This event has finished
Ended at
Wednesday, March 6, 2024
at 5:00 PM (MST)
Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02 NOTICE OF PUBLIC MEETING & AGENDA YAVAPAI COUNTY BOARD OF SUPERVISORS BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD CONTROL DISTRICT, FREE LIBRARY DISTRICT AND JAIL DISTRICT
Board of Supervisors' Hearing Room, First Floor Yavapai County Administrative Services Building 1015 Fair Street, Prescott, Arizona
ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY OR VIRTUALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY OR VIRTUALLY WILL BE ANNOUNCED AT THE MEETING. PURSUANT TO A.R.S. §38-431.03(A)(3) THE BOARD OF SUPERVISORS MAY VOTE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE WITH RESPECT TO ANY ITEM LISTED ON THE AGENDA. CITIZENS ARE ENCOURAGED TO WATCH THE MEETING VIRTUALLY AT WWW.YAVAPAIAZ.GOV/MEETINGS . THE PUBLIC WILL HAVE PHYSICAL ACCESS TO THE MEETING LOCATION FIFTEEN (15) MINUTES PRIOR TO THE MEETING.
WRITTEN COMMENTS ON CURRENT AGENDA ITEMS WILL BE RECEIVED BY THE CLERK OF THE BOARD'S OFFICE AT CLERKOFTHEBOARD.WEB@YAVAPAIAZ.GOV TWENTY-FOUR (24) HOURS PRIOR TO THE BOARD MEETING. HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS. REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
PRESENTATIONS
CONSENT AGENDA (Routine items that may all be approved by one motion.)
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
HEARINGS
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
EXECUTIVE SESSION
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
EXECUTIVE SESSION FOLLOW-UP ACTION
THE AGENDA IS AVAILABLE TWENTY-FOUR (24) HOURS PRIOR TO THE MEETING ON THE INTERNET AT: WWW.YAVAPAIAZ.GOV. Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. Posted: _______________________, at ______:______ by ______ ________________________________________________ Jayme Rush, Clerk of the Board
PRESENTATIONS
CONSENT AGENDA (Routine items that may all be approved by one motion.)
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
HEARINGS
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
EXECUTIVE SESSION
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
EXECUTIVE SESSION FOLLOW-UP ACTION
THE AGENDA IS AVAILABLE TWENTY-FOUR (24) HOURS PRIOR TO THE MEETING ON THE INTERNET AT: WWW.YAVAPAIAZ.GOV. Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. Posted: _______________________, at ______:______ by ______ ________________________________________________ Jayme Rush, Clerk of the Board
Mar 06, 2024 Board of Supervisors - Regular Meeting
Note: This agenda may be amended subject to the provisions of A.R.S. §38-431.02 NOTICE OF PUBLIC MEETING & AGENDA YAVAPAI COUNTY BOARD OF SUPERVISORS BOARDS OF DIRECTORS OF YAVAPAI COUNTY IMPROVEMENT DISTRICTS, BOARDS OF DIRECTORS OF YAVAPAI COUNTY FLOOD CONTROL DISTRICT, FREE LIBRARY DISTRICT AND JAIL DISTRICT
Board of Supervisors' Hearing Room, First Floor Yavapai County Administrative Services Building 1015 Fair Street, Prescott, Arizona
ALL ITEMS LISTED ARE POTENTIAL ACTION ITEMS UNLESS OTHERWISE NOTED. THE ORDER OF ITEMS MAY BE MODIFIED AT THE MEETING. NOTE: ONE OR MORE BOARD MEMBERS MAY ATTEND TELEPHONICALLY OR VIRTUALLY. BOARD MEMBERS ATTENDING TELEPHONICALLY OR VIRTUALLY WILL BE ANNOUNCED AT THE MEETING. PURSUANT TO A.R.S. §38-431.03(A)(3) THE BOARD OF SUPERVISORS MAY VOTE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF OBTAINING LEGAL ADVICE WITH RESPECT TO ANY ITEM LISTED ON THE AGENDA. CITIZENS ARE ENCOURAGED TO WATCH THE MEETING VIRTUALLY AT WWW.YAVAPAIAZ.GOV/MEETINGS . THE PUBLIC WILL HAVE PHYSICAL ACCESS TO THE MEETING LOCATION FIFTEEN (15) MINUTES PRIOR TO THE MEETING.
WRITTEN COMMENTS ON CURRENT AGENDA ITEMS WILL BE RECEIVED BY THE CLERK OF THE BOARD'S OFFICE AT CLERKOFTHEBOARD.WEB@YAVAPAIAZ.GOV TWENTY-FOUR (24) HOURS PRIOR TO THE BOARD MEETING. HEARING AID DEVICES FOR THE HEARING IMPAIRED ARE AVAILABLE AT BOTH BOARD HEARING ROOMS. REQUEST FOR REASONABLE ACCOMMODATIONS FOR PERSONS WITH DISABILITIES SHOULD BE MADE AT LEAST THREE WORKING DAYS IN ADVANCE OF A SCHEDULED MEETING.
PRESENTATIONS
CONSENT AGENDA (Routine items that may all be approved by one motion.)
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
HEARINGS
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
EXECUTIVE SESSION
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
EXECUTIVE SESSION FOLLOW-UP ACTION
THE AGENDA IS AVAILABLE TWENTY-FOUR (24) HOURS PRIOR TO THE MEETING ON THE INTERNET AT: WWW.YAVAPAIAZ.GOV. Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. Posted: _______________________, at ______:______ by ______ ________________________________________________ Jayme Rush, Clerk of the Board
PRESENTATIONS
CONSENT AGENDA (Routine items that may all be approved by one motion.)
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
1. Adult Probation - Approve agreement with Motorola Solutions, Inc., under Arizona State Contract #CTR046830, in the amount of $80,590.08, for the purchase of twenty-two (22) Motorola APX6000 handheld radios. YC Contract No. 2024-065
2. Board of Supervisors - Approve application by the City of Prescott for use of portions of the Yavapai County Courthouse Plaza for the 2024 Whiskey Off-Road Bike Race event April 26-28, 2024, and allow sale of alcohol (beer) at the event.
3. Board of Supervisors - Approve declaration of vacancies and appointment of precinct committeemen as recommended by the Yavapai County Democratic Party, all as evidenced in Board Memorandum No. 2024-03 pursuant to A.R.S § 16-821(B).
5. Central Yavapai Metropolitan Planning Organization - Approve the Professional Services Agreement between Central Yavapai Metropolitan Planning Organization (CYMPO) and Kimley-Horn for the 2050 Regional Transportation Plan not to exceed $274,954.36. YC Contract No. 2024-077
6. Central Yavapai Metropolitan Planning Organization - Approve computer access to County systems and permission to drive a County vehicle to Central Yavapai Metropolitan Planning Organization (CYMPO) volunteer, Pedro Rodriguez, per Human Resources Policy 1.05IIIE - Volunteers.
7. County Attorney - Approve Waiver of Conflict regarding a Verde Valley Fire District Facilities Use Agreement (Use Agreement) between Yavapai County and the Verde Valley Fire District for the Cornville Substation located at 1120 North Page Springs Road, Cornville, AZ.
8. Development Services - Approve contract for the Town of Clarkdale to use the Yavapai County designed and stamped plans in the Home of My Own program for a period of five (5) years. YC Contract No. 2024-060
9. Human Resources - Approve an agreement with the Law Offices of Nicholas J. Cornelius, P.L.L.C in an amount not to exceed $10,000.00, to provide legal advice to the County's local retirement boards: Public Safety Personnel Retirement System (PSPRS), Correctional Officers Retirement Plan (CORP) - Detention, Correctional Officers Retirement Plan (CORP) - Dispatchers and County Attorney Investigators Retirement Plan (CAIRP). YC Contract No. 2024-069
10. Information Technology Services - Approve an agreement with HyeTech in the amount of $32,917.00, to purchase Webex and Teams interoperability licensing, utilizing the State of Arizona Cooperative Contract No. CTR059868. YC 2024-062 (All Districts)
11. Information Technology Services - Approve a quote in the amount of $43,274.40 from Dell for onsite consulting residency services utilizing the State of Arizona Cooperative Contract No. CTR068890. YC Contract 2024-070 (All Districts)
12. Information Technology Services - Approve a quote from Dell in the amount of $21,561.00, to purchase Microsoft Intune with Autopilot Provisioning Quickstart Implementation utilizing State of Arizona Contract No. CTR068890. YC Contract 2024-071 (All Districts)
13. Information Technology Services - Approve a Master Cooperative Procurement agreement with Dell to enable Yavapai County to utilize the State of Arizona Cooperative Contract No. CTR068890. YC Contract No. YC 2024-068 (All Districts)
14. Information Technology Services - Approve a Master Lease Agreement (MLA) and its Addendum with Ricoh, USA, that will allow County departments to submit purchase requests to lease multi-function devices (MFD - also Copier/Printer/Fax) utilizing OMNIA Partners cooperative contract #2021002788. YC Contract 2022-631A1 (All Districts)
15. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Amendment No. 7 to the contract with Securus Technologies, Inc., for continuation of inmate phone system, kiosk, and video visitation services within Yavapai County Detention Facilities. YC Contract No. 2018-162A6
16. Jail District - The Board of Supervisors will resolve into the Board of Directors of the Yavapai County Jail District and following consideration of this item, will reconvene as the Board of Supervisors - Approve Contract Amendment No. 2 with Aramark Correctional Services, LLC., in the amount of $1,707,050.00, for continued operation of food services within Yavapai County Detention Facilities. YC Contract No. 2022-258A2
17. Juvenile Probation - Approve an agreement with Lancaster Leadership, in the amount of $14,795.00, and authorize the Director to sign all related documents for development and implementation of a department strategic plan. YC Contract No. 2024-051
18. Public Works - Approve acceptance of an application from Ash Fork Water Service to renew a water franchise agreement and set a hearing for April 3, 2024, to approve the franchise agreement. (District 4 - Supervisor Brown)
19. Public Works - Approve an Intergovernmental Agreement (IGA) with the City of Prescott and the Central Yavapai Metropolitan Planning Organization (CYMPO) for road improvements for Pioneer Parkway, improvements for the Pioneer Park parking and restroom facilities, and trailhead improvements for the Pioneer Parkway Trailhead Project. Yavapai County will contribute $400,000.00 to the project to be paid from general excise taxes in the Regional Road Construction Program fund. The City of Prescott will contribute $150,000.00 and CYMPO will contribute $184,376.00. (District 4 - Supervisor Brown)
20. Public Works - Award contracts to all bidders at various unit prices for Guardrail Repair and Installation in Yavapai County, AZ - Contract #2423744. YC Contract No. 2024-058 and 2024-059 (All Districts)
21. Sheriff - Approve acceptance of the donation of a 3M CS500e Livescan System from Yavapai Big Brothers Big Sisters.
22. Sheriff - Approve contribution in the amount of $500.00, to the Bagdad Parent Teacher Organization of Bagdad High School to help fund their graduation celebration.
23. Sheriff - Approve reassignment from Fleet Management to Christy Awtrey-Tieman, Director of the Business Services Division, Sheriff's Office, as a delegate in addition to the County Chair, to authorize the issuance of undercover plates pursuant to A.R.S. §38-538.03, and approve the renewal of the exemption of certain County vehicles from designated governmental markings (undercover), allowing the Arizona Department of Transportation (ADOT) to issue regular license plates. (All Districts)
24. Sheriff - Approve renewal of an agreement with Magnet Forensics, LLC., formerly GrayShift, LLC., in the amount of $37,245.08, for a physical unit and software licensing to be used within law enforcement investigations for data recovery. YC Contract No. 2020-261A2
25. Sheriff - Approve an agreement with Dominique Roe-Sepowitz, MSW, PH.D., in the amount of $26,666.28, for required services, training, and evaluation of grant activities. YC Contract No. 2024-064
26. Sheriff - Approve agreement with Safeware, Inc., under a State Contract Cooperative Agreement with Omnia Partners (No. 159469), in the amount of $240,806.34, for the purchase of Search and Rescue equipment. YC Contract No. 2024-066 (All Districts)
27. Sheriff - Approve sale of the Sheriff's Office K-9 "Haddie" to Travis Hartman for $1.00. Haddie has retired from service effective January 21, 2024.
28. Superior Court - Approve appointment of Christine A. Pearson as Justice of the Peace Pro Tempore for the Bagdad-Yarnell Justice Court for the period of March 6, 2024, through December 31, 2024.
29. Superior Court - Approve Superior Court Judge Pro Tempore re-appointments for the period of July 1, 2024, through June 30, 2025, for the following: Angela Bradshaw-Napper, Joan Dwyer, John Erickson, Joseph Goldstein, Catherine Kelley, Thomas Kelly, Rhonda Repp, Kristyne Schaaf-Olson and Linda Wallace.
HEARINGS
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
1. Development Services - Recommend approval to the Arizona Department of Liquor Licenses and Control of series 12 Restaurant Liquor License Application # 271615 without protest, submitted by Jared Michael Repinski for Outpost at Beaver Creek located at 2110 E. Beaver Creek Road, Rimrock, AZ 86335 (District 2 - Supervisor Gregory).
2. Development Services - Approve a Final Plat for Phase 1 of Stringfield Ranch to create 69 single family lots ranging between 1 acre to 4.40 acres and 6 tracts ranging between 1,743 sq. ft. to 69.53 acres on approximately 223.13 acres in a PAD (Planned Area Development) zoning district. Project Name: Stringfield Ranch Phase 1 Final Plat. Owner/Applicant: Stringfield Development Company LLC, Jeffrey & Valerie Raymond, Jeffrey & Mary Davis; APN: 106-06-002K,106-06-002J & 106-29-279C; PLA22-000113, subject to conditions of approval. The parcels are located west of the intersection of Pioneer Pkwy. and Williamson Valley Rd. in the Williamson Valley area. Sections 7, 8 & 18, Township 14N, Range 02W, G&SRB&M. Staff: Becca Sirakis (District 4-Supervisor Brown)
3. Development Services - Approve a Wireless Use Permit to allow for the construction and operation of a new wireless communication facility with a 190-foot-tall mono-pine wireless tower, including a 10-foot-tall lightning rod on an approximate 84.16-acre lot in the RCD-25 (Residential Camping District; minimum 25,000 sq. ft. lot size) zoning district, subject to the conditions of approval. Project Name: Groom Creek US-AZ-7069 Wireless Communication Facility Wireless Use Permit; Owner: Prescott Pines Christian Camp LLC; Applicant/Agent: Shawn Sanchez, State 48 Development Consulting; APN: 104-11-044J; PLA22-000165. The property is located at 855 E. School House Gulch Rd, in the community of Groom Creek. Sections 22, 23, 26 & 27, Township 13N, Range 02W, G&SRB&M. Staff: Susan Hébert (District 5 - Supervisor Mallory)
4. Development Services - Approve a Use Permit to allow for the operation of a wedding venue on approximately 23.72 acres in the RCU-2A (Residential; Rural; 2-acre minimum parcel size) zoning district, subject to the conditions of approval. Project Name: Events at Lynx Creek Farm Use Permit; Owner(s): Gregory & Wendy Temple; APN: 103-14-032B; 103-14-032L; 103-14-032M; 103-14-035M; 103-14-029B; PLA23-000137. This application includes a request for a waiver of Section 567 Protective Screening which requires visual screening when a non-residential use abuts a residential use. Additionally, a waiver of the paving and landscaping requirements per Section 602 Parking And Off-Street Loading is being requested. The subject properties are located at 5541, 5551, 5554, 5555, & 5565 E. Onyx Dr. & located at 5560 & 5650 E. Palisades Pl., in the Prescott Valley area. Section 28, Township 14N, Range 01W. G&SRB&M. Staff: Becca Sirakis (District 5 - Supervisor Mallory)
CALL TO THE PUBLIC: Individuals may address the Board for up to three (3) minutes on any relevant issue within the Board's jurisdiction. Pursuant to A.R.S. §38-431.01(H), Board members shall not discuss or take action on matters raised during the call to the public. The Board may direct staff to study the matter or direct that the matter be rescheduled for consideration at a later date.
EXECUTIVE SESSION
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
1. Board of Supervisors - Convene into executive session pursuant to A.R.S. §38-431.03(A)(3) and (A)(4) for legal advice, consultation and discussion regarding the following litigation: Wayas et al. v. Yavapai County, TX2020-000846; Lowney v. Yavapai County, TX2022-000431; Jusseaume v. Yavapai County, TX2021-000356.
EXECUTIVE SESSION FOLLOW-UP ACTION
THE AGENDA IS AVAILABLE TWENTY-FOUR (24) HOURS PRIOR TO THE MEETING ON THE INTERNET AT: WWW.YAVAPAIAZ.GOV. Pursuant to the Americans with Disabilities Act, the Yavapai County Board of Supervisors endeavors to ensure the accessibility of its meetings to all persons with disabilities. If you need an accommodation for a meeting, please contact the Board of Supervisors’ Office at (928) 771-3200, TDD# (928) 771-3530 at least 48 hours prior to the meeting (not including weekends or holidays) so that an accommodation can be arranged. Posted: _______________________, at ______:______ by ______ ________________________________________________ Jayme Rush, Clerk of the Board
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