOUT.

AND ADDITIONALLY, THAT MEANS MORE STUDENTS HAVE THE OPPORTUNITY TO ATTEND COLLEGE.

SO I WOULD LIKE TO ENCOURAGE YOU ALL TO VOTE YES.

AND THANK YOU VERY MUCH FOR YOUR TIME.

THANK YOU. THANK YOU, KATHLEEN, AND SORRY FOR BUTCHERING YOUR NAME THERE.

BUT I'LL TELL YOU WHAT I THINK, MR. CHAIRMAN, WE HAVE ANOTHER PERSON ALSO.

ROXANNE GALLAGHER WOULD LIKE TO SPEAK.

GOOD MORNING, MR. CHAIRMAN.

MR. VICE CHAIRMAN. SUPERVISORS.

MY NAME IS ROXANNE GALLAGHER.

I'M FROM THE LAW FIRM OF SACHSE ATTORNEY IN SCOTTSDALE, ARIZONA.

I HAVE BEEN A BOND LAWYER FOR OVER 20 YEARS AND I AM BOND COUNSEL ON THIS TRANSACTION.

SO I'D LIKE TO SPEAK JUST VERY BRIEFLY ABOUT THE PURPOSE OF THIS PARTICULAR ISSUE, ABOUT BOND FINANCING IN GENERAL AND ABOUT THE ROLE OF POTENTIALLY THE ROLE OF THE YAVAPAI COUNTY IDA WITH RESPECT TO SUCH ISSUES.

SO THE WHY PEOPLE ORIGINALLY ENTER INTO BOND FINANCED TRANSACTIONS IS FOR THE TAX EXEMPTION THAT IS PROVIDED TO THE HOLDER OF THE BONDS.

SO IN THIS CASE, THE HOLDER OF THE BONDS IS PNC BANK.

THEY'RE THE ONLY BOND HOLDER.

THESE ARE NOT SOLD PUBLICLY.

THEY WON'T BE HELD BY WIDOWS AND ORPHANS.

THEY'RE HELD BY A SINGLE BANK.

THAT'S AN UNUSUAL STRUCTURE FOR A TRANSACTION, BUT IT'S ONE THAT IS BENEFICIAL TO BOTH THE BANK AND BENEFICIAL TO PRESCOTT COLLEGE, BECAUSE PRESCOTT

[00:55:01]

COLLEGE IS ABLE TO TREAT THEIR CURRENTLY EXISTING BONDED INDEBTEDNESS MORE LIKE A TAXABLE LOAN.

THE THE TRANSACTION IS COMPLETELY UNDERWRITTEN BY PNC.

THEY'RE THE ONLY ONES THAT BEAR ANY RISK OF LOSS, AND PRESCOTT COLLEGE IS THE ONLY ONE THAT HAS ANY LIABILITY, LEGAL, FINANCIAL OR OTHERWISE, FOR THE BOND ISSUE, THE YAVAPAI COUNTY, IDA YAVAPAI COUNTY.

THERE IS NO CONTINGENT OBLIGATION.

THERE IS NO LEGAL LIABILITY.

THERE'S NOTHING.

YOU'RE SIMPLY A CONDUIT ISSUER.

SO WHY DOES THAT HAPPEN? WELL, IT'S BECAUSE UNDER THE TAX CODE, THERE ARE CERTAIN THINGS THAT THE IRS WANTS TO ENCOURAGE THE COMMUNITY TO BUILD HOSPITALS, STREETS, ROADS, SEWERS, COLLEGES.

AND SOME OF THESE THINGS CAN BE DONE DIRECTLY BY THE COUNTY, LIKE IF YOU HAVE BOND ISSUES FOR STREETS, ROADS, SEWERS.

BUT SOME OF THEM REQUIRE A CONDUIT ISSUER LIKE HOSPITALS CANNOT ISSUE ON THEIR OWN TAX EXEMPT DEBT, AND NEITHER CAN COLLEGES.

AND SO THEY MUST COME TO AN ISSUER UNDER THE TAX CODE JUST FOR THE PURPOSE OF RECEIVING RECEIVING THAT TAX EXEMPTION.

AND WHAT HAPPENS IS PRESCOTT COLLEGE GETS A LOWER RATE OF INTEREST.

AND WITH THAT LOWER RATE OF INTEREST, THEY'RE ABLE TO KEEP MORE OF THEIR OWN MONEY IN THEIR POCKET IN THE COMMUNITY FOR THE PROJECT, FOR THE STUDENTS.

AND SO THAT IS SIMPLY WHILE THEY'RE HERE TODAY, IS JUST BECAUSE YOU FORMED THE THE YAVAPAI COUNTY IDA THAT'S IT.

UNDER THE TAX CODE, IT SAYS YOU'RE THE HOST JURISDICTION AND YOU HAVE TO APPROVE THE ISSUANCE JUST AS A AS A TAX MATTER.

THERE IS AGAIN, THERE'S NO LIABILITY.

IT'S COMPLETELY UNDERWRITTEN BY PNC BANK.

THEY BEAR THIS WHOLE RISK.

THIS IS A CLEAN DEAL.

IT'S WITHIN YOUR JURISDICTION.

IT'S ONE OF YOUR COMMUNITY NEIGHBORS.

AND THIS IS OUR THIRD TIME COMING TO THE YAVAPAI COUNTY.

IDA, FOR YOU TO PARTNER WITH US FOR THE PURPOSE OF APPROVING A BOND ISSUE.

THIS IS SOLELY A REFINANCING.

WE'RE NOT LOOKING FOR ANY NEW ADDITIONAL DEBT.

WE ARE JUST LOOKING TO PLAY OUR BALLOON INDEBTEDNESS SO THAT WE DON'T HAVE TO COME UP WITH $7 MILLION OF CASH ON SEPTEMBER 20TH.

I'M HAPPY TO ENTERTAIN ANY QUESTIONS YOU MAY HAVE REGARDING THE PURPOSE OF IDA'S OR WITH RESPECT TO THIS PARTICULAR PROJECT.

THANK YOU. ANY FURTHER COMMENT? SURE. OH, I JUST WOULD LIKE TO MAKE A COMMENT.

OKAY. I JUST WANT TO THANK YOU FOR COMING UP AND TALKING TO US ABOUT ALL OF THIS.

AND I DO WANT TO EXTEND MY APPRECIATION TO ALL OF YOU OUT THERE IN THE AUDIENCE FOR ALSO COMING IN TODAY AND TAKING THE TIME TO SHOW THE SUPPORT FOR THIS.

IT IT HAS MADE A DIFFERENCE.

I WANT YOU TO KNOW, I JUST WANTED TO LET YOU KNOW THAT THANK YOU.

THANK YOU FOR YOUR SERVICE.

WITH THAT, ANY FURTHER COMMENTS FROM THE BOARD? I WOULD JUST ADD TO THAT OF OBVIOUSLY MY MY PROFESSIONAL AND LIFE PATH HAS BEEN ONE OF EDUCATION.

AND SO I APPLAUD THE GOOD WORK THAT ALL COLLEGES ARE DOING UNDER REALLY CHALLENGING TIMES IN OUR COMMUNITIES AND NATION TODAY.

MY CONCERN IS NOT ABOUT THE QUALITY AND RIGHTNESS OF YOUR REQUEST IN TERMS OF HAVING A A AN ALTERNATE WAY TO RECEIVE MONIES WITHOUT INCREASED INDEBTEDNESS.

IT IS RATHER THAT I THINK WE'RE PUTTING THE TAIL BEFORE THE DOG HERE IN UNDERSTANDING WHAT IS HAPPENING ACROSS OUR STATE.

SO PLEASE KNOW THAT MY NEGATIVE VOTE TODAY IS NOT A REFLECTION OF MY SUPPORT IN EDUCATION.

IN FACT, I THINK WE SHOULD DO MORE FOR FUNDING EDUCATIONAL INITIATIVES SUCH AS YOURS.

THANK YOU. THANK YOU.

ANY FURTHER COMMENT? SUPERVISOR BROWN? I JUST WANT TO MAKE SURE EVERYBODY OUT THERE IN THE PUBLIC UNDERSTANDS THIS IS A REFINANCE OF AN EXISTING BOND AND THIS IS NOTHING MORE THAN LIKE REFINANCING YOUR.

OWN HOME. AND EXCEPT THAT THE COUNTY IS COMING IN AND SAYING THAT THEY CAN DO IT THROUGH THIS PARTICULAR MEANS.

THERE IS NO COST TO THE COUNTY.

OKAY. AGAIN, NO COST TO THE COUNTY.

SO ANYWAY, MY MOTION IS ON BOARD ALREADY.

VICE CHAIR OBERG. YES, MISTER CHAIRMAN, WE DO HAVE TWO LETTERS IN SUPPORT, ONE FROM EMBRY-RIDDLE AERONAUTICAL UNIVERSITY, SIGNED BY ANNETTE CARLSON, CHANCELLOR, AND ANOTHER ONE FROM A SEBASTIAN GRANT, ALSO INDICATING HER SUPPORT IN THIS EFFORT.

THANK YOU. ANY FURTHER COMMENT? OKAY WITH THAT? ALL IN FAVOR, SAY AYE.

AYE. NAY.

MOTION CARRIES. 4-1.

THANK YOU. THANK YOU, MR. CHAIRMAN.

THANK YOU, SUPERVISORS.

[01:00:05]

OKAY, NOW WE'RE MOVING ON TO ACTION.

[1. Elections - Approve eighteen (18) precinct legal descriptions, nine new precinct names, and move the precinct numbers from the 200s to 300s, to be effective December 1, 2023.]

ELECTIONS APPROVE 18 PRECINCT LEGAL DESCRIPTIONS, NINE NEW PRECINCTS, AND THEY MOVE PRECINCT NUMBERS FROM THE TWO HUNDREDS TO THE THREE HUNDREDS TO BE EFFECTIVE DECEMBER 1ST, 2023.

LYNN, GOOD MORNING.

I GUESS I COULD STILL SAY GOOD MORNING.

GOOD MORNING. CHAIRMAN GREGORY VICE CHAIR OBERG MEMBERS OF THE BOARD.

LAUREN CUSTIS, DIRECTOR OF ELECTIONS.

I'M VERY PLEASED TO BE HERE BEFORE YOU TODAY REQUESTING THE APPROVAL OF THE STATED REQUEST, THEIR 18 NEW PRECINCT, LEGAL DESCRIPTIONS, NINE NEW PRECINCT NAMES, AND MOVING THOSE PRECINCT NUMBERS FROM THE TWO HUNDREDS TO THE THREE HUNDREDS EFFECTIVE DECEMBER 1ST OF 2023.

AS A REFRESHER JUST FOR THE AUDIENCE, ON MARCH 15TH, 2023, THIS BOARD APPROVED SPLITTING PRECINCTS WITH MORE THAN 3500 ACTIVE REGISTERED VOTERS IN ANY ONE POLITICAL PARTY IN IN ANY PRECINCT IN SUCH A WAY THAT WOULD CREATE THE LEAST NUMBER OF BALLOT STYLES.

AFTER WORKING CLOSELY WITH THE RECORDER'S OFFICE, VOTER REGISTRATION, GIS, PUBLIC WORKS AND THE MEMBERS OF THE YAVAPAI COUNTY ELECTIONS INTEGRITY COMMITTEE, WE HAVE DONE JUST THAT. IT WAS DETERMINED THAT NINE PRECINCTS WOULD NEED TO BE SPLIT.

I'LL READ THOSE REALLY QUICKLY NOW, 201 EAGLE TO 19, FORT TO 25, IRON TO 34, WATSON TO 37.

BASIN TO 38, GRAYS TO 42, WATER TO 43 BOROUGH AND TO 44 BISON.

THE NEW NINE NEW NAMES WILL BE GRANITE COWBOYS, AGUA, WILLOW, ANTELOPE, COUGARS, LYNX, PRONGHORN AND BEARS ALL RESPECTIVELY.

WITH YOUR APPROVAL TODAY, WE WILL GET GIS, THE NEW LEGAL DESCRIPTIONS, AND THEY WILL CREATE THE NEW MAPS THAT WILL BE AVAILABLE FOR THE PUBLIC.

A AS A SIDE NOTE, WE WILL BE SENDING OUT ALL NEW VOTER ID CARDS TO ALL REGISTERED VOTERS BEGINNING IN JANUARY.

THEY'LL GO OUT EARLY JANUARY SO THEY CAN USE THOSE FOR THE PRESIDENTIAL PREFERENCE ELECTION.

I'LL BE HAPPY TO ANSWER ANY QUESTIONS.

BY OBERG. THANK YOU, MR. CHAIRMAN. SO WE'RE GOING TO GO TO 300.

SO BASICALLY EVERY PRECINCT WILL GO TO A 300 NUMBER.

CORRECT. SO LIKE I'M IN FAIR RIGHT NOW, 203, IT'LL GO TO 303 OR SOMETHING LIKE THAT, SOMETHING LIKE THAT.

BUT IT'LL STAY FAIR.

OKAY. UNLESS AND FAIR IS NOT BEING SPLIT.

AND THAT'S ONE REASON WHY I HAVE TO GET A NEW VOTER ID CARD.

YES. AND THE REASON WE'RE GOING WITH THAT BECAUSE FOR AN EXAMPLE, 201 EAGLE IS BEING SPLIT.

IT WOULD BE THEN 201 AND MAYBE 250.

WE DON'T WE WANT TO HAVE A FLOW.

AND THIS IS THE PERFECT OPPORTUNITY FOR US TO BE ABLE TO DO THAT.

OKAY. THANK YOU. YOU'RE WELCOME.

ANY FURTHER COMMENT, CHAIRMAN? I HAVE A COMMENT. OKAY.

SUPERVISOR MICHAEL MALLORY, I JUST WANT TO THANK YOU, LAUREN, SO MUCH.

I WANT TO THANK EVERYBODY, THE VOLUNTEERS.

I WOULD LIKE TO YOU TO KNOW THAT THIS HAS BEEN IT'LL BE ALMOST TWO YEARS THAT THIS STARTED AND TRYING TO GET THIS ACCOMPLISHED.

AND THERE HAS BEEN MANY, MANY PEOPLE INVOLVED, A LOT OF HARD WORK THROUGH THE STAFF OF THE COUNTY AND THE CITIZENS IN YAVAPAI COUNTY.

AND SO, I JUST APPRECIATE EVERYBODY COMING TOGETHER AND WORKING TOGETHER FOR THE BETTERMENT OF ALL OF OUR COMMUNITY.

SO AGAIN, I JUST CAN'T SAY ENOUGH THANK YOUS TO ALL OF YOU, BUT GOD BLESS YOU AND APPRECIATE ALL YOUR SERVICE TO OUR COMMUNITY.

YOU'RE VERY WELCOME. IT WAS OUR PLEASURE.

AND THANK YOU, LYNN.

WITH THAT, I'LL MAKE A MOTION TO APPROVE 18 PRECINCT LEGAL DESCRIPTIONS, NINE NEW PRECINCT NAMES, AND MOVE TO PRECINCT NUMBERS FROM 200 TO 300 TO BE EFFECTIVE DECEMBER 1ST, 2023.

THANK. SECOND. SECOND.

OKAY. WITH THAT CLERK OF THE BOARD, DO WE HAVE ANY COMMENTS FROM THE PUBLIC? WE DO NOT. THANK YOU.

OKAY. WITH THAT? ALL IN FAVOR SAY AYE.

AYE. OKAY.

THANK YOU. MOTION PASSES.

THANK YOU. ALL RIGHT.

[2. Human Resources - Approve new Human Resources Policy, Section 4.04 On-Call and Call-Back Pay with an effective date of October 1, 2023.]

MOVING ON TO HUMAN RESOURCES APPROVED NEW HUMAN RESOURCE POLICY, SECTION 4.04 ON CALL AND CALL WITH THE EFFECTIVE DATE OF AUGUST OR CORRECTION OCTOBER 1ST, 2023.

GOOD MORNING, CHAIRMAN GREGORY AND MEMBERS OF THE BOARD.

WENDY ROSS, DIRECTOR OF HUMAN RESOURCES AND RISK MANAGEMENT.

THERE ARE A NUMBER OF COUNTY DEPARTMENTS THAT HAVE EMPLOYEES WHO NEED TO BE IN AN ON CALL STATUS FROM TIME TO TIME BASED ON THE OPERATIONS OF THEIR DEPARTMENT. AND ALTHOUGH WE'VE DISCUSSED HAVING ON CALL PAY AND A POLICY FOR ON CALL PAY OVER THE YEARS, WE HAVE NEVER IMPLEMENTED ANYTHING.

AND SO IN AN EFFORT TO CONTINUE TO LOOK AT OUR COMPENSATION PACKAGE, ENSURE THAT WE ARE COMPETITIVE AND REALLY RECOGNIZING THE EXTRA EFFORTS OF OUR EMPLOYEES, WE ARE BRINGING FORWARD THIS ON CALL AND CALL BACK PAY POLICY TO IMPLEMENT ON CALL PAY FOR THOSE EMPLOYEES

[01:05:07]

WHO ARE EXPECTED TO SERVE IN AN ON CALL STATUS IN CASE THEY NEED TO BE CALLED BACK INTO WORK.

WE ARE ASKING FOR THIS TO BE EFFECTIVE OCTOBER 1ST.

THAT GIVES US A LITTLE BIT OF TIME TO GET SOME CODES IMPLEMENTED, GET SOME PROCEDURES PUT TOGETHER AND COMMUNICATE OUT TO DEPARTMENTS HOW THIS WORKS.

SO THANK YOU. QUESTIONS.

SUPERVISOR BROWN, COULD I ASK THAT THIS BE TABLED UNTIL THE NEXT MEETING? I'D LIKE TO LOOK INTO IT A LITTLE BIT FURTHER THAN I HAVE ALREADY.

OKAY. WITH THAT, ANY OBJECTIONS TO THAT? OKAY. ALL RIGHT. WE'RE GOING TO GO AHEAD AND TABLE THIS UNTIL OUR NEXT MEETING IN TWO WEEKS.

ALL RIGHT. THANK YOU. THANK YOU, WENDY.

ALL RIGHT. MOVING ON. PUBLIC WORKS APPROVED AUTHORIZATION OF SERVICES.

[3. Public Works - Approve Authorization of Services (AOS) #2323288.5 with Speedie and Associates, Inc. in an amount not to exceed $23,290.00, for quality assurance testing on the upcoming Overlay (Fall, FY 23-24) in Yavapai County, Arizona - Project #2323288. YC Contract No. 2023-391 (District 3 - Supervisor Michaels; District 4 - Supervisor Brown; District 5 - Supervisor Mallory)]

UM. TWO, 3232828.5 WITH SPEEDY AND ASSOCIATES, INC.

IN THE AMOUNT OF NOT TO EXCEED $23,290 FOR QUALITY ASSURANCE TESTING ON UPCOMING OVERLAY FOR FISCAL YEAR 2003 24 AND YOU HAVE A PIKE COUNTY, ARIZONA PROJECT NUMBER 2323288 AND YAVAPAI COUNTY CONTRACT AND NUMBER 2023 391 DAN CHERRY.

THAT WAS A MOUTHFUL. I APOLOGIZE FOR THAT.

DAN CHERRY PUBLIC WORKS DIRECTOR.

I WILL BE VERY BRIEF.

THIS IS AN AUTHORIZATION OF SERVICES FOR A MATERIALS TESTING WORK THAT WE'RE DOING ON OUR FALL OVERLAY PROJECT FOR PAVEMENT.

THESE ARE TYPICALLY FOUND ON YOUR CONSENT AGENDA AND I APOLOGIZE THAT THIS ONE IS NOT.

BUT WE HAD PREVIOUSLY APPROVED A DIFFERENT AUTHORIZATION OF SERVICES WITH A DIFFERENT COMPANY ON THIS PARTICULAR ITEM, AND WE WERE SINCE ADVISED THAT THAT COMPANY THAT WE HAD AWARDED TO PREVIOUSLY COULD NOT FULFILL THE TERMS OF THAT AUTHORIZATION OF SERVICES.

SO YOU TERMINATED THAT PREVIOUSLY APPROVED ONE ON THE CONSENT AGENDA TODAY.

THIS IS AWARDING TO A DIFFERENT COMPANY FOR THE SAME WORK.

WE NEEDED TO KEEP THEM SEPARATE ON THE ADVICE OF OUR LEGAL COUNSEL.

SO WITH THAT, I'M HAPPY TO TAKE QUESTIONS, BUT THAT IS WHY IT IS HERE FOR YOU TODAY.

SO, MR. CHAIR, I MOVE TO APPROVE.

AND SECOND. OKAY, WE GOT A MOTION BY SUPERVISOR BROWN, SECONDED BY VICE CHAIR OBERG.

ALL IN FAVOR SAY AYE? AYE. SUPERVISOR MICHAELS.

WE DIDN'T GET YOUR VOTE.

I'M SORRY, SAID I.

THANK YOU. MOTION CARRIES.

THANK YOU. THANK YOU. ALL RIGHT.

MOVING ON TO HEARINGS.

[ HEARINGS]

SUBMITTED BY KEITH TURNER FOR 831.

TOKYO RAMEN, LOCATED AT 6586 STATE ROUTE ONE, 79IN SEDONA, ARIZONA.

MORNING. GOOD MORNING, CHAIRMAN.

MEMBERS OF THE BOARD.

MARTIN BRENNAN, ASSISTANT COUNTY MANAGER.

I'M APPEARING THIS MORNING ON BEHALF OF DEVELOPMENT SERVICES REGARDING THIS APPLICATION FOR A LIQUOR LICENSE.

AS YOU MENTIONED, CHAIRMAN, IT'S FOR A RESTAURANT CALLED 831 TOKYO RAMEN, LOCATED IN THE VILLAGE OF OAK CREEK.

THEY'RE OBTAINING EXCEPTIONAL YELP REVIEWS AND THEY'RE ANXIOUS TO OBTAIN A LIQUOR LICENSE TO GO ALONG WITH THE FOOD THAT THEY'RE SERVING AT THAT LOCATION.

THIS IS LOCATED IN SUPERVISOR MICHAELS DISTRICT, AND I'M AVAILABLE TO ANSWER ANY QUESTIONS.

SUPERVISOR MICHAEL, THIS IS YOUR DISTRICT.

DO YOU HAVE ANY QUESTIONS? COMMENTS. YES. I SO APPRECIATE THE OPPORTUNITY.

CHAIR TO SPEAK TO IT.

IN FACT, I WANT TO, IN ABSENTIA, APPLAUD THE WORK OF OUR DEVELOPMENT SERVICES DIRECTOR WHEN I CALLED HIM BECAUSE THERE WAS AN ISSUE IN THE TIMELINESS OF GETTING THIS LIQUOR LICENSE APPROVED AND UNDER WAY.

AND HE DETERMINED IN HIS RESEARCH THAT THE FAULT DID NOT LIE WITH OUR COUNTY, BUT RATHER WITH THE INDIVIDUAL THEY HIRED TO HELP IN THE PROCESS.

I DISCOVERED THIS ISSUE WHEN I WAS TASTING THEIR AMAZING RAMEN FOOD.

DIDN'T EVEN NEED A DRINK WITH IT.

BUT I CAN'T WAIT TO GO BACK TO BE ABLE TO SEE THE PUBLIC WHO WILL SPEND MORE TIME THERE ENJOYING NOT ONLY THEIR WONDERFUL FOOD BUT PERHAPS THEIR FAVORITE LIBATION.

SO I MOVED TO APPROVE THIS REQUEST.

SO MOTION MADE BY SUPERVISOR MICHAELS.

[01:10:01]

I SECONDED THAT ITEM.

ALL IN FAVOR SAY AYE.

MOTION CARRIES. THANK YOU.

THANK YOU. OKAY, MOVING ON.

[ STUDY SESSION]

STUDY SESSION INFORMATION TECHNOLOGY SERVICES STUDY SESSION TO UPDATE THE BOARD OF SUPERVISORS ON THE PROGRESS OF THE WEBSITE RENOVATION PROJECT.

GOOD MORNING, CHAIRMAN GREGORY.

VICE CHAIRMAN OBERG. MEMBERS OF THE BOARD.

I'M PAT GALASSI, THE DIRECTOR.

THANK YOU FOR THE OPPORTUNITY TODAY TO PRESENT TO YOU AN UPDATE ON OUR NEW WEB PRESENCE.

WE'RE VERY PLEASED WITH IT AND I THINK THE TEAM THAT'S HERE WITH ME TODAY, OUR WEB TEAM, DID AN AMAZING JOB.

SO I'M GOING TO TURN IT OVER TO RACHEL CHERRY, WHO'S THE LEAD MANAGER FOR THIS TEAM.

AND WE HAVE A BRIEF PRESENTATION.

GOOD MORNING, CHAIRMAN GREGORY VICE CHAIRMAN OBERG MEMBERS OF THE BOARD.

MY NAME IS RACHEL CHERRY, AND I AM A TECHNOLOGY UNIT MANAGER IN THE IT DEPARTMENT.

I'VE BEEN BUILDING AND MAINTAINING YAVAPAI COUNTY'S WEBSITES FOR ABOUT 19 YEARS NOW.

I'D ALSO LIKE TO INTRODUCE.

SARAH EKWALL FROM MY TEAM, CURRENTLY THE YAVAPAI COUNTY WEBMASTER.

SHE HAS BEEN SUPPORTING THE COUNTY WEBSITES FOR THE PAST SIX YEARS.

WE'RE HERE TODAY TO PRESENT YOU WITH A BRIEF OVERVIEW AND PROGRESS REPORT ON THE WEBSITE RENOVATION PROJECT.

TO BEGIN WITH, I'D LIKE TO SHARE A LITTLE HISTORY ON HOW WE GOT HERE.

OVER THE PAST 20 YEARS, YAVAPAI COUNTY WEBSITES, BOTH INTERNAL AND PUBLIC, HAVE GONE THROUGH MANY CHANGES.

WE'VE UTILIZED FIVE DIFFERENT CONTENT MANAGEMENT SYSTEMS WITH EACH TRANSITION INVOLVING A COMPLETE REDESIGN, MANUAL MIGRATION OF THE CONTENT AND A RENEWED EFFORT TO PROVIDE CLEAR AND USER FRIENDLY NAVIGATION OVER AND OVER.

THE GREATEST CHALLENGE HAS BEEN IN BUILDING THE SITES IN SUCH A WAY THAT WOULD ALLOW LESS TECHNICAL INDIVIDUALS TO EDIT THEIR OWN CONTENT.

WE OFTEN FOUND OURSELVES HAVING TO CHOOSE BETWEEN EASE OF MAINTENANCE AND ESTHETICS.

LOW COST SOLUTIONS SUCH AS WORDPRESS AND DNN HAVE BEEN THE NORM IN THE PAST.

LIMITING OUR ABILITY TO BUILD WEBSITES THAT MET ALL OF YAVAPAI COUNTIES NEEDS.

AS A RESULT, OUR WEBSITES OF THE PAST HAVE TYPICALLY BEEN VERY LABOR INTENSIVE TO MAINTAIN REQUIRING A LOT OF TECHNICAL EXPERTISE.

WHAT WE NEEDED WAS A MODERN SOLUTION WITH A HIGH QUALITY CONTENT MANAGEMENT SYSTEM.

OUR MOST RECENTLY RETIRED YAVAPAI.GOV WEBSITE WAS ROUGHLY SIX YEARS OLD AND DESPERATELY IN NEED OF A REDESIGN.

WE WANTED ITS REPLACEMENT TO BE CLEAN, MODERN ADA COMPLIANT, EASY TO NAVIGATE ON ANY DEVICE, RELIABLE, SECURE AND ALLOW DEPARTMENTS THE FLEXIBILITY AND AUTONOMY TO MAINTAIN THEIR OWN WEBSITE CONTENT.

IN ADDITION, WE NEEDED A CLOUD HOSTED SOLUTION TO REDUCE OUR ON PREMISES SUPPORT COSTS.

IN LATE 2021, WE BEGAN A NEW ENDEAVOR TO SELECT A VENDOR TO HELP US MODERNIZE THE YAVAPAI COUNTY WEBSITES.

WE RESEARCHED THE TOP CLOUD BASED VENDORS WITH EXPERIENCE BUILDING AND HOSTING GOVERNMENT WEBSITES.

WE THEN EVALUATED THE CONTENT MANAGEMENT SYSTEMS THEY OFFERED, REVIEWING THEIR WEBSITES, REVIEWING OTHER WEBSITES DESIGNED BY THESE VENDORS, AND SPOKE WITH REPRESENTATIVES FROM OTHER GOVERNMENT ENTITIES THAT UTILIZE THEIR SERVICES.

ULTIMATELY, GRANICUS OPEN CITIES WAS SELECTED AS THE VENDOR THAT CAME CLOSEST TO MEETING OUR REQUIREMENTS.

ON FEBRUARY 16TH OF 2022, THE BOARD APPROVED A CONTRACT WITH GRANICUS OPEN CITIES TO REPLACE FOUR WEBSITES, WITH THE INITIAL COST BEING SPLIT THREE WAYS BETWEEN IT'S THE SHERIFF'S OFFICE AND ELECTIONS.

THE TYPICAL IMPLEMENTATION PLAN WITH NEW OPEN CITIES CUSTOMERS IS TO LAUNCH THE MAIN WEBSITE FIRST YAVAPAI.GOV.

IN OUR CASE, HOWEVER, DUE TO THE ELECTION CALENDAR, THE NEW YAVAPAI VOTES.GOV WEBSITE NEEDED TO BE LIVE BY THE END OF JUNE.

OPEN CITIES AGREED TO AN ACCELERATED TIMELINE FOR THAT SUB SITE AND WE KICKED OFF THAT PORTION OF THE PROJECT ON MARCH 24TH.

THE SHERIFF SHERIFF'S OFFICE WEBSITE WOULD BE NEXT IN LINE DUE TO THEIR URGENT NEED AND THEIR FINANCIAL INVESTMENT IN THE PROJECT.

THE MAIN YAVAPAI.GOV WEBSITE WOULD FOLLOW WITH THE COURTS SUB SITE.

FOURTH YAVAPAI VOTES LAUNCHED IN LATE JUNE OF 2022, AND WE IMMEDIATELY STARTED WORKING ON THE NEXT WEBSITE REDESIGN

[01:15:01]

FOR THE SHERIFF'S OFFICE.

WITH THE SHERIFF'S OFFICE WEBSITE REDESIGN WELL UNDERWAY AND THE STAFF FROM THAT OFFICE HANDLING THE REFINEMENT EFFORT ON THAT SITE, THE ITS WEB TEAM WAS ABLE TO START DEVOTING RESOURCES TO THE FIRST PHASE OF THE MAIN WEBSITE PROJECT IN SEPTEMBER OF 2022, WITH DAVID MCCARTY REPRESENTING THE BOARD OFFICE AS A MEMBER OF THE CORE TEAM.

THE FIRST PHASE INVOLVED MEETING WITH EACH DEPARTMENT TO ANSWER QUESTIONS AND TO PROVIDE GUIDANCE ON REVIEWING THEIR WEBSITE CONTENT AND DECIDING WHICH PAGES SHOULD BE MIGRATED TO THE NEW SITE.

THE DESIGN PHASE BEGAN IN DECEMBER WHEN THE CORE TEAM WORKED WITH OPEN CITY STAFF TO COMMUNICATE OUR DESIGN PREFERENCES AND OUR VISION FOR THE NEW SITE. THE VENDOR PERFORMED A DETAILED ANALYSIS OF OUR OLD WEBSITE AND HOW THE PUBLIC WAS USING IT, THEN PRESENTED THEIR RECOMMENDATIONS BASED ON BEST PRACTICES, PROPOSING A NEW MENU STRUCTURE FOR THE SITE.

IN MID-MARCH, AFTER THREE DESIGN ITERATIONS, WE PROVIDED APPROVAL FOR THE FINAL DESIGN, AFTER WHICH SITE DEVELOPMENT BEGAN.

CONTENT MIGRATION WAS COMPLETED IN LATE MAY AND THE WEB TEAM BEGAN REVIEWING THE WEB PAGES AND MEETING WITH EACH DEPARTMENT IN AN EFFORT TO ENSURE THAT THEY WERE HAPPY WITH THE PRESENTATION AND THE NEW NAVIGATION.

A GREAT DEAL OF EFFORT WENT INTO REFINING THE SITE TO MAKE EACH PAGE PLEASING TO THE EYE, LOGICAL AND USER FRIENDLY.

WE LAUNCHED THE NEW SITE ON JULY 31ST.

WE ARE CURRENTLY IN THE PROCESS OF REVIEWING AND REFINING THE COURT'S WEBSITE.

SHOOTING FOR A LAUNCH IN NOVEMBER.

EMERGENCY MANAGEMENT WILL BE NEXT ON THE LIST OF SUBSITES.

WE ARE ALSO WORKING ON FINALIZING A CONTRACT WITH OPEN CITIES TO REPLACE OUR EMPLOYEE INTRANET SITE KNOWN AS COUNTY NET.

WE HOPE YOU ARE PLEASED WITH THE PROGRESS YOU'RE SEEING ON THE WEBSITE RENOVATION PROJECT.

THANK YOU FOR YOUR TIME TODAY.

DO YOU HAVE ANY QUESTIONS? ANY QUESTIONS FROM THE BOARD? I HAVE A QUESTION IN REGARDS TO WHEN DO YOU WANT COMMENTS BACK TO YOU AS THEY OCCUR AND OR JUST AS WE SEE THEM MAKE SUGGESTIONS OR MAYBE GIVE YOU ANY OPEN THOUGHTS WE HAVE ON IT? I WOULD LIKE THEM AS THEY OCCUR.

I WANT TO GET THEM FIXED.

IF YOU SEE PROBLEMS, WE WANT TO FIX THEM AS SOON AS POSSIBLE.

THANK YOU. SUPERVISOR MALLORY.

YEAH, I JUST WANT TO EXTEND A VERY MUCH NEEDED THANK YOU TO ALL OF YOU.

I KNOW YOU WORKED VERY HARD AND VERY LONG AND IT DOESN'T GO UNNOTICED, SO I WANT YOU TO KNOW THAT AND YOUR AND THE WORK THAT YOU'VE GOTTEN ACCOMPLISHED HAS BEEN AMAZING.

AND I LOOK FORWARD TO THE ABSOLUTE FINISHED PRODUCT.

I GUESS THAT'S HOW YOU WANT TO LOOK AT IT.

BUT THANK YOU AGAIN.

THANK YOU. JUST TO REITERATE, THANK YOU FOR YOUR WORK ON IT AND WE LOOK FORWARD TO THE FUTURE.

THANK YOU VERY MUCH.

ANY FURTHER DISCUSSION? OKAY WITH THAT.

THANK YOU FOR YOUR PRESENTATION.

[ CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.]

OKAY, WE'LL GO TO CALL TO THE PUBLIC.

INDIVIDUALS MAY ADDRESS THE BOARD FOR UP TO THREE MINUTES ON ANY RELEVANT ISSUE WITHIN THE BOARD'S JURISDICTION.

PURSUANT TO ARS 38 431 .01.

EACH BOARD MEMBER SHALL NOT DISCUSS OR TAKE ANY ACTION ON THE MATTERS RAISED DURING THE CALL.

THE PUBLIC. THE BOARD MAY DIRECT STAFF TO STUDY THE MATTER OR DIRECT THAT MATTER TO BE RESCHEDULED FOR CONSIDERATION AT A LATER DATE.

IS THERE ANY GREEN SHEETS? VICE CHAIR. YES, MR. CHAIRMAN. WE HAVE ONE. DR.

JANET HANSFORD FROM WILHOIT.

SHE WANTS TO COME UP AND SPEAK, AND I REMIND HER THAT SHE HAS THREE MINUTES.

GOOD MORNING. GOOD MORNING, GENTLEMEN.

THANK YOU FOR HAVING ME HERE.

IS THERE YOUR BUTTON ON? THERE'S A BUTTON RIGHT ON THERE.

IT'S BEEN A WHILE SINCE I'VE DONE THIS.